3D Image Reconstruction and Case Planning Services

The Department of Veterans Affairs Network Contracting Office 8 is soliciting quotations for off-site 3D Image Reconstruction and Case Planning Services to support the Malcom Randall VA Medical Center within the North Florida/South Georgia VA Healthcare System. The contractor will be responsible for the acquisition, quality assessment, and multiplanar reformatting of digital CT scan images to produce 3D reconstruction tools and interactive models for endovascular procedure planning. Key deliverables include patient-specific image suites and interactive 3D models of aneurysms allowing for 60-degree manipulation, delivered via the secure bi-directional Medicom Imagex exchange service. The contract is structured as a firm-fixed price award with a base period from December 22, 2026, to December 21, 2027, and three subsequent one-year option periods. This procurement is a 100% total small business set-aside under NAICS 621512. Award decisions will be based on best value, evaluating technical capability, past performance, and socioeconomic status, which collectively carry significantly more weight than price. Contractors must maintain professional liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate, and must strictly adhere to HIPAA, the Privacy Act, and VA cybersecurity directives. Performance will be monitored via a Quality Assurance Surveillance Plan focusing on patient safety and turnaround times, with a 100% standard for urgent cases typically required within 24 to 48 hours. Quotations must be submitted in five distinct volumes by October 28, 2026.