4110-- Pharmacy Refrigerator BRAND NAME

Purpose and Objectives: - The intent of this Sources Sought Notice #36C24421Q0348 is to identify any Small Businesses, mainly any SDVOSB/VOSB vendors who are capable of providing a Follette Pharmacy Refrigerators as listed in the attached Statement of Need. In addition, we are also seeking any Small Business manufacturers that have the capability of providing this system as well. These are for the VA Medical Center in Wilmington, PA 19805. Responses to this Sources Sought Notice should demonstrate the firm's ability, capability, and responsibility to provide the principal components of supplies listed in the attached document. Responses should include the following information: Business name, address, Point of Contact, Service-Disabled Veteran Owned Small Business info. All information is to be submitted via e-mail at contact@example.gov. Information provided will not be returned. All responses shall be in the English Language. Responses are due by 01:00 PM (EST) on Tuesday, March 9, 2021. No submissions will be accepted after this date and time. Questions can be submitted electronically to at contact@example.gov. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issue an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey. - STATEMENT OF WORK The Department of Veterans Affairs, Wilmington VA Medical Center, has a BRAND NAME Requirement for a PHARMACY REFRIGERATOR - FOLLETT (RFE25). Introduction: VAMC Wilmington has urgent need of replacement of old pharmacy refrigerators with new refrigerators which are compliant with the VHA Notice 2021-02 and to support the additional need of vaccine storage as needed during the pandemic. VHA Notice 2021-02 states specifically, all medication and vaccine storage refrigerators must be Pharmacy grade with a programmable temperature range. During the pandemic, COVID vaccination program is robust at VAMC, Wilmington and is expected to further intensify. VAMC Wilmington may require storing of a variety of manufacturers COVID vaccine products. This will need vaccine grade refrigerators with large capacity. Further, pharmacy will replace each double door (45 cu feet capacity) end of life refrigerators with two single door (24 cu feet capacity) refrigerators. This replacement is designed as a loss prevention measure as well as a measure to increase capacity. Justification: Based on the compliance standards outlined in VHA Notice 2021-02, the specifications of the Follett REF25 meet or exceed the requirements. VHA Notice 2021-02 outlines that the refrigerators used for storage of vaccines must be PHARMACY grade and not laboratory grade. Follette makes a Pharmacy grade fridge that has a tighter temperature range for alarm which is more stringent than the laboratory grade fridge. In combating the COVID-19 pandemic, VAMC is involved with vaccination of veterans and will continue to do so for an extended time frame. Currently VAMC Wilmington is handling two different brands of COVID vaccine and in the future may be using additional brands as these become available. Further, annually VAMC Wilmington administers Flu vaccines. Routine vaccines are also stored in the fridge. It is critical that during storage stocks of different brands of vaccines are not mixed and are stored at distinct locations to prevent errors. Large capacity refrigerators are needed for segregation of different brands. Further, Follette refrigerators are marketed as pharmacy grade with audible alarm and electronic display panel for temperature which makes it easy to visualize the temperature. The temperature excursion range for pharmacy grade refrigerator is critical for vaccine storage and for compliance with the VHA Notice 2021-02. VAMC currently has a few brands of refrigerators but predominantly Follette, which have an excellent track record at our facility. Further, the Heating- Ventilation and Conditioning Department (HVAc) staff is well versed with Follette refrigerator preventive maintenance and repairs. Purchase of additional Follette refrigerator will help VAMC unify a brand and hence maintaining a stock of spare parts for any repairs will be cost effective and will result in quicker turn around when any breakdown occurs. Unification of a brand will further reduce costs of training of HVAc staff for repairs and maintenance of other brands. To minimize losses of the contents due to failures or outages VAMC plans to purchase single door refrigerators. Generally, the cost of the medication or vaccines stored in the pharmacy refrigerators is much higher than the cost of the refrigerator itself. Having single glass door refrigerators is critical for our lost prevention and mitigation strategy. All our refrigerators are monitored using a program TEMP TRAK. All Follette refrigerators are compatible with the existing temperature monitoring program. The WVAMC needs purpose-built/pharmaceutical-grade refrigerators that are at minimum 24 cu ft in size. Brand Name Follett LLC Model No. REF25 LB L0000G (REF25 LB single door pharmacy refrigerator). ITEM NUMBER DESCRIPTION QTY COST PER UNIT TOTAL COST FOLLETT LLC MODEL NO. REF-25-PH-L0000G Stainless steel interior & exterior, Capacity 24.6 cu ft, dual pane locking glass door with left hand hinges. Touchscreen digital LCD temperature display with integral data logging, User programmable alarming and monitoring functions, "6 full extension, epoxy coated roll out baskets "Top temperature probe 11 Salient Characteristics: Stainless steel interior/exterior required for ease of cleaning and storing vaccines and medications 24.6 cu feet capacity- required to store a variety of medications, vaccines and to segregate different brands of COVID vaccine. Further, to separate hazardous medications from non- hazardous medications. Dual pane locking glass door for ease of identification and limiting opening and closing of the refrigerators Touchscreen digital LCD temperature display with integral data logging - for easy visualization and recording of temperature User programmable alarming and monitoring functions- for compliance with VHA Notice 2021-02 4 epoxy coated adjustable shelves Top temperature probe with glycerine Powerful refrigeration system and superior plenum air distribution with a modular refrigeration system with microprocessor controller which provides a ±1 C (1.8 F) performance throughout which will the requirement stated in VHA Notice 2021-02. Has audible and visual high/low temperature, door open, power failure, low battery alarms which will meet compliance requirements stated in VHA Notice 2021-02. heavy-duty dual casters roll easily and lock securely- increasing potential for relocation within pharmacy as needs change. User friendly 7" LCD capacitive touchscreen digital temperature display for ease of Monitoring. Full stainless-steel interior and exterior for ease of cleaning and storage of vaccines and medications. Manufacture Warranty - 2 years parts, 5 years compressor parts, 2 years labor Manufacturer Distribution Letter Required Delivery: Receiving Point: WVAMC (Bldg. #7) VAMC Wilmington 1601 Kirkwood Highway Wilmington, DE 19805 Delivery will be accepted Monday through Friday except on Federal Holidays between 0800 AM and 0300 PM. Responses shall be submitted electronically, via email to Louellen Butler at contact@example.gov due no later than Tuesday, March 9, 2021, at 1:00 pm.