This Solicitation opportunity from Department Of Defense was posted on January 24, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2026 AMRAAM International Users' Review

Closed

FA8520-25-R-0001Federal

Submission Closed01/28/2025, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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1040CONVD - Executive Office of Elder Affairs

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IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

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RFP# 2026-18 SIGNATURE EVENT DEVELOPMENT, PRODUCTION, AND MANAGEMENT SERVICES

Solicitation # 6acfb162f12c395fa0bdf629

The City of Seabrook is soliciting proposals from qualified Texas-based institutions for RFP 2026-18, focusing on signature event development, production, and management services. The city aims to partner with a professional firm to lead a project from initial concept and budgeting through marketing, logistics, on-site production, and post-event evaluation. The primary goal is to create a two-day destination experience designed to increase overnight visitation and hotel room nights within the city. The selected partner will help determine the optimal event format, including a primary signature event and a complementary activation on the preceding day. Proposals must be submitted to Purchasing Coordinator Rebecca Howton by 2:00 PM on November 4, 2026. Submissions can be delivered in person to Seabrook City Hall or submitted electronically via Public Purchase. In addition to the primary signature event, the city is requesting optional pricing for the firm to provide planning and management services for smaller city events on an as-needed basis, though these additional services are not guaranteed.

CITY OF SEABROOK

POSTED

6 days ago

DEADLINE

in 15 days

AI Contract Overview

The AMRAAM International Users’ Review is an event organized to disseminate the latest updates and developments about the Advanced Medium Range Air-to-Air Missile (AMRAAM) to international users. The event, scheduled to occur from April 20-24, 2025, aims to engage 42 participating countries, including both military and civilian attendees, alongside U.S. government personnel and Department of Defense contractors. The event facilitates an environment conducive to providing detailed briefings, fostering working groups, and promoting discussions related to the AMRAAM missile and its software upgrades. Attendees are responsible for their accommodation expenses, as they will directly pay for their hotel rooms at The Fairmont Dallas, which is the selected venue, pre-arranged through a letter of intent. The solicitation is identified under FA8520-25-R-0001 and requires the engagement of an event planner to manage logistics, including setup and takedown periods several days outside of the main event. The contract also entails an option for the event planner to maintain the AMRAAM IUR website, which includes managing an existing registration portal. Vendors must submit their pricing in a separate Excel sheet by January 28, 2025, with past performance and technical experience being crucial evaluation factors. No pre-payment options are available, thus vendors must invoice costs according to government reimbursement regulations. Security clearance is mandatory at the Secret level due to the unclassified yet sensitive nature of briefings and discussions that occur throughout the event, aligning with directives from the AMRAAM Foreign Disclosure Officer.

General Info

AMRAAM International Users’ Review, April 20-24, 2025, engages 42 countries on missile updates.

Agency

Department Of Defense → FA8520 Aflcmc Ebuk

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Warner Robins, GA, USA

Set-Aside

NONE

Documents

AMRAAM_IUR_2025.pdf

FA8520-25-R-0001+IUR.pdf

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

3 updates

PhaseClosed

PostedJan 2

Solicitation

Notice updatedJan 13

The notice description changed.

Notice updatedJan 24

Response deadline changed from Jan 20, 2025 to Jan 28, 2025. The notice description changed.

Notice updatedJan 24

Notice details unchanged. Attachments may have changed.

Response DeadlineJan 28

Deadline has passed

Submission Closed

01/28/2025, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA8520 Aflcmc Ebuk

Contacts2 people available

OfficeROBINS AFB, GA, 31098-1670, USA

Organization / AgencyDepartment Of Defense → FA8520 Aflcmc Ebuk

Office AddressROBINS AFB, GA, 31098-1670, USA

Contacts

Jessica Pope

contact@example.gov

Jamie Whewell

contact@example.gov

Full Description

The AMRAAM International Users Review is aimed at providing Advanced Medium Range Air-to-Air Missile (AMRAAM) International users the latest information by providing detailed briefings, working groups, and offering topics of discussion related to the AMRAAM missile and software upgrades. The focus is on the AMRAAM international partners. Attendees are from 42 countries (both military and civilian), US government employees and Department of Defense contractors. Additonal Information: 1. What are the event dates? Actual event takes place 20-24 April 2025. Event planner will be required to assist in set up and will need to be there 2-3 days before and at least 1 day after. 2. Will attendees pay directly for their own hotel rooms? Attendees will pay directly for their own hotel rooms. 3. Do you have an existing contract with the Fairmont Dallas? Event planner will sign a contract with the hotel; The Fairmont Dallas currently has a Letter of Intent on file. Have they agreed to the per diem rates? The per diem rates will apply. Have they provided a detailed quote for event space and A/V? If so, are you prepared to share the value of the hotel contract? The details of the quote will be worked out between the event planner and the hotel. The hotel is aware of the requirement. 4. The RFP asks the contractor to include an option for maintaining the AMRAAM IUR website. Does the website have an existing registration portal for attendees, or would you like us to quote developing and managing one? Yes. AMRAAM has an existing registration portal. Developing the site would not be necessary but management of the site is necessary during course of event planning. 5. Is there an incumbent? The requirement has existed for many years. 6. Would you like our pricing added to the price sheet (FA8520-25-R-0001) or a separate Excel sheet? Please provide pricing in a separate excel spreadsheet. 7. Is a technical proposal required in addition to the price sheet, or are there any additional instructions to bidders pertaining to the submission? The Government intends on using past performance during source selection and technical ability/experience will be a factor. 8. If the vendor is to sign the hotel contract and pay for all charges, does the Government offer any pre-payment options to assist with the costs (room charges, meeting rental, etc?) Could you clarify how the payment options/process works in general? There are no pre-payment options; the vendor would submit the cost invoices and be reimbursed according to Government payment regulations. Please clarify whether this RFP is for services in support of the 2025 or 2026 AMRAAM International Users' Review. This event will take place 20-24 April 2025. In the attachment titled - FA8520-25-R-0001 IUR.pdf beginning on page three through page six in each of the item descriptions, there are references to the 2025 event. In the attachment titled - AMRAAM_IUR_2024.pdf, there are references to the 2026 event. Please confirm whether the contractor is required to have any type of security clearance to provide support for the event. Awardee is required to have a clearance to support the event. In the attachment titled - AMRAAM_IUR_2024.pdf on page three, the post event support section states - Briefings and working groups held during the AMRAAM IUR are unclassified. However, due to the nature of the discussions, all US and International attendees are required to submit a visit request and hold a security clearance at the Secret level per direction of the AMRAAM Foreign Disclosure Officer. Being that the contractor will provide IT support at the event and may be present in an event room during these discussions, will the contractor be considered an attendee and subject to the above requirements?

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