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109AW ECW Tents

Active
PANNGB-26-P-0000-039802Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The 109AW Base Contracting Office is seeking commercial extreme cold-weather expeditionary shelter systems and replacement fabric components designed for operation in sub-zero polar environments, with a total small business set-aside under NAICS code 314910 and FSC 8340. The requirement includes four specific line items: a heavy-duty barrel cover, a solid endwall panel, two entry endwall panels with zipper doors and vents, and two fully insulated expeditionary shelter systems featuring integrated vestibules and airlocks, all built to withstand extreme polar wind and snow loads using polar-grade ripstop fabric rated to -50°F. The solicitation will be conducted via direct outreach to at least three small business sources under RFO 12.202-1(c)(2), with award based on best value determined by an integrated assessment of price and technical performance against specified polar requirements. While pre-solicitation notices are issued, all responsible sources may submit quotations, and technical specifications will be provided in the formal Request for Quotations, with no prior qualification requirements needed. The anticipated award date is September 4, 2026, and responses must be submitted by August 21, 2026. The primary point of contact is Nicholas Bastiani, Contracting Officer, reachable via email or phone, with secondary support provided by Joshua King. The contracting office is located in Scotia, New York, and performance will be centered in Schenectady, New York. This requirement is not subject to international trade agreements, and all technical data and salient characteristics will be detailed exclusively within the upcoming RFQ. The solicitation number is PANNGB-26-P-0000-039802 and was posted on August 6, 2026.

General Info

Small business set-aside for polar-grade expeditionary shelters and components rated to -50°F, due August 21, 2026, award September 4, 2026.

Agency

Department Of Defense → W7NR Uspfo Activity Nyang 109View Agency

NAICS

314910 - Textile Bag and Canvas MillsView NAICS

Place of Performance

Schenectady, NY, 12302, USA

Set-Aside

SBA

Documents

(0)

No documents available

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Timeline

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Organization & Contact Information

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AgencyDepartment Of Defense → W7NR Uspfo Activity Nyang 109
Contacts2 people available
OfficeSCOTIA, NY, 12302-9572, USA
Organization / Agency
Department Of Defense → W7NR Uspfo Activity Nyang 109
View Agency Profile
Office AddressSCOTIA, NY, 12302-9572, USA
Contacts
Nicholas Bastiani
contact@example.gov
+1 (555) 000-0000
Joshua King
contact@example.gov
+1 (555) 000-0000

Full Description

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1. Point of Contact:


109AW Base Contracting Office


1 Air National Guard Road, Scotia, NY 12302
Nicholas Bastiani, Contracting Officer
Email: nicholas.bastiani.2@us.af.mil
Phone: 518-344-2513


2. Set-Aside Status


The Government intends to solicit this requirement as a 100% Total Small Business Set-Aside.


3. Industry Codes


NAICS Code: 314910 (Textile Bag and Canvas Mills)
Federal Supply Code (FSC): 8340 (Tents and Tarpaulins)


4. Description of Requirement


The 109AW requires commercial, extreme cold-weather expeditionary shelter systems and replacement fabric components engineered for sub-zero polar environments.


Specific Commodities Required:


  • CLIN 0001: 1 EA - Heavy-Duty Barrel Cover (14'x28', Blue). Must be polar-grade, ripstop fabric operational to -50°F.
  • CLIN 0002: 1 EA - Solid Endwall Panel (14' Wide, Blue). Must fit an arch-profile frame with integrated high-wind seals.
  • CLIN 0003: 2 EA - Entry Endwall Panel with Zipper C-Door and V-Vent (14' Wide, Blue).
  • CLIN 0004: 2 EA - Expeditionary Shelter System (Blue). Must be a self-supporting, insulated fabric envelope system with an integrated vestibule/airlock, capable of withstanding extreme polar wind and snow loads.

5. Procedures for Award & Evaluation Methodology


To reduce administrative lead time and maximize efficiency, the Government is utilizing the direct solicitation authority outlined in RFO 12.202-1(c)(2). Following this 15-day pre-solicitation notice, the Contracting Officer will directly solicit quotations from at least three (3) small business sources.


Award will be made to the responsible contractor whose quote represents the best value based on an integrated assessment of price and features. Vendors will be evaluated based on how effectively their proposed equipment meets or exceeds the required polar performance specifications.


The anticipated award date is 04 September 2026.


6. Trade Agreements


Not Applicable. 


7. Technical Data & Qualification Requirements


All necessary technical descriptions and salient characteristics will be provided within the forthcoming Request for Quotations (RFQ). There are no specialized qualification requirements or technical data packages required prior to the release of the RFQ.


8. Statement of Consideration


While the Government intends to directly solicit following this notice, all responsible sources may submit a quotation, bid, or proposal, which shall be considered by the agency. 

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