34--Abrasive WaterJet Cutting Machine System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (i) The solicitation number is W911QX-14-T-0339. This acquisition is issued as a Request for Quotation (RFQ). (ii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76 dated 25 July 2014. (iII) This acquisition is set-aside for small businesses. The associated NAICS code is 333515. The small business size standard is 500 employees. (iv) The following is a list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable): CLIN 0001 Item Description: Abrasive WaterJet Cutting Machine System in accordance with salient characteristics Quantity: 1 Unit: Each (v) Description of requirements: The Contractor shall provide one (1) Abrasive Water Jet Cutting System that meets the following salient characteristics below: Size & Weight Salient Characteristics: 1. Minimum Cutting Size: 4'6 quote mark x 4'6 quote mark 2. Maximum System Height : 10' 3. Maximum System Weight: 7000 pounds (lbs) 4. Maximum System Length: 11' 5. Maximum System Width: 8' Performance Salient Characteristics: 1. Minimum Z-Axis Travel : 6 quote mark 2. Cantilever Style Cutting Head Support 3. Minimum Support Material Load: 350 pounds (lbs) 4. Maximum Noise Level: 80 decibels acoustic (dBA) at one (1) meter distance 5. Minimum Cutting Speed: 175 inches per minute (inc/min) 6. Maximum X, Y and Z Axis Positioning Accuracy: +/- 0.003 inches 7. Maximum X, Y and Z Axis Positioning Repeatability: +/- 0.002 inches 8. Power: 360-480 Volts Alternating Current (VAC), 3-Phase, 50-60 Hertz (Hz) source power required 9. The Contractor shall ensure the system includes a precision optical locator capability for accurately locating feature on parts; the optical camera for this feature shall integrate with the computer control system for the machine and shall have a minimum resolution of 1280 x 1024 pixels. 10. The Contractor shall ensure the system has a tilting head capable of automatically eliminating cutting taper up to nine (9) degrees; calculations and control of the taper angle shall be performed by the computer control system continuously and not by an average amount. 11. The Contractor shall ensure the system includes an automated material surface following the capability for automatically adjusting the cutting head to irregular material surfaces; the control of the surface following this capability shall automatically perform by the computer control system. 12. The Contractor shall ensure the system includes a minimum of a 30 Horse Power (HP) pump with a variable frequency drive controller capable of obtaining and maintaining the designed operating pressure of 60,000 pounds per square inch (psi) without the use of hydraulic assistance; pressure attenuators shall not maintain operating pressure. 13. The Contractor shall ensure the system includes both a laminar filter and a variable solids removal system for cleaning and disposing of water in a public drain and controlling the abrasive evacuation rate, direction and duration for removal from the system tanks. 14. The Contractor shall ensure the system includes a complete set of spare nozzles for the machine. Installation & Training Salient Characteristics: 1. The Contractor shall deliver and install the Abrasive Water Jet Cutter System at the Adelphi Laboratory Center (ALC) in Adelphi, MD (2800 Powder Mill Rd, Adelphi, MD 20783-1198) to ensure it is fully functioning. The Technical Point of Contact (TPOC) will position the system upon receipt and hook it up prior the Contractor arriving on-site to complete installation and ensure it is fully functioning. The TPOC will inspect and accept only after installation is complete and in accordance with salient characteristics. 2. The Contractor shall provide an on-site class to the Government (two (2) days minimum) on the operation of the system and all system features included. 3. The Contractor shall provide free factory-based training for the life of the system upon TPOC request. 4. The Contractor shall provide a two (2) year warranty on the system to include all parts and repairs to ensure the system is fully functioning at all times. 5. The Contractor shall provide at least one (1) ton of abrasive material for the system. Networking - Computer / Software Control Salient Characteristics: 1. The Contractor shall ensure the system is network capable with the ability to use offline programming. 2. The Contractor shall ensure the system has the ability to import solid models from AutoDesk Inventor and Solidworks Computer Automated Design (CAD) software. 3. The Contractor shall ensure the system's software runs on Windows 7 machines and includes free software updates for the life of the system upon TPOC request. 4. The Contractor shall ensure the system is equipped with a fully automatic computer control system with a minimum of an integrated 15 quote mark color Liquid Crystal Display (LCD) flat panel display. The Contractor shall ensure the computer control system provides for 3-axis simultaneous contouring capabilities and automatic control for all machine functions. (vi) Delivery is required 30 days after contract award. Delivery shall be made to the Adelphi Laboratory Center (2800 Powder Mill Rd, Adelphi, MD 20783-1198). Acceptance shall be performed at the Adelphi Laboratory Center. The FOB point is the Adelphi Laboratory Center. (vii) The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The following addenda have been attached to this provision: None. (viii) The provision at FAR 52.212-2, Evaluation - Commercial Items is applicable to this acquisition. