300 FW McClellen Farm Lease Willow SloughBid Documents

This contract is a four-year farm land lease issued by the Indiana Department of Natural Resources for approximately 30 acres located within the McClellan Gamebird Area in Warren County, Indiana. The lease term spans from January 1, 2026, through December 31, 2029, with a base annual payment of $4,000, totaling $16,000 over the contract period. The lease requires the contractor to perform agricultural services including cultivation, planting specified crops such as sunflowers, mowing, and maintenance activities outlined in detailed exhibits. The contract stipulates delivery of goods and services to the Willow Slough Fish and Wildlife Area and emphasizes compliance with herbicide application schedules, seed treatment restrictions, and crop management practices. Bidders must submit proposals by January 7, 2026, via email or physical mail as electronic portal submissions are not accepted, and prices offered must remain valid for 30 days post-deadline. The contract includes standard state-specific clauses addressing warranty, intellectual property defense, payment terms, compliance with laws, drug-free workplace certification, and insurance obligations. It mandates adherence to employment eligibility verification (E-Verify), non-discrimination, and affirmative action requirements, and prohibits contracting with unauthorized aliens. Additionally, it requires various certifications and representations, including non-collusion and compliance with Indiana telephone solicitation laws. Inspection and acceptance of services occur at the state’s premises under FOB destination terms, with the right to reject defective or non-conforming work. The contractor must also fulfill reporting requirements related to Indiana resident employment and may be subject to contract termination for failure to comply with statutory provisions or funding availability. Submission of preferred certifications for Indiana business, minority, women, veterans, and recycled content preferences are outlined to support socio-economic participation. Overall, the contract defines a fixed-term agricultural lease with specified service deliverables, legal compliance mandates, and procedural requirements for bid submission and award.