This Solicitation opportunity from Massachusetts was posted on August 14, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The contract pertains to the replacement of approximately 89 original windows on the west side of Building 16 at Springfield Technical Community College in Massachusetts, with a specific focus on the bid for the filed painting subcontract. The project is titled "2024-20 B16 Window Replacement/FAIR Share" and is solicited through the COMMBUYS procurement platform, with a response deadline of September 4, 2024. The contract value is estimated to range between $200,000 and $400,000, indicating a substantial scope of work. The project emphasizes compliance with various state procurement and tax laws, including tax certification, data security, and supplier diversity requirements, ensuring that bidders adhere to Massachusetts regulations and promote inclusive contracting practices.
The bidding process involves detailed instructions for vendors on how to submit their responses, including creating compliant bids, managing attachments, and revising submissions before the deadline. Bidders are also required to demonstrate tax compliance through certificates of good standing, submit W-9 forms for tax identification, and participate in the Commonwealth’s supplier diversity and environmentally sustainable practices programs. Additional documentation includes forms for electronic funds transfer, business references, and contractor signatory authorizations, all designed to streamline contract administration and ensure transparency. The contract incorporates standard Massachusetts terms and conditions, along with specific procurement rules aimed at encouraging participation from minority, women, and service-disabled veteran-owned businesses, as well as promoting environmentally preferable products and practices. Overall, the contract reflects a comprehensive procurement framework that emphasizes compliance, diversity, sustainability, and efficient project execution.
HighAI Summary for Additional Environmentally Preferable Products / Practices Form: Additional Environmentally Preferable Products / Practices form used with Commonwealth OSD Requests for Response (RFR) for statewide contracts. The form requires bidders to describe sustainable packaging, operations/manufacturing practices, training and education, certifications, and other environmental criteria, with supporting documentation for any items marked yes. It explains that the form is used in evaluation to award preference or points for environmentally preferable practices.
DOCX
DOCX, High priority: read this first1 page · other
HighAI Summary for Executive Order 504 IT System and Data Security Disclosure and Commitment Form: Executive Order 504 disclosure and commitment form for Massachusetts IT services solicitations. It requires bidders responding to RFQs or RFRs to disclose security practices, prior data breaches, and the categories of personal data or information they will access. The form sets data security obligations, including confidentiality, safeguarding electronic personal data, preventing unauthorized access and interception, and immediate breach notification. Bidder certification is required upon submission.
DOCX
DOCX, High priority: read this first5 pages · specifications
HighAI Summary for RFR Required Specifications (Issue Date: March 24, 2014): This document titled "RFR - Required Specifications" (Issue Date: March 24, 2014) sets forth mandatory Commonwealth procurement provisions that must appear in all competitive procurements under 801 CMR 21.00. It covers incorporation by reference of applicable regulations, COMMBUYS usage and bidder responsibilities, quote content rules, multiple quote restrictions, and Supplier Diversity Program (SDP) requirements. It also identifies required SDP forms, submission timing, and resources for M/WBE and SDVOBE participation. The file functions as a required specifications/requirements attachment for an RFR.
DOCX
DOCX, High priority: read this first1 page · form
HighAI Summary for SDP Plan Form #1 - Supplier Diversity Program Commitment: Supplier Diversity Program (SDP) Plan Commitment Form #1 to be submitted with a bid response. It requires bidder/contractor contact information and a specific percentage commitment of contract-derived sales to certified SDP partners for the life of the contract. The form references instructions in the solicitation's SDP section and provides resources for MBE, WBE, and SDVOBE partner identification and training.
DOC
DOC, High priority: read this first1 page · instructions
HighAI Summary for Tax Compliance Certification Instructions: Instructions for bidders to demonstrate compliance with Massachusetts Commonwealth tax laws by submitting an original or photocopy of a Certificate of Good Standing from the Massachusetts Department of Revenue issued within the past year. Includes mailing and fax contact information, required application details, and notes that if the certificate is not submitted with the response, proof of application must be provided. The certificate is required prior to final execution of the Standard Contract Form.
DOC
DOC, Low priority1 page · past-performance
LowAI Summary for Business Reference Form: Business Reference Form for a bidder responding to an RFR. The form requests a specified number of business references, including contact details, addresses, phone/fax information, and descriptions/dates of commodities and services provided. It states that references may be contacted to verify the bidder’s abilities and qualifications, and that the bidder may be deemed unresponsive if references cannot be obtained after reasonable attempts.
DOC
DOC, Low priority2 pages · contract-document
LowAI Summary for Commonwealth Terms and Conditions: Commonwealth of Massachusetts standard Terms and Conditions form jointly issued by ANF, CTR, and OSD for use by state departments and contractors. The document states that the official version cannot be altered, and that once executed and filed it is incorporated by reference into contracts for commodities and services. It outlines key contract provisions including effective start date, payments and compensation, payment mechanisms, termination or suspension, written notice, confidentiality, record retention and inspection, assignment, and subcontracting.
