41-- 549-11-907, B.43 AHU Replacement

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1. The Government contemplates soliciting and awarding a Firm Fixed Price (FFP) contract for a replacement Air Handler Unit at the VA North Texas Health Care System, VA Medical Center Dallas, 4500 S Lancaster Rd, Dallas, TX 75216 . This is set-aside 100% for a Service Disabled Veteran Owned Small Business, under either the North American Industrial Classification System (NAICS) codes of: 333411, with a size standard of 500 employees. 2. Scope: Contractor shall design, construct, and install an Air Handling Unit System to replace an existing 44,000 CFM, 100% Outdoor Air, dual-duct air handling unit and its support ductwork and associated parts. Contract shall include all mechanical, electrical, structural and general construction required for a complete and functional system. Contract shall also include any demolition, and reconstruction of walls, or other architectural systems required to complete the installation, including all painting and masonry work to restore building to existing architectural design. During construction period contractor shall be responsible of for protection of affected areas of building from damage due to weather conditions. New air handling unit shall be a multi-fan design with full DDC control of system. All fans shall be controlled through Variable Frequency Drives. Variable Frequency Drives shall communicate with existing campus energy management system. All control components including but not limited to control valves, damper actuators and safety devices shall be new and of electro-mechanical type. Controls for system shall be fully compatible to and match existing campus Siemens Apogee energy management system. Current system has a glycol preheat coil. New system to have a steam preheat coil. Contract shall include all piping and controls necessary to accomplish this. Existing glycol piping serving unit shall be removed and replaced. Contractor shall provide full test and balance of unit by an independent Test and Balance Agency certified by either National Environmental Balance Bureau (NEBB) or American Air Balance Council (AABC). Provide one copy of this report to VA for their review and concurrence. Design and Selection of the New Air Handling Unit & Associated parts shall be performed by a licensed Professional Engineer (State of Texas Register) with his/her stamp on it. All required specifications shall be listed on the drawings. No individual specification booklet or binder is required. Reproducible: One Large Scale Drawing and Two ½ size drawings. This design shall be submitted and approved by the VA prior to fabrication and installation of the New Air Handling Unit. Installation shop drawings shall be reviewed and approved by the same Professional Engineer (PE) prior to final installation of the New Air Handler unit and associated parts. Two (2) copies with PE signature, stamp, and date shall be provided to the VA for their concurrence prior to installation. All electrical work will comply with latest version of National Electrical Code. The Contractor shall provide abatement plan and their qualifications to VA for approval prior to performing work. The contractor shall disposal of all asbestos material in accordance with all federal, state, and local regulations. The VA will have an Independent Industrial Hygienist montoring the work. Design shall be based on VA criteria and specifications as found at http://www.cfm.va.gov/TIL/, Including, but not limited to relevant sections referenced below. Site Description: Building 43, Two story Building with a penthouse. The Air Handling unit is located in the penthouse. A crane will have to be used to hoist unit in place. See site plan attached. Contractor shall design, construct, and install this unit in accordance with the following publications, Specifications, and details: B. Air-conditioning, Heating, and Refrigeration Institute (AHRI)/(ARI): 410 01 Standard for Forced-Circulation Air-Heating and Air-Cooling Coils 430 09 Central Station Air Handling Units C. Air Movement and Control Association International, Inc. (AMCA): 210 07 Laboratory Methods of Testing Fans for Rating D. American Society of Heating, Refrigerating and Air-conditioning Engineers, Inc. (ASHRAE): 170-2008 Ventilation of Health Care Facilities E. American Society for Testing and Materials (ASTM): ASTM B117-07a Standard Practice for Operating Salt Spray (Fog) Apparatus ASTM D1654 08 Standard Test Method for Evaluation of Painted or Coated Specimens Subjected to Corrosive Environments ASTM D1735 08 Standard Practice for Testing Water Resistance of Coatings Using Water Fog Apparatus ASTM D3359 08 Standard Test Methods for Measuring Adhesion by Tape Test F. Military Specifications (Mil. Spec.): MIL-P-21035B-2003 Paint, High Zinc Dust Content, Galvanizing Repair (Metric) G. National Fire Protection Association (NFPA): NFPA 90A Standard for Installation of Air Conditioning and Ventilating Systems, 2009 H. Energy Policy Act of 2005 (P.L.109-58) Contractor shall comply with all applicable VA policies dealing with Infection Control in construction and affected areas and required interim life safety measures. As-Built Drawings: 1 Large Scale Drawing, Two ½ size drawings, and 2 CDs. During period of construction, Contractor shall provide for temporary conditioning of affected