42--Personal Protective Ensemble for the Commercial Equipment Direct Assistance Program

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The U.S. Army Contracting Agency, White Sands Missile Range, New Mexico is soliciting commercially available equipment for the Commercial Equipment Direct Assistance Program (CEDAP) throu gh the Special Programs Office, U. S. Electronic Proving Ground, Fort Huachuca, Arizona. CEDAP is a competitive program that helps meet the equipment needs and training of smaller jurisdictions and communities. One of the central goals of CEDAP is to pro vide equipment to assist emergency responders in improving their capabilities in the areas that reflect capabilities addressed by the National Preparedness Goal: Prevention and Detection, Regional Response and Mutual Aid, and Interoperable Communications. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-19 dated 17 September 2007. This requirement is a 100% small business Set Aside. The applicable NAICS code is 339113 and th e size standard is 500 employees. Proposals shall be FOB destination and inspection and acceptance shall be at destination... Payment will be made by Visa credit card. Company must be registered in the Central Contractor Registration (http:www.ccr.gov/) before an award can be made. It is anticipated that a requirements type contract award will be made. The anticipated award will be for a one year base period with a one year option period. From the Federal Acquisition Regulation (FAR), the following pro visions and clauses are applicable to this solicitation: 52.216-18, 52.216-19 (fill-ins are 1, 800 units, 800 units, 30), 52.217-5, 52.217-9 (fill-in 5, 30), 52.212-1, 52.212-2, 52,212-3, 52,212-4, 52,212-5, 52.203-6, 52.219-6, 52.219-8, 52.219-14, 52.2 22-3, 52.222-19, 52.222-21,52.222-26, 52.222.35, FAR 52,222-36, 52,232-37, 52.225-13, 52.232-36 FAR 52.252-2. Full text of these clauses may be found at http://www.acqnet.gov/far. From Defense Federal Acquisition Regulation Supplement, DFA RS 252.212-7000 , 252.212-7001, 52.203-3, 252.205-7001, 252.225-7012, 252.247-7023, 252.247-7024, 252.243-7002. Full text of these clauses may be found at http://farsite.hill.af.mil/. We are interested in proposals for Personal Protective Ensembles that will be used to support the needs of smaller jurisdictions with limited resources. The proposed equipment must have an established history of successful field use; recently developed equipment without an established history of use will not be considered. The equipment mu st be proposed as an all inclusive kit. Optional items will not be considered. The equipment must be simple to use and operate, easy and inexpensive to maintain; it must be commercially available, have all appropriate federal certifications. The propose d equipment must include a warranty, technical support, installation support and setup, and training. We are anticipating awarding a requirements type contract for Personal Protective Ensembles. The Government is interested in personal protective ensembl es that meet the National Fire Protection Association (NFPA) 1994 Class 3 standard, 2007 edition. Each ensemble must be an all encompassing kit that includes; protective suit, gloves, boots, breathing respirator, related accessories and a carrying bag. T he proposed kit must be complete and operational out of the box. The estimated number of units is 400 per year. However, actual units ordered will be determined by budget constraints and approved request for the equipment under the CEDAP program. The e valuations will be accomplished in two parts: Part 1 is a go/no go proposal evaluation phase and Part 2 is the technology proposal/demonstration phase. Those vendors who pass part 1 evaluation phase will be invited to demonstrate in Part 2. Proposals not selected for Part 2 demonstrations are considered rejected and will not receive further consideration. Part 2 demonstrations will be at a place and time to b e determined by the government. Currently, it is anticipated the demonstrations will be during the week of December 9 through December 15, 2007, in Orlando, Florida. However, the dates and location are subject to change. The vendors selected for Part 2 , technology proposal/demonstration, will be notified by December 5, 2007 of the location, date, and time. As there may be several vendors selected for demonstration, the scheduled dates and times will not be adjusted to meet individual proposers require ments. Vendors invited to demonstrate in Part 2 will be allowed to demonstrate their product, within a limited time constraint and in front of a panel of subject matter experts (SME). Vendors will have 15 minutes for set-up, 30 minutes for product demon stration, and 10 minutes for take down; these time limits will be strictly enforced. The demonstrations will be video taped. Vendors selected and invited to demonstrate will be required to fund all associated costs for participation to include, but not l imited to, travel, transportation and lodging, food, and shipping and storage of equipment. The list of evaluators and SMEs that evaluate the proposal and witness the demonstrations will not be provided. The Part 1 proposals will be evaluated against the following criteria: (1) does the proposal address the equipment identified in the solicitation (2) could the references be validated and was the vendor and equipment rated successful or higher by the references (3) did the vendor provide verifiable public ally available reports from an independent laboratory, commercial or federal, verifying performance characteristics or industry standard certification. (4) is the proposed pricing for the base and option periods within the competitive range (5) is the prod uction capability adequate (6) did the vendor propose training. The demonstration