2027 TEXAS WOMEN'S LEADERSHIP CONFERENCE AUDIO VISUAL SERVICES AND SUPPORT

The Office of the Governor of Texas is soliciting proposals for audio visual services and support for the 2027 Texas Women’s Leadership Conference and Legislative Luncheon. This solicitation, number 301-27-08828, seeks a contractor to provide comprehensive AV support from the execution date through August 31, 2027. The contract will be awarded based on best value, with the evaluation committee considering factors such as past performance on a pass/fail basis. Bidders must submit a cost proposal via a monthly fee schedule and may include pricing for ad hoc deliverables to be used on an as-needed basis. Contractors are required to adhere to strict compliance standards, including the U.S. Foreign Corrupt Practices Act, the Texas Prompt Payment Act, and various Texas Government Code requirements regarding cybersecurity training and bidder status. Mandatory submission documents include a conflict of interest disclosure, a HUB subcontracting plan, and certifications regarding deceptive trade practices and COVID-19 vaccination policies. Proposals must be delivered as a printed response with a searchable PDF on a USB drive by the specified deadline, as email submissions are not accepted. Payment is processed via itemized monthly invoices, provided the work meets the acceptable quality level as determined by the Office of the Governor.