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical, Past Performance and Price. The Technical element of the evaluation will be a determination as to whether the proposed product meets the performance characteristics and specifications in the solicitation. The Technical element of the evaluation shall be based solely on information furnished by the vendor. The Government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure sufficient information is available, vendors must furnish as part of their proposal all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the Government to determine whether the product meets the performance characteristics and specifications of the requirement. If the offeror proposes to modify a product so as to conform to the requirement of this solicitation, the offeror shall include a clear description of such proposed modifications and clearly mark any descriptive materials to show modifications. Past performance will be evaluated based on information provided by the offeror as to actual sales of the proposed product to industry or Government agencies. Past performance will consider the ability of the offeror to meet technical specifications, delivery schedules (with warranty fulfillment and maintenance reputation included as applicable). Offerors shall include one (1) record of relevant sales from the previous month (or within a reasonable and recent time frame otherwise). Offerors shall identify a point of contact for each sale by providing a name and telephone number. Price will be evaluated based on the total proposed price, including options, (if any). Technical and past performance are of equal importance and when combined are significantly more important than price. The Government reserves the right to award to other than the lowest price and to award without discussions. (ix) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations with its offer. (x) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause: None. (xi) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition. The following additional FAR/DFARS clauses cited in this clause are applicable: 52.203-6 with ALT I 52.204-10 52.209-6 52.209-10 52.219-6 52.219-8 52.219-13 52.219-14 52.219-28 52.222-3 52.222-19 52.222-21 52.222-26 52.222-35 52.222-36 52.222-37 52.222-40 52.223-18 52.225-13 52.232-33 52.232-36 52.203-3 252.203-7000 252.204-7011 252.211-7003 252.215-7007 252.215-7008 252.223-7008 252.225-7001 252.225-7012 252.232-7003 252.232-7010 252.243-7002 252.244-7000 252.247-7023 (xii) The following additional contract requirement(s) or terms and conditions apply: 52.204-4 52.204-7 52.225-25 52.246-2 52.246-16 +1 (555) 000-0000 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm (End of provision) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm (End of clause) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the quote mark Web Based Training quote mark link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). Combo (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Army Research Laboratory, Adelphi, MD (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC To be furnished upon contract award Issue By DoDAAC W911QX Admin DoDAAC W911QX Inspect By DoDAAC W71B7J Ship To Code W71B7J Ship From Code To be furnished upon contract award Mark For Code W71B7J Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC N/A LPO DoDAAC W71B7J DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A -------------------------------------------------------------------------------------------- (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the quote mark Send Additional Email Notifications quote mark field of WAWF once a document is submitted in the system. contact@example.gov contact@example.gov (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. contact@example.gov (2) For technical WAWF help, contact the WAWF helpdesk at +1 (555) 000-0000. (End of clause) APG-ADL-B.5152.204-4409 ACC - APG POINT OF CONTACT (APR 2011) The ACC - APG point of contact for this action is: Contract Specialist: Anne Turro Telephone Number: +1 (555) 000-0000 E-mail: contact@example.gov Contracting Officer: Anne Turro Telephone number: +1 (555) 000-0000 E-mail: contact@example.gov (End of clause) APG-ADL-B.5152.204-4411 TECHNICAL POINT OF CONTACT (DEC 2002) TPOC Name: Chris Carpellotti Telephone: +1 (555) 000-0000 Email: contact@example.gov (End of clause) APG-ADL-B.5152.216-4407 TYPE OF CONTRACT (SEP 1999) This is a Firm-Fixed-Price (FFP) type of contract. (End of clause) APG-ADL-E.5152.246-4400 GOVERNMENT INSPECTION AND ACCEPTANCE (SEP 1999) Government Inspection and Acceptance shall be performed at the Army Research Laboratory in Adelphi, MD by an authorized Government Representative. (End of clause) APG-ADL-G.5152.232-4418 TAX EXEMPTION CERTIFICATE (SEP 1999) Exemption certificate number 30005004 covers exemption from Maryland retail sales and use tax. The Federal Tax Identification number for the Army Research Laboratory is: 53-0215803. (End of clause) APG-ADL-H.5152.205-4401 RELEASE OF INFORMATION BY MANUFACTURERS, RESEARCH ORGANIZATIONS, EDUCATIONAL INSTITUTIONS, AND OTHER COMMERCIAL ENTITIES HOLDING ARMY CONTRACTS (AUG 2006) Army Regulation AR 360-1, para 5-48 and Appendix D, prescribes Department of the Army policies on the review and clearance of materials proposed for release to the public by all entities holding Army contracts and/or assistance instruments. This clause is intended to provide safeguards against the accidental release of proprietary or classified information. The contractor shall forward the information proposed for public release, along with a cover transmittal letter, identifying the contract/instrument number, the specific information to be released, the medium to be used, and the purpose of the release, to the cognizant Contracting Officer's Representative. The Government will have no longer than sixty (60) calendar days to review the proposed release of information. During this 60-day period, the contractor and the Government agree to confer and consult with each other to ensure that no proprietary or classified information is released. The contractor shall assure that an acknowledgment