Page 3 of 3 NOTICE OF INTENT TO SOLE SOURCE Non-IT Guest WIFI license, service, and support The Veterans Health Affairs, Network Contracting Office 16, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide Non-IT Guest WIFI license, service, and support as described below in the statement of work. The government is contemplating a Base +4 option period Firm Fixed Price contract to satisfy this requirement and meet the needs of the patient population at the G.V. (Sonny) Montgomery VA Medical Center. STATEMENT OF WORK (SOW) 1. Contracting Officer s Representative (COR). Name: TBD Section: Biomedical Engineering Address: 1500 E Woodrow Wilson Jackson MS, 39126 Phone Number: TBD Fax Number: N/A E-Mail Address: TBD 2. Contract Title. Non-IT Guest WIFI license, service, and support. 3. Background. G.V. (Sonny) Montgomery VA Medical Center is requesting the license, service, and support for non-IT guest WIFI. GVSMVAMC has an existing system that was installing, implemented, and now currently maintained by TECHSYSTEM USA vendor. This system not only runs our guest WIFI, but also our medication tube system and various Facility Maintenance Systems. 4. Scope. The service, licenses, and support are outlined below: Product/Service Quantity OSS Internet Service 12 OSS Internet Service (Internet Traffic Protector) 12 OSS WIFI logon portal page 12 WIFI support and maintenance service 12 OSS Services 12 Enterprise License (Fusion) 1 Enterprise License (ZD) 1 Enterprise License (Cisco 8P) 21 Enterprise License (Cisco 24P) 7 Enterprise License (Juniper) 10 5. Specific Tasks. The specific tasks for the service, licenses, and support described in the Scope are listed below: Product/Service Description Quantity OSS Internet Service AT&T 1GB Internet Service 12 OSS Internet Service AT&T Enterprise Internet Traffic Protector 12 OSS WIFI logon portal page WIFI logon portal page 12 WIFI support and maintenance service WIFI network support and maintenance service 12 OSS Services Network support and maintenance service for energy management network, juniper network, access control 12 Enterprise License (Fusion) WIFI Fusion s-series annual software/parts support renewal 1 Enterprise License (ZD) WIFI ZD 3100 ruckus annual software/parts support renewal 1 Enterprise License (Cisco 8P) WIFI Cisco Meraki MS220-8P switches annual licenses 21 Enterprise License (Cisco 24P) WIFI Cisco Meraki MS220-24P switches annual licenses 7 Enterprise License (Juniper) Juniper switches annual support licenses 10 Expectations of the contractor are detailed below: Hours of Coverage Normal hours of coverage are Monday through Friday 8am to 5pm. Service will be performed during normal hours of coverage unless requested or approved by COR. Federal Holidays: The Federal Government observes the following days as holidays. HOLIDAY DATE New Year s Day January 1st * Martin Luther King s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th * Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th * Thanksgiving Day Fourth Thursday in November Christmas Day December 25th * *Holidays that fall on Saturday are observed on the preceding Friday. Holidays that fall on Sunday are observed on the following Monday. In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President s Proclamation Support and Service Monitor connectivity bandwidth and uptime Monitor traffic and user activity trends Block P2P traffic from users Monitor APs, Zone Director, router, switches Phone support Help Desk (24/7; service availability and troubleshooting) Level 2 engineer support (8 am - 5 pm; configuration changes; service and equipment support) Onsite technical support (8 am - 5 pm; configuration changes; service and equipment support) Reports and Schematics The contractor shall provide service reports for any and all service and maintenance support provided to the medical center. These service reports shall include: what service/maintenance was requested, what service/maintenance was accomplished, time, date, and contractor personnel involved. PAYMENTS AND ADDITIONAL CHARGES PAYMENTS: Invoices will be paid IN ARREARS on a monthly basis. (If the Contractor prefers quarterly, or semiannually, permission can be granted for other than by a monthly basis by the CO). The Contractor shall mail the invoices to the address provide on the Continuation Sheet of the SF 1449. Invoices, MUST INCLUDE, at a minimum, the following information: Contractor s name, address, phone number, contract or purchase order number, period of service the billing covers, list of equipment items covered during the stated period of service and invoice amount. ADDITIONAL CHARGES: There shall be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts 6. Place of Performance: Service and maintenance work will be completed on site at the G.V. (Sonny) Montgomery VA Medical Center. 7. Period of Performance: Service Base Year - April 01, 2022 through September 30, 2022 Option Year 1 - October 01, 2022 through September 30, 2023 Option Year 2 - October 01, 2023 through September 30, 2024 Option Year 3 - October 01, 2024 through September 30, 2025 Option Year 4 - October 01, 2025 through September 30, 2026 (Option Years pending availability of funds: refer to FAR clause 52.217-8 and 52.217-9) Period of Performance: Supply (Licenses) Base Year - April 01, 2022 through September 30, 2022 Option Year 1 - October 01, 2022 through September 30, 2023 Option Year 2 - October 01, 2023 through September 30, 2024 Option Year 3 - October 01, 2024 through September 30, 2025 Option Year 4 - October 01, 2025 through September 30, 2026 (Option Years pending availability of funds: refer to FAR clause 52.217-8 and 52.217-9) 8. Security: The C&A requirements do not apply, and that a Security Accreditation Package is not required Responses must be submitted by 3:00 PM (CST) Friday, December 31, 2021. Responses to the information requested above may be submitted via email to
contact@example.gov. DISCLAIMERS This Notice of Intent to Sole Source does not constitute a solicitation. All information received in response to this notice that is marked proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. This Special Notice of Intent to Sole Source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.
