25VS0006- Water and Ice Machine Testing and Treatment Services**SB Only**

The California Department of Veterans Affairs (CalVet) is soliciting quotes under solicitation number 0000037457 (SFQ #25VS0006) for Water and Ice Machine Testing and Treatment Services, specifically focusing on Legionella Water Management Plan development, testing, and remediation. The contractor is required to provide all necessary labor, materials, transportation, licenses, permits, and associated expenses to deliver comprehensive water management services at designated CalVet facilities in California, upon request and in compliance with the terms of the agreement. The contract period is anticipated to commence August 1, 2025, and extend through June 30, 2028, with a proposal submission deadline set for December 26, 2025. This procurement targets California Small and Micro Businesses exclusively. Award will be made to the lowest responsive and responsible vendor in accordance with applicable Government Code provisions. Key contract obligations ensure contractor compliance with a suite of state-mandated certifications covering nondiscrimination, the Drug-Free Workplace Act, National Labor Relations Board rulings, Sweatfree Code of Conduct, and Americans with Disabilities Act adherence. Contractors must also certify they are not expatriate corporations, comply with Executive Order N-6-22 regarding Russia sanctions, and disclose any Generative Artificial Intelligence use impacting deliverables or contract performance. Special provisions include a prohibition on employing current or former state employees under certain conflict-of-interest rules and requirements to make good faith efforts toward pro bono legal services for qualifying contracts. The contractor retains primary responsibility for delivering services meeting quality, safety, and legal standards and must maintain all required licensing and insurance. The solicitation outlines submission instructions emphasizing a single email response package inclusive of standardized forms such as the Quote Rate Sheet, Bidder Declaration, payee data records, and Disabled Veteran Business Enterprise documentation where applicable. Although detailed pricing, performance location specifics, and formal evaluation factors are not included in the available documents, compliance with state procurement policies, timely delivery, and adherence to contractual and regulatory requirements are mandated for successful contract performance.