2026 TRL Branch Cable Update

Timberland Regional Library (TRL) seeks a vendor to provide cabling and installation services to upgrade the cabling for various connection drops and Wireless Access Points (WAP) at three branch locations. The branches will need Cat6A, OM3, OM4 or OS2 fiber cabling (or a combination of equivalent cable types), depending on the cable run and costs. Bidders are required to attend a Mandatory Walk-Through of the branches to survey the building structures, and the cable uses and locations. Building diagrams will be available at the Walk-Through and questions will be answered and distributed to attendees so they will have the information needed to produce a responsive bid. The length of cable entered in the 470 form is estimated at approximately 250 ft/cable run. Basic building information and the estimated number of WAPs, computer drops and cameras are listed in the chart below in the RFP. At each location, some cable lines are connected to E-Rate ineligible camera or halo equipment that should be quoted in a separate bid since they cannot receive E-Rate funding. One or two of the locations will require fiber cables due to their lengths and functions. There may be some additions/deletions of drops (mostly deletions), and information about these changes will be shared with all during the Walk-Through. Vendors are expected to refine the estimates from this RFP based on their professional assessment and on the additional information shared by Library staff during the Walk-Through and will then prepare a final bid for each site. All cable and its installation must be guaranteed to meet or exceed current safety codes and be consistent with industry standards and best practices. MANDATORY Walk-Through of the 3 Branches: Bidders are required to attend a Walk-Through of the three branch buildings to allow vendors to inspect the sites, assess the needs, ask questions, and learn essential information for preparing their bid for this project. The mandatory Walk-Through date, time and meeting location are listed at the top of this RFP. Attendees will begin at the listed branch and will move on to the other branches upon completion of each building. Vendors must be accompanied by Library staff during the Walk-Throughs. At its discretion, the Library may choose to schedule an additional Walk-Through if needed to ensure receipt of enough qualified bids for this process. Steve Cosper and Westley Wolford will be the contacts for logistical issues regarding the Walk-Through, and they can be reached as follows: Steve Cosper - scosper@trl.org 360-704-4543. Westley Wolford -wwolford@trl.org 360-704-4509. Please email them if you plan to attend. The library is not considering recycled or refurbished products in this bidding process, and this requirement is a disqualifying factor for the evaluation of bids. Qualified bids will directly respond to the requests in this RFP and generic bids will not be evaluated. Vendors must attend the mandatory Walk-Through to submit a bid. Bidders should have an E-Rate Service Provider SPIN Number (SPIN) and be current on E-Rate requirements. This RFP and any updates will be uploaded to an E-Rate 470 form and will be posted on the Librarys website as noted below in the RFP.
Requested services (3 line items): - Category 2 — Internal Connections — Cabling
State/local procurement requirements: See RFP
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260009677/145287/20891659-USAC_FCC_FORM_470_APPLICATION_260009677_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260009677/145287/20891650-2026%20TRL%20RFP%20for%20Branch%20Recabling%20Deadline%20Extension%202.docx, https://publicdata.usac.org/EPC/Prd/Form470/260009677/145287/20862453-2026%20TRL%20RFP%20for%20Branch%20Recabling%20Deadline%20Extension.docx, https://publicdata.usac.org/EPC/Prd/Form470/260009677/145287/20733493-2026%20TRL%20RFP%20for%20Branch%20Recabling%20FINAL%20PDF.pdf