26RFSQ72 Materials and Geotechnical Services

Williamson County is seeking qualified engineering firms to provide Materials Testing and Geotechnical Engineering services in support of its Road Bond Program, Road and Bridge Division, Development Services & Drainage Division, and County Facilities initiatives. The solicitation, identified as 26RFSQ72, aims to pre-qualify approximately three firms for a master services contract under which individual Work Authorizations will be issued to scope and fund specific projects across Williamson County, Texas. The contract is structured as a professional services agreement with no fixed total dollar value, relying instead on a rate schedule indexed to the Consumer Price Index and task-specific Work Authorizations for payment. Proposals must be submitted by 5:00 PM Central Time on August 7, 2026, through the Bonfire portal, with hard copies optionally accepted in sealed envelopes at the County’s Purchasing Department in Georgetown. Only firms registered with the Texas Board of Professional Engineers and Land Surveyors are eligible, and submissions must adhere to strict formatting rules, including page limits for technical narratives and resumes, with no condensing or manipulation of text allowed. Selection will be based exclusively on a 400-point technical evaluation, equally weighted across eight criteria including the experience of the project manager and team members in asphalt, concrete, earthwork, and geotechnical testing, availability of personnel, technical capability, and quality control processes. Price is not a factor in the evaluation, and the County retains sole discretion to award to the most advantageous offer, indicating a trade-off procurement approach. Firms must submit certifications addressing debarment status and compliance with anti-boycott provisions related to Israel, the energy sector, and the firearms industry, applicable only to organizations with ten or more employees. Additional mandatory requirements include maintaining insurance with A-rated carriers, prohibiting financial interests in specified products, securing prior county approval before assigning contract obligations, and retaining detailed accounting records for three years after final payment. The contract is contingent upon annual appropriations by the County and may be terminated at the end of any fiscal year if funds are unavailable. Compliance with the Texas Public Information Act and the Texas Engineering Practice Act is required, including sealed engineering documents. All work must be performed within Williamson County, and inspections and approvals are conducted solely by County officials, with final acceptance determined administratively upon demonstration of substantial compliance and adherence to the standard of care customary in the profession locally.