26-532EPA-FISCP-B-51295 | Environmental Information Management System EIMS

The Environmental Information Management System (EIMS) solicitation, designated as 26-532EPA-FISCP-B-51295, is issued by the State of Illinois through its Fiscal/Procurement office located in Springfield, IL. The procurement seeks development and implementation of an environmental information management system focusing on project management, solution design and development, data migration, and compliance with regulatory frameworks such as CROMERR. The project requires strict adherence to Illinois state laws including the Illinois Procurement Code and the Illinois Criminal Code, as well as federal cybersecurity standards including NIST SP 800-53 Moderate baseline controls, FedRAMP Moderate, IRS Publication 1075, and PIPA regulations. The contractor must submit a System Security Plan prior to development, ensure all data resides within the US, implement robust security measures including encryption, role-based access control, and incident response capabilities, and comply with accessibility standards per the Illinois IT Accessibility Act. Deliverables span comprehensive planning documents, status reports, security plans, migration and test plans, user training, and disaster recovery plans, all subject to State acceptance through formal review and a 45-day acceptance testing window. Evaluation of offers is heavily weighted toward technical merit (66.7% of non-price score), with significant emphasis on the contractor’s commitment to diversity (13.3%), and price accounting for 20% of total evaluation. Technical factors include business and technical functionality, demonstration quality, staffing, and security adherence. Diversity evaluation covers BEP compliance, subcontracting goals, DEI spending and staffing diversity, and policies. The award methodology follows a trade-off approach where proposals meeting a minimum non-price score threshold proceed to price evaluation, with the final award based on combined scores—favoring best value over lowest price. The solicitation employs Illinois-specific contract forms and terms rather than standard federal FAR clauses, demanding submission of detailed vendor disclosures, utilization plans, certifications, and a variety of supporting attachments to demonstrate compliance and performance capability. Contract administration outlines invoicing upon milestones and requires coordination with designated state officials, though many administrative details remain to be completed post-award. Special contract requirements address personnel qualifications, background checks, notification of hiring from state employment, insurance coverage, and maintain contractor independence. The contract lacks physical delivery or packaging specifications, focusing instead on data security and information system integrity. All proposals must be submitted electronically through the Illinois BidBuy portal by the specified deadline, with strict file formatting and submission instructions to ensure acceptance.