portions of building utilizing 100% outdoor air unit(s), temporary chillers, and temporary electrical service as needed. Temporary system shall be connected to existing duct system. At completion of project, all temporary connections shall be repaired. Professional Licenses, Certifications, and Qualifications Required: a. Abatement contractor shall have at least two (2) years of experience and maintain state licenses in accordance with the Texas Asbestos Health Protection Act. b. The Contractor shall have a minimum of two (2) Years of experience in health care constructions and similar type projects. Provide a listed of projects and references indicating you comply with this requirement. c. A licensed Professional Engineer registered in the State of Texas. Contractor shall submit proposed design and installation plans to VA for approval before proceeding. 3. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-49 and are found either in the Federal Acquisition Regulation (FAR); 4. The following provisions and clauses apply to this acquisition and in order to be considered for this award: FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). Website for provisions and clauses may be found at http://farsite.hill.af.mil. 5. Provision at FAR 52.212-1, Instructions to Offerors/Commercial Items (Jun 2008) Addendum: The following addendums apply to the cited paragraphs in the provision FAR 52.212-1: (a) North American Industry Classification System (NAICS) code: 333411, with a size standard of 500 employees. (b) Submission of offers: Submit signed and dated offers to the office specified in this solicitation at or before the time specified. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in this combined synopsis/solicitation notice. (c) Period for acceptance of offers of 60 calendar days from the date specified for receipt offers. (d) Product samples: No product samples shall be submitted at or prior to the time specified for receipt of offers. (e) Multiple offers: are not allowed (f) Late submissions, modifications, revisions and withdrawals of offers: No late submissions will be accepted. (g) Contract award: The Government intends to evaluate offers and award a contract without discussions. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct clarifications with an offeror if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards: WILL BE MADE IF IN THE BEST INTEREST OF THE GOVERNMENT. (i) Availability of requirements documents cited in the solicitation: The solicitation and requirements documents are only available from the FEDBIZOPS website. Solicitation documents will not be provided outside of FBO.gov. (j) Data Universal Numbering System (DUNS) Number: At the time of quote submittal, all offerors must have a DUNS Number, which identifies the offeror's name and address and is used to identifying Electronic Funds Transfer (EET) account (see FAR 32.11) for the same concern. If the offeror does not have a DUNS number, contact Dun and Bradstreet by calling +1 (555) 000-0000 or via the Internet at http://fedgov.dnb.com/webform. (k) Central Contractor Registration: At the time of quote submittal, All interested parties must be registered and active in the Central Contractor Registration (CCR) Database (www.bpn.gov/ccr) and provide their CAGE CODE. (l) Debriefing. Debriefing must be requested in writing within 5 days after the award notification. The following information will be given to requesting offerors: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer; (2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror; (3) The debriefed offeror's overall ranking within all offerors. 6. Prospective Contractor quotes shall utilize the below contract line item numbered structure (CLIN) when preparing quotes: Provide pricing as specified using the Price Quote Structure below. Line Item/CLIN 0001: Firm Fixed Price item-AIR Handler Unit Line Item/CLIN 0002: Design Line Item/CLIN 0003: Install Base Bid: CLIN 0001 - 0003 OPTION 1: Line Item/CLIN 0004: Service for Temporary Air Cooling Unit per month **A temporary cooling system will be required during the Installation of the New Air Handling Unit. This cost shall be factored into your installation cost. It will be part of your base bid to Design, Fabricate, and Install the New Air Handling Unit for Building 43. 7. Provision at FAR 52.212-2(a) Evaluation - Commercial Items (Jan 1999), applies to this acquisition. The intent of the solicitation is to achieve best value for the Government, based on the lowest priced technically acceptable offer. A successful quote will present the following information: Perspective offerors shall have a minimum of five (5) years experience in the installation of multiple commercial type Air Handler Units. The Contractor shall have a minimum of two (2) Years of experience in health care constructions and similar type projects; knowledge of ventilation systems in regards to preventing fumes from entering interior HVAC systems; knowledge of industry standards and practices; OSHA regulations and a competent person on site with 40 hours training. The offeror is to provide a summary resume of current commercial (hospital) HVAC projects in progress and a summary of completed (hospital) HVAC projects completed for either Federal agencies or a commercial customer not more than three years old. If an offeror does not have any relevant contract, the offeror must include a statement to that effect in its quote. Relevant contracts include those where the offeror performed services of a similar scope magnitude and complexity as those required under this solicitation. For the purpose of this solicitation Offerors must provide a base price that includes all options as described in the Scope of Work (SOW). The offeror must also provide a price for each line time as described in the SOW. 8. Provision at FAR 52.212-3, Offeror Representations and Certification-Commercial Items (Aug 2009) is applicable to this acquisition. All interested parties must be registered in On-line Representations and Certifications (ORCA) (www.bpn.gov/orca) at the time of quote submittal. 9. Clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Mar 2009), applies to the acquisition. 10. Clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Sep 2009) (Deviation), applies to this acquisition: FAR 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995) FAR 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.(May 2004) FAR 52.219-8, Utilization of Small Business Concerns (May 2004) FAR 52.222-3, Convict Labor (Jun 2003)d) FAR 52.222-6, Davis-Bacon Act (Jul 2005) FAR 52.222-19, Child Labor (Aug 2009) FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26, Equal Opportunity (Mar 2007) FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) FAR 52.222-41, Service Contract Act of 1964 (Nov 2007) FAR 52.222-50, Combating Trafficking in Persons (Feb 2009) FAR 52.228-5 , Insurance- Work on a Government Installation FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) FAR 52.232-18, Availability of Funds FAR 52.232-35, Designation of FAR 52.232-33, Payment by Electronic Funds-Central Contractor Registration (Oct 2003) FAR 52.233-4, Applicable Law for Breach of Contract Claim (2004) FAR 52.236-1 Performance of Work by the Contractor (1984) FAR 52.236-2 Differing Site Conditions. FAR 52.236-3 Site Investigation and Conditions Affecting the Work. FAR 52.236-5 Material and Workmanship. FAR 52.236-6 Superintendence by the Contractor. FAR 52.236-7 Permits and Responsibilities. FAR 52.236-8 Other Contracts. FAR 52.236-12 Cleaning Up. FAR 52.236-13 Accident Prevention. FAR 52.236-27 Site Visit (Construction). 11. Other Clauses that pertain to this award are: FAR 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007)c) FAR 52.223-17, Affirmative Procurement of EPA-Designated Items in Service & Construction Contracts (May 2008) FAR 52.223-18, Contractor Policy to Ban Text Messaging While Driving (Sep 2010) FAR 52.225-1, Buy American Act - Supplies (Feb 2009) FAR 52.225-2, Buy American Act Certificate (Feb 2009) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 12. 52.237-1 Site Visit. (weather permitting) is scheduled for 22 April 2011; time will be at 11 am CST at the VA Dallas Engineering Office Bldg 9. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (b) Site visits may be arranged during normal duty hours by contacting: Carmen N. Terrell via email. This is the only site visit and no other will be granted. All individuals planning to attend the site visit need to pre-register by submitting an email to Carmen N. Terrell at contact@example.gov with VA DALLAS AIR HANDLER UNIT in the subject line the following information is required: each individual's full name, last 4 digits of their social security number, company name; and a phone number to reach you if there are any changes to the location for the visit. Proposal Submittal Information: The procedures for submittal of proposals in response to this Request for Quote are as follows: Who May Submit: This project is set aside for FAR 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004). The NAICS for this project is 333411, with a size standard of 500 employees. Where to Submit: Offerors shall submit all original proposals electronically, in person or via postage mail to: (Please note contractors will not be seen if hand carrying quote a deposit box will be placed in the common area and removed promptly at 2pm) VA North Texas Health Care System, Dallas VA ATTN: Contracting Division (Carmen Terrell) VISN 17 Bldg 8 4500 S. Lancaster Rd Dallas, TX 75216 contact@example.gov All quotes must be clearly marked with the subject line displaying the solicitation number VA-257-11-RQ-0201. Request for Quote (RFQ) is due by 2:00 pm CST, 25 May 2011. At the time of quote submittal, all interested parties must be registered and active in the Central Contractor Registration (CCR), VETBIZ database and registered in On-Line Representations and Certifications (ORCA). Website for both CCR and ORCA found under www.bpn.gov. VETBIZ registration and certification is obtained via www.vetbiz.gov. Your quote must be in writing and signed by an individual with the authority to bind their respective company. At a minimum, responsible sources shall provide the following: a price quote which identifies the requested work by line item and its total price, remittance address, Tax I.D. #, Duns #, and Cage Code. The contract specialist for this solicitation is Carmen N. Terrell. Questions regarding this RFQ may be directed, to Carmen N. Terrell at +1 (555) 000-0000 or contact@example.gov NLT 27April 2011. Phone calls to discuss the solicitation are discouraged unless absolutely necessary. Personal visits for the purpose of discussing this solicitation are not allowed.