This Solicitation opportunity from Department Of State was posted on July 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
19VE3026Q0003 - Consular Audio System Replacement - U.S. Embassy Caracas
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy Caracas is soliciting quotations for the replacement of its consular audio system under solicitation number 19VE3026Q0003, with submissions due by August 20, 2026, at 12:00 p.m. local time. The work involves the removal of existing systems and installation of new audio and communication infrastructure across multiple locations within the embassy compound, including seven windows in the Visa Consular Access Control area, sixteen windows in the NIV/IV first floor area, and five windows in the ACS first floor area, along with the procurement of Defense Base Act Insurance. All offerings must be submitted electronically in MS Word 2007/2010, Excel 2007/2010, or PDF format, with each file not exceeding 30MB; larger submissions must be split into separate emails. Required documents include the SF-1442 with completed Section A Pricing, Section L Representations and Certifications, and any additional materials specified in Section J. A pre-proposal conference is scheduled for July 27, 2026, and attendance is limited to one representative per offeror, with registration required by July 23, 2026. All questions must be submitted in English to CaracasProcurement@state.gov by July 29, 2026. The award will follow a Lowest Price Technically Acceptable (LPTA) methodology, selecting the responsible offeror with the lowest price whose proposal meets all technical and regulatory requirements. Quoters must comply with FAR 52.204-90 by providing a Unique Entity Identifier or CAGE code and must undergo mandatory government security screening, including submission of biographic data and police clearances for all personnel. While SAM registration is recommended, it is not mandated under FAR 4.203-1(b)(5)(ii). The contractor must complete performance within 180 days of notice to proceed, with all inspections and final acceptance occurring on-site at the embassy in Caracas, Venezuela. Equipment documentation, including as-built drawings with properly labeled cables per EIA standards and an inventory of manufacturer, model, and serial numbers, must be submitted at closeout. No contract options are included, and no formal organizational conflict of interest provisions are specified. All personnel must be clearly identified as non-federal employees, adhere to DOS identification guidelines, and operate under strict security
General Info
Agency
NAICS
Place of Performance
CARACAS, VE-M, VENSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Attached is a Request for Quotes (RFQ) for Consular Audio System Replacement for U.S. Embassy Caracas. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the email address detailed below
The U.S. Embassy Caracas will conduct a pre-proposal conference/site visit on July 27, 2026, at l0:00 a.m. Please submit the full name and ID number of people attending the visit (1 attendee per offeror) to CaracasProcurement@state.gov no later than l2:00 p.m. on July 23, 2026, to obtain the authorization to enter the Compound. Questions regarding this RFQ must be sent in English to the same email address no later than July 29, 2026, 12:00 p.m.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by August 20, 2026, 12:00 pm Local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to CaracasProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
It is highly recommended that all contractors be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to contract award. However, in accordance with FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that vendors are not required to register in SAM for this solicitation.
All vendors shall comply with the requirements of FAR 52.204-90, “Unique Entity Identifier and Contractor Reporting” as incorporated in this solicitation. Vendors must provide the requested information and representations as outlined in FAR 52.204-90 and follow all instructions provided by the Contracting Officer regarding entity identification and reporting.
Failure to comply with the requirements of FAR 52.204-90 may result in your quotation being deemed nonresponsive.
More opportunities from Department Of State → US Embassy Caracas
Same awarding agency
Find Active Opportunities Like This
Get AI-powered intelligence on the opportunities still open
Every page of the solicitation package shredded into a compliance breakdown
AI-powered matching based on your capabilities and past performance
Competitor and incumbent history on the requirement
Automated alerts on amendments, Q&A deadlines, and award
Join 650+ contractors already using CLEATUS