of Government support and disclaimer of Government endorsement as set forth below shall appear on each publication or presentation of material based on or developed under this program. These statements shall appear either on the title/first page or the final page of such documents - quote mark The research reported in this document/presentation was performed in connection with contract/instrument W911QX-YY-C-NNNN with the U.S. Army Research Laboratory. The views and conclusions contained in this document/presentation are those of the authors and should not be interpreted as presenting the official policies or position, either expressed or implied, of the U.S. Army Research Laboratory or the U.S. Government unless so designated by other authorized documents. Citation of manufacturer's or trade names does not constitute an official endorsement or approval of the use thereof. The U.S. Government is authorized to reproduce and distribute reprints for Government purposes notwithstanding any copyright notation hereon. quote mark (End of clause) APG-ADL-H.5152.211-4401 RECEIVING ROOM REQUIREMENT - ALC (SEPT 1999) At ADELPHI LABORATORY CENTER truck shipments are accepted at Building #102, Receiving Room, Monday through Friday (except holidays) from 7:30 AM to 4:00 PM only. (End of clause) 52.037-4405 GOVERNMENT-CONTRACTOR RELATIONSHIPS (AUGUST 2008) a. The Government and the contractor understand and agree that the services to be delivered under this contract by the contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the contractor and/or between the Government and the contractor's employees. It is therefore in the best interest of the Government to afford the parties a full and complete understanding of their respective obligations. b. Contractor personnel under this contract shall not: (1) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian. (2) be placed in a staff or policy making position. (3) be placed in a position of command, supervision, administration or control over DA Military or Civilian personnel, or personnel of other contractors, or become a part of the Government organization. (4) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission. (5) be used in administration or supervision of military procurement activities. c. Employee Relationships: (1) The services to be performed under this contract do not require the contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the contractor's employees will act and exercise personal judgment and discretion on behalf of the contractor. (2) Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract. 52.037-4402 VEHICLE REGISTRATION (AUG 1999) Contractor and subcontractors, if any, will be required to register all vehicles entering the Installation, including those belonging to their employees, with the Installation Security Office. (End of clause) 52.037-4403 WORK HOURS (AUG 1999) Normal work hours are from 7:45 A.M. through 4:15 P.M, Monday through Friday. Contractors will not be permitted to work on Saturdays, Sundays or legal holidays (or hours/days on which the installation is officially opening late, closing early, or is closed entirely, for any reason, unless otherwise authorized by the Contracting Officer. Furthermore, if the Contractor chooses to pay its' employees for these days, such costs shall not be charged as a direct expense to this contract. However, Saturdays, Sundays and legal holidays are included in computation of performance of this contract. The following legal holidays will be observed: January 1st 3rd Monday of January 3rd Monday of February Last Monday of May July 4th 1st Monday of September 2nd Monday of October November 11th 4th Thursday of November December 25th When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies. (End of clause) 52.037-4404 IDENTIFICATION OF CONTRACTOR EMPLOYEES (JUL 2004) All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties, are required to identify themselves as such. All contractor communications made in writing must clearly identify the author as a contractor employee. In contractor communications made via telephone or email (where it is impossible for the other party to view a contractor badge or know that they are not communicating with another Government employee), the contractor must clearly identify themselves as a contractor employee. All contractor email messages must contain the contractor name in full text. If using ARL mailroom services, the contractor may utilize ARL office symbols only in combination with their contractor name. All name plates displayed on desks and door openings on Government facilities must also include the contractor's corporate/business name. ARL regulations are clear that identification badges shall be prominently worn by all personnel at all times while on Government property. (End of clause) APG-ADL-L.5152.203-4440 AMC-LEVEL PROTEST PROGRAM (JUL 2011) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103(e). Send protests (other than protests to the contracting officer) to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Room: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: +1 (555) 000-0000 The AMC-level protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. (End of provision) APG-ADL-L.5152.215-4441 US ARMY CONTRACTING COMMAND (ACC-APG) - ADELPHI CONTRACTING DIVISION WEBSITE Offeror(s) may access the Adelphi Contracting Division website at: http://www.arl.army.mil/www/default.cfm?page=509 (xiii) This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as N/A. (xiv) The following notes apply to this announcement: N/A (xv) Offers are due on 09/26/2014, by 10:00 AM Eastern Time (ET), and shall be submitted electronically to the Contracting Officer, Anne Turro, at contact@example.gov. (xvi) For information regarding this solicitation, please contact Contracting Officer, Anne Turro, at +1 (555) 000-0000 or contact@example.gov.