2026-104 (RFP) Production Labor Provider

The City of Charleston, WV, through the Charleston Coliseum & Convention Center / Municipal Auditorium Board, is soliciting proposals for a Production Labor Provider to supply as-needed technical personnel, including stagehands, riggers, and live event production labor, for the Charleston Coliseum, Charleston Convention Center, and Charleston Theater. The selected provider will enter into a service agreement effective February 1, 2027, continuing through December 31, 2030. Required labor skillsets include audio, lighting, electrician, wardrobe, special effects, and specialized rigging. The provider must supply a supervisor with at least five years of arena production experience, including three years at the supervisory level. All rigging personnel must hold employer-verified qualifications, and mobile equipment operators must be certified. Proposals must be submitted in electronic PDF format by October 29, 2026, at 1:00 PM to the Purchasing Coordinator. Submissions must follow a strict eight-tab organizational structure covering business credentials, key personnel, staffing, references, experience, and labor rates for each facility across the four-year contract term. The provider must adhere to West Virginia Division of Labor and City of Charleston wage requirements and maintain general liability and workers' compensation insurance. Payment for non-disputed invoices is issued within 20 calendar days. The contract allows for termination with 120 days' written notice and requires the provider to be an equal opportunity employer in good standing with the City Collector's Office.