INTRODUCTIONThe Bay County Board of County Commissioners (County) seeks bids from qualified vendors to add a 2000 kW enclosed standby rated generator or the adequate size as determined by the vendor or the electrical engineer during the bid process, duct banks, self-contained 1,995 fuel tank and pump (or size determined by vendor), a pre-assembled outbuilding of approximately 500 sq. foot with foundation and roof to house the generator enclosure and be built to the Miami Dade Code. Any openings such as doors, windows or louvers must meet the ASCE 7 Standards, Conduit, wiring, and other appurtenances. The contractor shall provide, install and test all items to ensure quality craftsmanship and warranty requirements are met.The project may be reimbursed by the Florida Division of Emergency Management (FDEM) under Hazard Mitigation Grant Program Project Number 4673-005-R, Contract Number H1062. It is imperative that Respondents examine and become familiar with the Hazard Mitigation Grant Program established by the FDEM as funding for the project may be made possible through this grant and is contingent on strict conformance to the guidelines set forth by FDEM and FEMA. Respondents will comply with Hazard Mitigation Grant Program Project Number 4673-005-R attached as Exhibit 4 and the Federal Regulations Contract Requirements shown at Exhibit 5. MANDATORY PRE-BID MEETINGA MANDATORY Pre-Bid Meeting will be held at 10:00 am (CDT), Tuesday, September 10, 2024, in the in the in the Purchasing Conference Room, 840 W. 11th Street, Suite 2500, Panama City, FL 32401. A site visit will be held immediately follow the pre-bid meeting. Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting. In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.BID DEADLINE/DELIVERYELECTRONIC OR SEALED PAPER BIDS for ITB NO: 24-49 Bay County Potable Water Treatment Plant Generator HMGP Project 4673-005-R, Grant Agreement H1062 will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Tuesday, October 1, 2024. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED. Bids for this solicitation may be submitted either electronically via Demandstar or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity. Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at
+1 (555) 000-0000 at least five (5) workdays prior to the Pre-Bid Conference or Bid 9:opening. For Hearing Impaired, Dial
+1 (555) 000-0000 (TOO), and
+1 (555) 000-0000 (Voice). BID DOCUMENTSElectronic versions of the solicitation documents are available via Purchasing Department's website https://www.baycountyfl.gov/Bids.aspx or Demandstar https://network.demandstar.com/ Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, document.write('purchasing'+'@'+'baycountyfl.gov')For security reasons, you must enable JavaScript to view this E-mail address., 840 West 11th Street, Suite 2500, Panama City, FL 32401,
+1 (555) 000-0000. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. ADDENDAIf any addenda are issued after the initial specifications are released, the County will post the addenda on the County website and DemandStar. It is the responsibility of the bidder prior to submission of any bid to check the above website or contact the Purchasing Department to verify any addenda issued. The receipt of all addenda must be acknowledged on the addenda response sheet. BID FORMTo receive consideration, all bids shall be made on the forms provided, properly executed and with all items filled out. Do not change the wording of the Bid Form and do not add words to the wording of the Bid Form. No conditions, limitations or provisions will be attached or added to the Bid Form or other bid documents by the bidder.No bidder shall be permitted to correct a bid mistake after bid opening that would cause such bidder to have the low bid, except for the correction of errors in extension of unit prices in the bids. In such cases, the unit price bid shall not be changed and shall prevail.BONDSA Bid Bond, in the amount of 5% of the proposed base bid contract amount, shall accompany each bid. A scanned copy may be submitted with the e-bid. The successful bidder’s security will be retained until the contract has been signed and the bidder has furnished the required Public Construction Bond. The County reserves the right to retain the security of the next bidder until the selected bidder enters into contract or until 90 days after bid opening, whichever is shorter. All other bid security will be returned as soon as practicable.
