26-100 / Software Applications Renewal

The contract for the Los Angeles County Internal Services Department, designated RFB-IS-26200228, pertains to the renewal of software applications, including the procurement of 500 licenses of the latest version of Luminix (Pulsar) software for Salesforce with a customizable backend. The solicitation emphasizes the need for new, unused, and current software covered by the original developer warranty, with delivery to a specified County location in Lynwood, California. The procurement is valued between 500,000 and 2 million dollars, with the County reserving the right to award to the lowest total acceptable bid that meets all technical and operational requirements. Bidders must register in the County’s WebVen system, complete all forms in Appendix A—including detailed certifications, demographic disclosures, and compliance statements—and submit their proposals electronically via the Vendor Self Service portal by September 29, 2025, at noon. The process strictly prohibits paper, faxed, or emailed submissions, requiring all responses to be uploaded through the online platform. The contractual terms are governed by Los Angeles County’s own regulations and local laws, with key provisions covering insurance requirements—including cyber liability coverage—discrimination and nondiscrimination clauses, hazardous materials compliance, and a covenant against gratuities. Delivery terms specify FOB destination with freight prepaid and allowed, with ownership transferring upon receipt at the destination. The County reserves the right to inspect and test delivered products for compliance with specifications, and non-conforming items may be returned for full credit. The evaluation process is based on a lowest-price, technically acceptable approach, where bids are first assessed for compliance with all specifications and then ranked by total price among acceptable offers. The County retains discretion to reject any or all bids and to terminate the process if necessary. In addition to technical and pricing criteria, the contract emphasizes compliance with diversity and socioeconomic policies. Vendors are required to disclose demographic and certification data via the Community Business Enterprise (CBE) form, including minority, women, disadvantaged, disabled veteran, and LGBT-owned business statuses. Bidders requesting local small business preferences must submit relevant certification forms and may be subject to additional reporting obligations. The contract also incorporates specific insurance and bonding requirements, including cyber liability coverage of at least two million dollars, and mandates that all goods meet California and County safety standards. Inspection and acceptance are conducted at the destination, with the County acting as the sole judge of satisfactory performance, and the vendor bears the cost of inspection if products fail to meet specifications. Overall, the procurement process is designed to ensure timely, compliant delivery of up-to-date software,