2024 Right-Of-Way Clearing Services Rfp

/DocumentCenter/View/1172             Request for Proposal forRight-of-Way Clearing Services    September 18, 2024  City of MarshfieldKaren Rost, City Clerk798 S. MarshallMarshfield, Missouri 65706   IntroductionThe City of Marshfield is soliciting proposals for Clearing Services within certain utility easements in the City of Marshfield. Services would include brush and tree removal. Vendors are required to submit written proposals that present the vendor’s qualifications and understanding of the work to be performed. The vendor’s proposal should be prepared simply and economically and should provide all the information it considers pertinent to its qualifications for the Specifications listed herein. Emphasis should be placed on completeness of services offered and clarity of content. The proposal may be hand delivered or mailed to City Hall and due no later than Wednesday, October 2, 2024, at 11:00 a.m. City of MarshfieldAttn: Karen Rost, City Clerk798 S. Marshall Marshfield, MO 65706 General Instructions for ProposalProposal Content - A completed proposal must contain the following:Proposal Form & Signature Page – the proposal form and signature page must be completed and signed by an individual authorized to bind the contractor. All proposals submitted without such proposal form and signature page may be deemed non- responsive.References – Proposals shall include a list of three (3) references including name, address, phone number and contact person. It is preferred that references are those of Southwest Missouri contacts. The City reserves the right to contact references other than, and/or in addition to, those furnished by a contractor. Proposal Period – Proposal prices are to be firm for thirty (30) days. Proposal Award - It is the intent of the City to accept the lowest responsible proposal, provided it has been submitted in accordance with the proposal documents. If a proposal is selected it will be the most advantageous regarding price, quality of service, the Contractor’s qualifications, and capabilities to provide the specified services, and other factors which the City of Marshfield may consider. The City reserves the right to accept or reject any or all proposals and to waive irregularities therein. Proposals will be approved by the Board of Aldermen at a regular scheduled meeting.Term and Renewal – The term of the Contract shall be for six (6) months or until the work is completed. The Contract may be terminated by either party with a ninety (90) day written notice. The Contract may be terminated by either party with or without cause in less than ninety (90) days by mutual agreement or in the event of substantial failure to perform in accordance with the terms set forth in the Contract. Basis of Payment – Payment will be made to the contractor within 30 days upon receiving the contractor’s monthly invoice and after approval by the Board of Aldermen. The invoice shall state the date the services were performed, amount and location of work. Additional services provided outside the specifications included in this request will be billed via a separate invoice and described by the services provided and the date they were provided. Specifications The specifications include the requirements for the right-of-way clearing services. These services include clearing and grubbing of the areas listed. Clearing includes removal of all vegetation, including trees and shrubs, and grubbing includes removal of roots, stumps, and other debris left after clearing. All contractors who submit a proposal are required to schedule a site visit with the following City Staff to ensure they understand the parameters of the project. No proposals will be accepted unless a site visit has been completed.  Richard NevillsUtility SuperintendentCity of Marshfield(417) 942-8234 Location Information: Drawing #Lineal Ft.Square FeetGeneral LocationBase Bid or Alternate11422,840N. Buffalo StreetBase Bid23907,800Johnson DriveBase Bid31351,890Lura DriveBase Bid472940Lura DriveBase Bid51322,640Washington StreetBase Bid61943,880Jackson StreetBase Bid71701,700Allen StreetBase Bid82072,010Allen StreetBase Bid91321,850Jackson StreetBase Bid10130910Jackson StreetBase Bid11120360S. White Oak StreetBase Bid12140028,000S. White Oak StreetAlternate #113Irregular2,000S. White Oak StreetAlternate #1 Drawings and legal description are located at the end of the request for reference.    Proposal InstructionsRequest for Proposal for Right-of-Way Clearing Services  Based on the requirements and provider qualifications please provide two (2) copies of the proposal to the City of Marshfield. Complete Proposal Form and Signature Page Complete Worker’s Compensation Certificate Complete Independent Contractor Statement Complete Reference Form   Include these items in a sealed envelope. All proposals should be sealed and clearly labeled on the outside of the envelope: Request for Proposal for Right-of-Way Clearing Services. The proposal may be hand delivered or mailed to City Hall and addressed to: City of MarshfieldAttn: Karen Rost, City Clerk798 S. MarshallMarshfield, MO 65706 Proposals must be received no later than Wednesday, October 2, 2024, at 11:00 a.m.  Proposal FormRequest for Proposal for Right-of-Way Clearing Services The undersigned hereby submits the following proposal for the cost of right-of-way clearing services for the City of Marshfield per locations identified: Base Bid North Buffalo Street (Cody & Tiffany Mottesheard)                                 Johnson Drive (Gary H. Chamberlain)                                                                  Lura Drive (Penika Management LLC)                             Lura Drive (David G. & Barbara A. Dinwiddie)                                          Washington Street (Rhonda J. Randolph)                                                Jackson Street (John D & Carrie G. Nelson)                                              Allen Street (Christopher Rex & Saralyn Hamilton)                                                                     Allen Street (Eugene A. & Jennifer T. Meyer)                                                                              Jackson Street (Phillip L. Joyce)                                                     Jackson Street (Ryan & Erica R. McCall)                                                                S. White Oak Street (800 South White Oak Realty, LLC)                                                                                                              $                                                                                                                          No Sales TaxAlternate #1 S. White Oak Street (Webster County)S. White Oak Street (Webster County)         $                                                                                                                          No Sales Tax   Additional services at a cost plus.                                                             %     Signature PageRequest for Proposal for Right-of-Way Clearing Services  By: Name and Title (please print)                                                                                            Signature                                                                                                                                  Vendor Address                                                                                                                            Contact (please print)                                                                                                              Phone                                                                                                                                      Fax                                                                                                                                           E-mail                                                                                                                                      Worker’s Compensation CertificationRequest for Proposal for Right-of-Way Clearing Services  I hereby certify effective of the date of my Contract with the City of Marshfield in the performance of such Contract that:? I have and will maintain in full force and effect policy of Workers Compensation Insurance in compliance with the Laws of the State of Missouri with the following insurance company:    Company Name    Agent’s Name, Address and Telephone Number    Policy Number and Effective DateOR? I will perform said Contract myself and do not have and will not have any employee oremployees assisting me with the performance of the Contract and am not required bythe Laws of the State of Missouri to obtain and maintain a policy of Worker'sCompensation Insurance in the performance of this Contract. I understand that this statement is made as a material part of the Contract, which I have made with the City of Marshfield.     Date    Signature of Contractor  Independent Contractor StatementRequest for Proposal for Right-of-Way Clearing Services It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the Contractor as the agent, representative or employee of the City for any purpose or in any manner whatsoever. The Contractor is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The Contractor represents that it has, or will secure at its own expense, all personnel required to perform all services under this Agreement. Any and all personnel of the Contractor or other persons, while engaged in the performance of any work or services required under the Agreement, shall have no contractual relationship with the City, shall not be considered employees of the City and any and all claims that may or might arise under the Unemployment Compensation Act or the Workers’ Compensation Act of the State of Missouri on behalf of said personnel arising out of employment or alleged employment including, without limitations, claims of discrimination against the Contractor, its officers, agents, contractors or employees, shall in no way be the responsibility of the City; and the Contractor shall defend, indemnify and hold the City, its officers, agents and employees harmless from any and all such claims irrespective of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the City, including without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers’ Compensation, Unemployment Insurance, disability, and severance pay.  Company/Individual Name:                                                                                                     Official Address:                                                                                                                       Signature and Title:                                                                                                                 Date:                                                                                                                                         Client ReferencesRequest for Proposal for Right-of-Way Clearing Services  Please list three (3) client references. It is preferred that those references are clients within Southwest Missouri. The City reserves the right to contact references other than, and/or in addition to, those being furnished below.  Name:                                                                                                                           Address:                                                                                                                                   Phone Number:                                                                                                                       Name:                                                                                                                           Address:                                                                                                                                   Phone Number:                                                                                                                       Name:                                                                                                                           Address:                                                                                                                                   Phone Number: