2027, PMAA, LEIN, incident coordination svcs for BSAR-RFP

The solicitation RFP-PMAA-20260000000000000018-3 seeks a contractor to provide 24/7 statewide coordination of volunteer-based search and rescue (BSAR) services for the Colorado Department of Natural Resources, Division of Parks and Wildlife. The contract performance period begins August 1, 2026, and ends June 30, 2027, with an option for up to four one-year extensions at the agency’s discretion. The work requires real-time activation and dispatch of BSAR teams within 15 minutes of a request, sustained incident management from initiation to resolution, and coordination with county sheriffs and volunteer units without on-site presence at the State Emergency Operations Center. Key deliverables include a statewide resource database, real-time tracking of personnel and assets, incident reporting systems, injury documentation, and trained BSAR coordinators meeting NASAR and FEMA ICS 300/400 certification requirements within six months of award. Proposals must be submitted electronically via the Colorado Vendor Self-Service (VSS) portal by May 21, 2026, and are evaluated on a best value basis using five non-weighted qualitative factors: submission form completeness, organizational profile, past experience and references, key personnel qualifications, and project approach. There is no lowest price technically acceptable (LPTA) methodology; instead, the agency will make a trade-off decision weighing price against non-price criteria under Colorado law. Pricing is strictly time-and-materials with no hybrid models permitted, and indirect costs are capped at 10% of direct costs. Offerors may claim a 5% price preference if certified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) with valid VetCert documentation. Subcontracting requires pre-approval after award, and all personnel must pass background checks similar to state employees. Digital systems must comply with WCAG Level AA accessibility standards, and any services performed outside Colorado or the U.S. must be formally notified in advance. No funding amounts, accounting codes, or invoicing platforms like WAWF are disclosed; payment will be processed via ACH/EFT, and the contracting officer’s representative role is not named.