and proposals evaluations (Part 2) will be evaluated by SMEs against the following evaluation criteria listed in equal order of importance to determine the best value to th e CEDAP program: (1) overall technical description and capabilities of the equipment; (2) potential contribution and relevance to CEDAP; (3) the estimated yearly operating costs that may be expected by a typical law enforcement agency or first responder us ing the equipment; (4) the equipment warranty, technical support, equipment manual/CD or DVD, and installation/setup support; (5) the type and quality of training provided with the equipment; (6) the companys production capability/quantities and proposed delivery schedule.. These evaluation criteria, when combined, are approximately equal to price. Vendors are not limited to one product, however only one product per proposal will be accepted. All proposals shall be submitted electronically as an Adobe Po rtable Document Format (PDF) file. All proposals shall be in English and of length not to exceed ten pages. The font size shall be no smaller then 10 pitch. No other information other than the ten page proposal will be considered for this solicitation; any other material, brochures, pamphlets, or samples will not be considered. All submissions must have a title page (page one) that includes the following: Reference the solicitation number; name of the proposed product, Company name, mailing address, c ity state and zip code; company size (large or small business), company DUNS number, CAGE code and Tax identification number. Include the administrative point-of-contact, phone number, fax number and email address; and a technical point-of-contact, phone number, fax number and email address. The technical point-of-contact should be familiar with all technical or scientific aspects of the equipment and may be cal led upon for clarification purposes during the evaluation process. The remaining nine pages of the proposal must address each of the following areas: (1) Technical description and capabilities of the equipment; (2) Potential contribution and relevance to CEDAP; (3) Established history of use by any federal, state or local government agency  provide references; (4) reference any publically available reports from an independent laboratory, commercial or federal, that verify or validate the performance char acteristics of the equipment or industry standard certifications  provide report references; (5) the estimated yearly operating costs that may be expected by a typical law enforcement agency or first responder using the equipment; (6) the equipment warran ty, technical support, equipment manual/CD or DVD, and installation/setup support; (7) the type and quality of training being provided with the equipment; (8) the pricing of the equipment and training for the base period and the option period with any asso ciated quantity discounts; (9) the companys production capability/quantities and proposed delivery schedule. Criteria eight (8) and nine (9) must be addressed on page ten (10) of the proposal. For criterion three (3) above you must provide at least two r eferences of a federal, state or local government agency that has used or is actively using the equipment being proposed. Include the name of the agency, mailing address, relevant point-of-contact, phone number, fax number and email address. We must be ab le to contact the references and validate the use of the equipment. For criterion four (4) above provide the name of the independent laboratory that has verified or validated the performance characteristics or the industry standard certification, include the mailing address, relevant point-of-contact, phone number, fax number and email address. Also include the title of the report, date of the report, name of the laboratory that prepared the report and the author of the report. We must be able to contact t his person to validate the references and report. For criterion five (5) we require the estimated yearly cost breakdown for operating the equipment. For example, as it applies, the yearly estimated cost could include software licensing fees, cell phone ser vice needs specific to the equipment, expendables items, perishable or consumable items, periodic calibration requirements, special federal or state regulatory testing or any other considerations a law enforcement or first responder agency must manage as p art of the normal use and operation of the proposed equipment. This is a very important consideration for eligible agencies with limited resources. For criterion seven (7) briefly describe the training that will be provided for the proposed equipment. T raining is an important component of CEDAP and we want to insure that eligible agencies will be skilled at using the equipment after receiving training. The government reserves the right to reject all of the responses to this solicitation. The vendor sel ected to be included in the CEDAP program must register and post the proposed equipment on the Responder Knowledge Base, reference: https://www.rkb.mipt.org/ no later than 5 business days after notification... Proposals are due no later than 1200 noon (MST) on November 16, 2007. Proposal must be submitted to: Ms. Charlene Neal at contact@example.gov, phone number +1 (555) 000-0000. The solicitation number W9124Q-08-R-EPGPPE must be in the subject line of the e-mail. After submitting the proposal please call Ms. Neal to verify that your proposal was received. Proposals and responses received after 1200 noon (MST) on November 16, 2007 are not in compliance and will not be considered under this solicitation. F unding or reimbursement will not be authorized in preparation of the proposals. Vendors selected and invited to demonstrate will be required to fund all associated costs for participation.