27-03-DPS Misc Road Materials & Aggregate

The City of Salem, Massachusetts through its Purchasing Department is soliciting bids for the annual supply and delivery of miscellaneous road materials and aggregates under contract number 27-03-DPS, with a solicitation number BD-23-1165-COSPD-COS01-130659. The contract is a requirements-type agreement with an initial performance period from June 1, 2026, to May 31, 2027, and may be extended for two additional one-year terms at the City’s discretion. The scope includes the delivery of asphalt mixes, crushed aggregates, concrete, topsoil, erosion control materials, traffic control services, pavement markings, guardrails, and signage to various City-owned locations within Salem, with primary delivery points at the Salem Public Works Facility and other active project sites. All materials must strictly adhere to Massachusetts Highway Department specifications and ASTM and AASHTO standards, including ASTM C-150 for cement, ASTM C-33 for fine aggregate, and MHD Sections 420-460 for asphalt, with inspections conducted either at the point of origin or upon delivery. The award will be made on a Lowest Price Technically Acceptable basis, evaluating bid price, hauling distance and cost, and full compliance with technical and regulatory requirements under Massachusetts General Law Chapter 30, Section 39M. Bidders must submit a sealed paper proposal in duplicate to the City’s Purchasing Department at 93 Washington Street, 2nd Floor, Salem, MA 01970, by the deadline of July 8, 2026, unless extended due to weather. Required submissions include a cover sheet, itemized bid price sheet, affidavit of OSHA 10-hour safety training completion, non-collusion certification, tax compliance attestation, corporate authority documentation, and a 5% bid security deposit. Payment bonds equal to 50% of the total bid amount are required for certain items. Invoicing is to be submitted to the Office of the City Auditor, with payments subject to appropriation and potential reliance on federal or state grant funding. Contractors must comply with prevailing wage laws, maintain detailed payroll and procurement records for three years post-final payment, and submit weekly certified payrolls as required by state law. Confidentiality obligations under Massachusetts General Laws Chapter 66A apply to all contract-related data, and conflicts of interest are strictly prohibited. No electronic submission platform is