Project Number and Title: 151205 / 1524 - 3rd floor. UH Pharmacy Clean Room Renovation
SUNY Upstate Medical University is seeking qualifications for the full design services (programming, design, construction documents, bidding, and construction administration), of an architect / engineering team to renovate third-floor pharmacy clean room to meet the class 2 and 3 standards outlined in the new States Pharmacopeia (USP) clean room standards 797 and 800 guidelines. These guidelines now call for separate areas for hazardous and non-hazardous compounding and hazardous drug storage. The current space was constructed before this requirement.
We are looking to determine whether this should be a modular perfricated unit vs. typical cleanroom construction. We would like to know the best and most cost-efficient way. This project looks to update the existing HVAC system, provide new HEPA filters, and update all the lighting in the area. A review of the electrical system in the area should be conducted to verify that all existing equipment can be upgraded, and that any new equipment can be added without issue. We currently have three hoods and would like to increase it to six. In doing so, we would like to replace our existing hoods with newer, more energy-efficient ones that require less exhaust. These changes will significantly decrease waste in IV and other sterile compounded products produced by increasing their use, dating from 12-24 hours to 14-30 days. To expand the compounding area, we are displacing 2 office workstations, which will result in a need to create an office area for clinical pharmacists who supervise the area.
The outcome of this renovation is to meet the needs of our increasing drug-compounding demand. This will improve the clinical experience regarding outcomes, patient safety, satisfaction, waiting times, and throughput times, allowing us to keep up with the growing number of patients. The project area is approximately 1375 square feet.
There will be no formal site visit nor will tours of the facility be given prior to the receipt of responses to the RFQ.
A minimum of 5 years of experience in design of pharmaceutical laboratories and hospitals for both the architectural firm and its team members is required.
Request for Qualifications (RFQ) are attached below and may be download by all firms interested in responding to this advertisement.
Responses to the RFQ should describe the consultant's experience and qualifications to undertake this work as described therein. The successful firm will be required to provide evidence demonstrating that the firm and any of the firms' engineering, land surveying, architectural or landscape architectural sub-consultants, are legally authorized by the NYS Education Department to do business in NY State. All firms must also provide proof of New York State Worker's Compensation Insurance and Disability Insurance coverage.
Qualifications must be submitted as five (5) complete qualification packages, three (3) of which must have original signatures, the other two (2) can be on separate flash drives and may be delivered to the location below. Any submission not including five (5) complete qualification packages (three (3) hard copies and two (2) separate flash drives will be rejected. Qualifications must be received by 2:00 PM on Monday, September 9, 2024.
Contact - mailing & delivery address:
Mrs. Shawna Frigon & Miss Ivy Lopez
Contracts & Campus Purchasing
SUNY-Upstate Medical University
650 South Salina Street, Room 2050
Syracuse, New York 13202
All questions to be by fax or email (email is preferred) to each: Ivy Lopez (LopezI@upstate.edu) and Charles L. Johnson (Johnsoch@Upstate.edu). The RFQ is due 2:00 PM – Monday, September 9th, 2024. The date and time for the last questions to be considered is 5:00 PM – Friday, August 30th, 2024. All questions will be answered by 5:00 PM – Tuesday, September 3rd, 2024. These will be issued as an Addendum.
Effective 1/1/06, in accordance with State Finance Law Section §139 j&k, AKA the Lobbying Law, all questions pertaining to this procurement shall be made formally to the following Designated Staff: Mrs. Shawna Frigon, Procurement Manager and Contracts Administrator and Miss Ivy Lopez, Contracts Administrator, Phone: 315-464-4780, email FrigonS@upstate.edu and Lopezi@upstate.edu. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’ (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law.
NYS Executive Law Article 15-A and University policy require campuses, and the consultants with whom they do business, to make a good faith effort to procure materials, supplies, equipment and services (including printing) from NYS certified minority- or women-owned businesses (M/WBEs) and meet University established goals for M/WBE participation in contracts. State University of New York goals are: 12% MBE participation and 18% WBE participation of the total contract value and 6% Service-Disabled Veteran-Owned Business participation goal.
State University of New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10% MBE of total work force on the project. The selected consultant will be required to comply with M/WBE requirements.
The State University of New York Upstate Medical University reserves the right to reject any or all Qualification packages.
The actual schedule for this project will be determined during programming.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 12% Women Owned Sub-Contracting Goal: 18% Service-Disabled Veteran-Owned Business Contracting Goal: 6%
Due date:09/09/2024 2:00 PM
Eastern Standard Time Contract term: 3rd floor. UH Pharmacy Clean Room
County(ies): All NYS counties
Location: 750 East Adams Street Business entities awarded an identical or substantially similar procurement contract within the past five years: Dwyer Architectural, Holt Architects, King & King, HBT, Stantec