DOC
DOC, Low priority2 pages · other
LowAI Summary for Contractor Authorized Signatory Listing: Form for contractors to list individuals authorized to sign contracts and other legally binding documents on behalf of the contractor for the Commonwealth of Massachusetts. Includes privacy warnings, certification language for an authorized officer, contact fields, and an optional notarized authentication section for verifying the signatory’s identity and authority.
PDF
PDF, Low priority1 page · form
LowAI Summary for Electronic Funds Transfer Sign Up Form: Electronic Funds Transfer sign-up form for Massachusetts vendors to authorize the State Treasurer as fiscal agent to initiate, change, or cancel credit entries. The form captures request type (initial, change, or closing account), vendor bank information, vendor identification details, contact information, and authorized signature/date. It also includes International ACH Transaction (IAT) foreign account affirmations and notes for attaching a voided check when forwarding to the Commonwealth department.
DOCX
DOCX, Low priority3 pages · instructions
LowAI Summary for Instructions for Vendors Responding to Bids: Vendor instructions for using COMMBUYS to review bids and submit quotes. It explains how to log in, acknowledge receipt of an open bid, enter quote information, upload attachments, accept terms and conditions, and submit or revise a quote before the bid opening date. The document also notes when multiple quotes are allowed and that submission confirmation is completed by email.
DOC
DOC, Low priority2 pages · w-9
LowAI Summary for Massachusetts Substitute W-9 Form (Rev. April 2009): Massachusetts Substitute W-9 Form, revised April 2009. This is a taxpayer identification and certification form used by vendors or payees to provide legal name, business name, address, tax identification number (SSN/EIN/DUNS), and certification for IRS reporting and backup withholding purposes. It includes signature and date fields, Massachusetts state employee status certification, and instructions for completing the form.
DOC
DOC, Low priority1 page · other
LowAI Summary for Prompt Pay Discount Form: Commonwealth of Massachusetts Prompt Pay Discount Form, revised 3/9/07. This vendor response form captures bidder name, vendor code, and contract/RFR number, and requests prompt payment discount percentages for 10, 15, 20, and 30 day payment issue dates. It also allows the contractor to explain any hardship preventing participation and requires authorized signature and date.
DOCX
DOCX, Low priority1 page · form
LowAI Summary for SDP Plan Form #2 - Declaration of SDP Partners: Supplier Diversity Program (SDP) Plan Form #2, used by contractors after contract execution to declare planned SDP partners and commitment percentage for the life of the contract. It includes contractor information, partner company and certification details, an optional alternative if authorized in the RFR, and a certification signature/date section. The form references submission within up to 30 days of contract execution and points users to SDP resources and instructions in the solicitation.
XLSX
XLSX, Low priority1 page · report
LowAI Summary for SDP Plan Form #3 – Supplier Diversity Program Spending Report: Supplier Diversity Program (SDP) Spending Report, Form #3, used by contractors to report quarterly spending with SDP partners and demonstrate compliance with an annual spending commitment. The form requests contractor information, partner company details, certification types, quarterly spending amounts, year-to-date compliance status, and an explanation if not in compliance. It also includes certification acronyms and submission instructions stating the report must be submitted within 45 days after each quarter to the Commonwealth Contract Manager. No solicitation or contract award terms are included.
DOC
DOC, Low priority1 page · authorization-form
LowAI Summary for Springfield Technical Community College COMMBUYS Administrator Authorization Form: Designation and approval form for Springfield Technical Community College to assign a COMMBUYS Organization Administrator or backup administrator. The form identifies Francene Clinton as the designated administrator, includes contact and mailing information, and provides signature blocks for the department head, chief procurement officer, and chief fiscal officer. It also notes responsibilities for maintaining system security and control, with submission instructions to the Operational Services Division.
DOC
DOC, Low priority5 pages · contract-document
LowAI Summary for Standard Contract Form - Commonwealth of Massachusetts: Standard Commonwealth of Massachusetts contract form jointly issued by ANF, CTR, and OSD for use by Commonwealth departments when no other form is prescribed. The form establishes contractor and department information, procurement or exception type, amendment options, compensation method, prompt payment discounts, performance description, start date, end date, and certifications. It notes that official language may not be changed, additional non-conflicting terms may be added by attachment, and related supporting documentation such as RFRs, responses, justifications, or budget details may be required.
AI Contract Breakdown
Uniform Contract Format
Sign up to view the full breakdown with detailed analysis of each section.
Timeline
PhaseClosed
Posted
Solicitation
Response Deadline
Deadline has passed
Submission Closed
Find active opportunities like this
Get full access to discover similar active contracts, track opportunities, and build proposals with AI assistance.
Organization & Contact Information
Show more
AgencyMassachusetts → Springfield Technical Community College
Documents are available on BidDocs website: https://www.biddocsonline.com/
The project includes: Replacement of approx. 89 original windows on the west side of B16. Filed painting sub bid.
Find Active Opportunities Like This
Get AI-powered intelligence on the opportunities still open
Every page of the solicitation package shredded into a compliance breakdown
AI-powered matching based on your capabilities and past performance
Competitor and incumbent history on the requirement
Automated alerts on amendments, Q&A deadlines, and award
