25-032 (BS) Data Center Equipment Refresh (E-Rate)

The San Antonio Independent School District is seeking proposals from qualified vendors for a Data Center Equipment Refresh project funded through the E-Rate program. The solicitation, identified as 25-032 (BS), was issued on September 12, 2025, with a deadline for responses set for October 28, 2025. The project involves upgrading and replacing data center equipment across the district, with the services required to be provided on an as-needed basis, depending on the district’s evolving needs. The contract is anticipated to last one year, with the possibility of four additional one-year renewals, and the total contract value is estimated to range between $500,000 and $5,000,000. The process emphasizes compliance with specific technical, procedural, and funding requirements, including adherence to Cisco product standards and warranty obligations. The RFP details the submission process, evaluation criteria, and mandatory documentation, including a proposer checklist and a comprehensive price sheet for Cisco Catalyst network equipment. A pre-proposal conference is scheduled to facilitate vendor engagement, and questions from proposers are due by September 26, 2025, with responses to be posted shortly thereafter. The district’s procurement process underscores the importance of meeting all technical specifications, funding compliance, and project execution guidelines to ensure successful participation. The project aims to modernize the district’s data infrastructure, supporting its broader technology and educational objectives, with the flexibility to adapt to district needs while leveraging E-Rate funding opportunities.