58--Lumenis Laser System

Page 1 of 6 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C261-18-Q-9667 Posted Date: 9/14/2018 Original Response Date: 9/14/2018 Current Response Date: 9/17/2018 Product or Service Code: 5860 Set Aside: 100% Small Business Set Aside NAICS Code: 333314 Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 (effective 24 Jan 2018). The associated North American Industrial Classification System (NAICS) code for this procurement is 333314, with a small business size standard of 500 employees. The VA Palo Alto Health Care System, 3801 Miranda Ave, Palo Alto, California, is seeking to procure a Lumenis laser platform. All interested companies shall provide quote for the following: COST/PRICE Schedule of Supplies Line Item Description Quantity Unit Price 0001 Lumenis Pulse"120H Pulsed holmium laser at 2,100 nm at an operation range of 5 to 80 Hz, and 0.2-6.0 joules for a total power of up to 120 Watts. Fiberoptic port for urology, lithotripsy, gastroentero logy, pulmonology, orthopedics, general surgery and other surgical procedures using fiber delivery systems. Includes: * Green aiming beam with adjustable intensity and blinking mode * Color touch screen with an advanced user interface to allows for easy adjustment of all laser settings and includes presets, reports and additional advanced functions.* Dual Foot Pedal capable of lasing in 2 predefined laser settings and a Ready/Standby toggle button* 2 spare Debris Shields (in the storage compartment at the back of the system) * 3 pair of safety glasses* Operator manual CD * Laser safety signage In-hospital laser training program for the O.R. nursing staff by a Lumenis Regional Education Manager (qualifies for up to 4.0 contact hours by ANA), must be used within 1 year of shipment. SYSTEM DOES NOT INCLUDE 220V PLUG, Customer is responsible to supply the 220-volt plug. A Lumenis field service engineer will attach the plug to the system at the time of installation at your facility. ONE YEAR WARRANTY ON PARTS, LABOR AND TRAVEL 1 ea 0002 EPP / Pulse 120H - 4 Year Enhanced Protection Plan (EPP). Response to service request will result in a service call scheduled within five (5) business days from call receipt by dispatch. o One (1) PM 1 ea 0003 XPEEDA DSL, DISP. SIS FIBER 1-PACK LOCAL STOCK NUMBER: AC-1000729 1 ea Salient Characteristics: Brand Name Item: Lumenis Pulse 120H Manufacturer: Lumenis, Inc. Essential/significant physical, functional, or performance characteristics. Dimensions 47 x 116 x 105 cm; 18.5 x 45.6 x 41.3 Weight 245 kg / 539 lbs. A laser platform that allows for safer, faster, easier and cost-effective urology key applications. An effective laser platform that can offer a wide range of treatment options, including: benign prostatic hyperplasia, kidney stone, bladder stones, ureteral stones, strictures, bladder tumors, and biliary stones. Holmium laser lithotripsy capabilities Flexible laser ureteroscopy Superior vaporization rate and efficiency compared to regular pulse (stone dusting, stone fragmentation) Color touch screen with an advanced user interface to allows for easy adjustment of all laser settings and includes presets, reports and additional advanced functions. Dual Foot Pedal capable of lasing in 2 predefined laser settings and a Ready/Standby toggle button Delivery shall be provided no later than 30 days after receipt of order/award of contract and delivery terms are to be FOB destination. The contractor shall deliver all line item(s) to VA Palo alto Health Care System, 3801 Miranda Ave, Palo Alto, California 94304. Award shall be made to the quoter, whose quotation, offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price. - The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017) Offerors must complete annual representations and certifications on-line at http://sam.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.246-70 Guarantee (fill in is manufacturers standard warranty) (JAN 2008) VAAR 852.246-71 Inspection (JAN 2008) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 14(i), 22, 25, 26, 27, 28, 30, 33(i), 42. 46, 49 and 56 are considered checked and apply. The following clauses and provisions applies to this acquisition: FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS. 1) Vendors shall provide a quote in two (2) separate volumes: (a) Volume 1: Completed Price-Cost Schedule accompanied by vendor quote. (b) Volume 2: Technical 2) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. - (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-2, EVALUATION COMMERCIAL ITEMS (OCT 2014) (a) The Government will award an order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The vendor s quote must contain all the required salient characteristics and exact match for the designated Lumenis laser system. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required salient characteristics for the designated Lumenis laser system. The technical ratings are defined as follows: Acceptable: Quote clearly contains all the required salient characteristics and exact match for the designated Lumenis laser system and line item descriptions of the solicitation. Unacceptable: Quote does not clearly meet the salient characteristics and exact match and line item descriptions of the solicitation. 2. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts. Award will be made on a Lowest-Priced, Technically Acceptable basis. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All quotations shall be emailed to contact@example.gov. This is an open-market combined synopsis/solicitation for a Lumenis laser System as defined herein. - The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than September 17, 2018, 12:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, contact@example.gov before September 17, 2018, 12:00 p.m. Pacific Time. Point of Contact Deborah Sosa, Contract Specialist, Phone: +1 (555) 000-0000, contact@example.gov