300 SP Spring Mill Inn Grease Removal & DisposalBid Documents

The Indiana Department of Natural Resources is soliciting bids for grease removal and disposal services at the Spring Mill Inn, under solicitation number 003000000086224. The contract covers a one-year period from January 1, 2026, through December 31, 2026, with potential renewals for up to four additional years. The scope requires the contractor to pump a 1,000-gallon grease tank every six weeks on a weekday between 2 pm and 5 pm, using approximately 120 feet of hose from the parking area to the tank. The contractor must also scrape the interior tank walls as necessary to maximize grease removal and ensure proper disposal at certified facilities compliant with Indiana state regulations. Additionally, the contractor is obligated to confirm pumping dates with Spring Mill Inn at least 24 hours in advance. Pricing submitted must be firm and inclusive of all charges, remain valid for 30 calendar days post bid due date (December 19, 2025), and bids must be submitted via email or mail, as electronic submission through the supplier portal is not permitted. The contract framework aligns with Indiana state procurement statutes and includes detailed provisions for contract administration, ethical standards, licensing and certification compliance, confidentiality, and employment eligibility verification using E-Verify. The contractor must maintain all requisite licenses and certifications, comply with state regulations concerning Social Security Number confidentiality, and support continuity and transition of services if required. Key personnel provisions limit substitution without written consent, and the contractor assumes full responsibility for service performance. Inspection and acceptance will occur at the State’s premises on an F.O.B. destination basis, with the State retaining rights to reject non-compliant work. Socioeconomic participation goals emphasize Minority and Women Business Enterprise involvement, mandating certified subcontractor engagement and corresponding documentation. Payment will be conducted electronically via the Indiana State Comptroller’s Office. The solicitation incorporates clauses covering non-collusion, record access, audit rights, and other standard contract terms typical of professional service agreements administered by Indiana state agencies.