38 -- Year Lease of Excavator

This is a combined synopsis and solicitation for Tyndall AFB for one year rental of an John Deere 200c or equivalent 22 metric ton excavator with 3000 lb minimum breaker attachment in accordance with the statement of work below. The period of performance is 1 Nov 07 through 31 Oct 08. This contract will be for one year however with incremental funding. This contract will be funded quarterly upon availability of funds. The item listed above is a commercial item/service. If providing an ?or equal? please submit details and specifications of your product. This synopsis and solicitation is prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quote (RFQ). North American Industrial Classification System (NAICS) code 532412 applies to this procurement. The small business size standard is: $6.5 million. This procurement is being issued as 100% small business set aside. The clause FAR 52.212-1, Instructions to Offerors, applies to this solicitation. The clause at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this solicitation and the offeror must include a completed copy of this provision with their proposal. The clause FAR 52.219-1, Small Business Program Representations applies to this solicitation. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this solicitation. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable to this solicitation: FAR 52.219-6, Notice of Total Small Business Set-Aside; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; FAR 52.222-36, Affirmative Action for Handicapped Workers; FAR 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; FAR 52.232-33, Payment by Electronic Funds Transfer. The clause FAR 52.219-28 ? Post-Award Small Business Program Rerepresentation. The clause at FAR 52.247-34, F.O.B. Destination applies to this solicitation. The clause FAR 52.252-2 - Clauses Incorporated by Reference (Add Address: http://farsite.hill.af.mil. The clause FAR 52.252-6 - Authorized Deviations In Clauses (By Full Text) Insert: ?Defense Federal Acquisition Regulation Supplement and Chapter 2? in blanks. The clause at DFAR 252.204-7004, Required Central Contractor Registration applies to this solicitation. The clause at DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applicable to Defense Acquisition of Commercial Items, applies to this solicitation. Specifically, the following clauses, cited are applicable to this solicitation: DFARS 252.225-7001, Buy American Act and Balance of Payment Program. The clauses DFAR 252.225-7002, Qualifying Country Sources as Subcontractors and DFAR 252.232-7003, Electronic Submission of Invoices applies to this solicitation. Electronic invoicing can be accomplished through the Wide Area Work Flow at https://wawf.eb.mil/. The clause FAR 52.232-18, Availability of funds, applies to this contract. Award will be based on best value to the government. Responses may be emailed jennifer.didgeon@tyndall.af.mil or faxed to A1C Jennifer Didgeon at 850-283-3963. Quotes are required to be received no later than 1000 CST, Monday 29 October 2007. STATEMENTS OF WORK (SOW) LEASE EXCAVATOR 1.0 GENERAL 1.1 SCOPE OF WORK. The contractor shall Provide and deliver a safe, operable John Deere 200D Excavator (or equivalent 22 Metric Ton Excavator) with Breaker Attachment (3,000 LB minimum) in accordance with this contract. 1.2 POINTS OF CONTACT. The contractor will provide points of contact within his company to interface with the contract representative on issues concerning rental vehicles. Names, business address, phone numbers, and hours of operation are the minimum information requirements. Arrangements for contacting the contractor's points of contact after normal business hours should also be made. 2.0 DEFINITIONS. 2.1 ACCEPTANCE INSPECTION. An inspection shall be performed on all vehicles and equipment before placing them in service. This inspection shows the overall condition of the vehicle. Discrepancies must be fixed before putting the vehicle in service, if use of the vehicle would aggravate the problem or if the discrepancy creates a safety hazard. 2.2 ACCIDENT REPAIRS. Repairs required as a result of collision; regardless of whether the object collided with a vehicle, or whether the vehicle requiring repairs was the moving unit. 2.3 CRIMINAL ACT. A violation of a civil law. 2.4 DISABLED VEHICLE. A damaged, worn out, or malfunctioning vehicle. 2.5 FAIR WEAR AND TEAR. The deterioration of items attributed to normal usage. 2.6 HOSTILE ACT. An act of war. 2.7 SCHEDULED MAINTENANCE. Periodic prescribed inspections or servicing of equipment, accomplished on a calendar, mileage, or hours of operation basis. 2.8 UNSCHEDULED MAINTENANCE. Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition. 3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES 3.1 GENERAL. 3.1.1 OPERATOR CARE. The government operator will be responsible for operator care (e.g., checking and replenishing fluids, tire pressure, lights, etc.) If any discrepancies are found, the contractor is responsible for correcting the problems. 3.1.2 FUEL. The government is responsible for supplying the fuel used in the rental vehicles. 3.1.3 CLEANING. The government will be responsible for keeping the vehicle clean, interior and exterior. SECTION 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4.1 GENERAL. Contractor shall provide specified vehicles and all services required to keep the vehicles in a safe, operational condition. Vehicles will be delivered within the timeframe agreed to in this contract and must meet the minimum acceptance criteria provided herein. Failure to pass the acceptance inspection in the timeframe specified may result in a monetary penalty. 4.1.1 INSURANCE. The contractor will carry insurance to cover the cost for replacement or repair of vehicles lost, stolen or damaged through criminal acts, natural acts (commonly called acts of God), or hostile acts. This is to preclude the government from being held liable for claims generating from any of the above. 4.1.2 RECORDS. The contractor should maintain records of transactions with the US Government and, upon request, make such records available to properly designated contract representatives within a reasonable period of time. 4.2 VEHICLES. The following minimum criteria shall be met at the time of the acceptance inspection: 4.2.1 CONDITION. Both the exterior and the interior of the vehicles must be free of excessive soil, rust, and damage. 4.2.2 SAFETY ITEMS. Each vehicle must meet all DOT safety requirements and have, as a minimum, the following safety features: seatbelts, rear view mirrors, windshield wipers, parking brake, and horn. 4.2.3 HEATING AND AIR CONDITIONS. Heating and Air Conditioning are required items for this contract if option is available on equipment. 4.3 SERVICES. The following services shall be provided by the contractor: 4.3.1 MAINTENANCE. The contractor shall perform both scheduled and unscheduled maintenance at a facility he designates. He will provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids, and lubricants. The cost of parts and labor for maintenance on damages resulting from operator negligence may be submitted through the contracting officer for consideration of payment. 4.3.2 RECOVERY. Upon proper notification, the contractor will recover disabled vehicles. This service should be available during normal operating hours (7AM ? 7PM). If the recovery service is not available alternatives must be negotiated and agreed to by the contract representatives. 4.3.3 REPLACEMENTS. Replacements shall be provided for all vehicles that are out of commission. If no replacement vehicle is provided, consideration should be given to asking the contractor for compensation for noncompliance.