2nd Floor Breakroom Exhaust Fan - Building Department

The City of St. Cloud has issued Solicitation Number 2023-098.13 for the installation of one Panasonic WhisperCeiling 290 CFM surface-mount exhaust fan (Model FV-30VQ3 or approved equal) in the second-floor break room of Building 1 at City Hall. This project, categorized as under $100,000, requires pre-qualified contractors to provide a lump-sum quote covering all labor, materials, equipment, permits, and incidentals necessary to complete the installation in compliance with the Florida Building Code and National Electrical Code (NEC). Work must be performed during normal business hours (8:00 AM to 5:00 PM, Monday through Friday) with minimal disruption, while the building remains occupied. The fan is to be installed within the acoustical ceiling tile grid, electrically connected to an existing motion-sensor lighting circuit for automatic operation, and ducted approximately five feet to the adjacent restroom exhaust system with airtight sealing. The solicitation includes a mandatory pre-bid meeting scheduled for December 10, 2025, with proposals due by December 19, 2025. The contractor is responsible for coordinating access and scheduling with City Facilities staff and must provide detailed deliverables at project completion, including as-built diagrams, updated electrical circuit information, product data sheets, operations and maintenance manuals, and warranty certificates. Testing and functional demonstration of the installed fan to City Facilities personnel are required to verify compliance with the specified 290 CFM airflow, silent operation, and proper integration with the lighting controls. The contract oversight is managed by a contract officer’s representative and finance director within the city’s Building Department, and the project funding is allocated through a specific city budget account. Although this solicitation does not reference standard federal acquisition clauses or formalized evaluation factors, award selection appears geared toward the lowest price technically acceptable offer adhering to all technical specifications and mandatory requirements.