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195th Wing Leadership Symposium Conference Spaces

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Sources_Sought_Notice_195WG_Leadership_SymposiumFederal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The 195th Wing of the California Air National Guard is preparing for a leadership symposium to be held over three days in January 2026 and is currently conducting market research to identify suitable venues within specific California cities including Los Angeles, El Segundo, Hawthorne, Torrance, Inglewood, Lomita, Gardena, Lawndale, or Carson. The event requires one large function room accommodating at least 250 people, adaptable to classroom and ballroom setups, and three breakout rooms that can each host 30 attendees with configurable seating arrangements. Audio-visual support is essential, with specified equipment needs for both the main function room and breakout spaces, as well as contractor assistance for set-up, teardown, and technical support. The selected venue must also feature on-site or nearby lodging facilities, ideally within walking distance or directly attached. Vendors responding to this sources sought notice must provide detailed company information including registration and size status, socioeconomic classifications if applicable, and a thorough description of their venue's meeting spaces and lodging options. This solicitation is intended for market research purposes only and is not a request for quotation or an offer; expenses related to response preparation will not be reimbursed. Responses are due by September 1, 2025, and any inquiries can be directed to SMSgt Kristian Perlas. This effort aids the Government in planning and assessing available commercial resources to support a large-scale organizational event effectively.

General Info

195th Wing seeks California venues with large and breakout rooms, AV support, lodging for January 2026 symposium.

Agency

Department Of Defense → W7MX Uspfo Activity Caang 195View Agency

NAICS

721199 - All Other Traveler AccommodationView NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

(1)

195th Wing 2026 Senior Leadership Symposium Performance Work Statement

DOCX•performance-work-statement

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSources Sought

PostedAug 18

Sources Sought

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Organization & Contact Information

AgencyDepartment Of Defense → W7MX Uspfo Activity Caang 195

Contacts1 person available

OfficeBEALE AFB, CA, 95903-2180, USA

Organization / Agency

Department Of Defense → W7MX Uspfo Activity Caang 195

View Agency Profile

Office AddressBEALE AFB, CA, 95903-2180, USA

Contacts

Kristian Martin Perlas

contact@example.gov

+1 (555) 000-0000

Full Description

195th Wing Leadership Symposium: Sources Sought Notice The 195th Wing of the California Air National Guard is in the early planning stages for its leadership symposium, scheduled for January 2026. This three-day event will be a significant gathering for our organization. We are seeking potential sources/venues located within Los Angeles, El Segundo, Hawthorne, Torrance, Inglewood, Lomita, Gardena, Lawndale, or Carson, California. Requirements 1. Function Room -One (1) function room capable of accommodating at least 250 occupants. -Must support a classroom setup with 30 long tables and 5 chairs each. -Must support a ballroom setup with 25 round tables with 10 chairs each. 2. Breakout Rooms -Three (3) breakout rooms, each capable of accommodating at least 30 occupants. -Configurable in hollow square or classroom setup. 3. Audio-Visual (AV) Equipment -Function room: projector(s), speakers, minimum two (2) wireless microphones, extension cords, and HDMI connection. -Breakout rooms: projector, extension cords, and HDMI connection. -Contractor shall provide setup and teardown of AV equipment and assist the Government with technical issues as needed. 4. Lodging Facility -Venue must have a lodging facility on site or nearby, preferably within walking distance or directly attached. Vendor Information Requested 1. Company name. 2. Company address as registered in the System for Award Management (SAM). 3. CAGE and UEI numbers. 4. Business size: large or small, and if applicable, socioeconomic category (e.g., HUBZone, Women-Owned, Service-Disabled Veteran-Owned, or Small Disadvantaged). 5. Venue details: overview of available function and breakout rooms, including setup options. 6. Lodging facilities: description of available accommodations near the venue. 7. Other pertinent commercial or industry information relevant to this requirement. This notice is issued solely for market research purposes to identify potential sources and gather industry input. Your timely response will assist the Government in its planning and market research efforts. Responses are due no later than 1 September 2025. Questions or requests for additional information may be directed to SMSgt Kristian Perlas at kristian_martin.perlas.2@us.af.mil. Please include - 195th Wing Leadership Symposium: Sources Sought Notice in the subject line of your email. This notice is not a request for quotation or offer. The Government will not reimburse any costs incurred in preparing or submitting a response.