2026 Ventura Harbor Village And Ventura Port District Outdoor Holiday Decorations And Lighting

The Ventura Port District is soliciting proposals for the turnkey installation, maintenance, and removal of outdoor holiday decorations and lighting at Ventura Harbor Village for the 2026 holiday season. The contract requires the vendor to supply and install a comprehensive array of seasonal displays including LED-lit Christmas trees, garland swags, wreaths, gooseneck pole lighting, illuminated reindeer, Santa’s sleigh, marquee lettering, and tree fencing across multiple locations from Bldg. 1449 to Bldg. 1691 along Harbor Blvd. and Spinnaker Drive in Ventura, California. All materials must be commercial grade, UL-listed, coastal-environment suitable, and exclusively LED-based with PD-type cords prohibited; electrical installations must incorporate insulated staples, GFI protection, and ADA-compliant cord concealment to ensure safety and accessibility. All work must be completed by November 20, 2026, with removal scheduled between January 4 and January 13, 2027, and the vendor must provide on-call services with a 24–48 hour response time for emergencies. The District retains ownership of all decorations and requires the contractor to refurbish existing décor to original standards while managing full inventory storage and logistics. Proposals must be submitted in hard copy by 11:30 AM Pacific Time on August 20, 2026, to the Ventura Port District at 1603 Anchors Way Drive, Ventura, CA 93001, and must include an itemized cost proposal, a statement confirming suitability for coastal conditions, a detailed installation timeline, organizational summary, three references, proof of insurance naming the District as an additional insured, and a one-page optional statement on additional factors. Attendance at a mandatory pre-bid walk-through on August 6, 2026, is required for eligibility. The award will be made on a trade-off basis, considering both cost and non-cost factors to determine what best serves the District’s interests, with monthly net 30 payment terms following contract execution expected in September 2026. No federal acquisition regulation clauses apply as this is a local government procurement with no federal funding, accounting codes, or electronic invoicing systems such as WAWF required; all requirements are defined operationally through the RFP’s specifications and conditions.