6350--Security Monitoring System - Sussex Vet Center

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 9 0004 09/15/2021 Department of Veterans Affairs Network Contracting Office 4 Department of Veterans Affairs Network Contracting Office 4 To all Offerors/Bidders 36C24421Q1146 09-15-2021 X X X 1 12:00 P.M. on 9/20/2021 See CONTINUATION Page X 1 Issuance of Amendment 0004 to do the following: 1. Solicitation is hereby extended. Quote due date is September 20, 2021 at 12:00 P.M. EDT. 2. Block 10 of the SF 1449 is hereby changed to read "Set-Aside: 100% " for "Small Business". 3. The current Statement of Work (SOW) is hereby replaced by the SOW enclosed in this amendment beginning on page 2. 4. The Vet Center floor sketch is now added through this amendment. 5. The current Price/Cost Schedule is hereby replaced by the Price/Cost Schedule enclosed in this amendment located on page 7. 6. All other terms and conditions remain unchanged. ** See Continuation Pages ** Bruce Jackson II Contracting Officer Page 10 of 10 CONTINUATION PAGE STATEMENT OF WORK 1. SCOPE OF WORK: The Contractor shall furnish all labor, tools, equipment, supplies, travel, lodging, components, materials, and any other items necessary for remote monitoring of one Government-owned Intrusion Alarm System located on-site of the Sussex Vet Center, located at 20653 DuPont Boulevard, Ste 1 Georgetown, DE 19947. Monitoring will include all alarms for intrusion into the building from the outside, interior motion detectors, and entrance into the Vet Center. The Intrusion Alarm System shall be monitored at all times, except during regular business hours of 8:00 AM to 4:30 PM, Monday through Friday (excluding holidays). The Contractor shall furnish all labor, parts, transportation, equipment, and supplies necessary to perform all intervening service calls to maintain the Government-owned Intrusion Alarm System at the location above. The Contractor shall provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Government considers a security alarm reasonable. Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours. Sussex Vet Center shall have security within the tenant space. Keys/cipher locks OR key fob/card reader capability for employee access. The contractor shall design, install, and maintain a system as described in this section. The CCTV system will support the entry control system (at entrances and exits to the space), with time lapse video recording, that will allow Government employees to view and communicate remotely with visitors before allowing access to the Space. The system shall provide unobstructed coverage of designated pedestrian entrances and exits. CCTV system testing and acceptance shall be conducted by the Government prior to occupancy. The contractor shall provide a security system to alarm upon illegal entry in the leased space and to prevent unauthorized entry 24 hours per day, 7 days per week that alarms locally at the site and to a remote monitoring location. Alarm sensors required on all exterior doors and windows. A motion detector will be provided in the waiting rooms and the main corridor. The remote monitoring company shall be in the business full-time, shall be approved by the LCO. The contractor shall install a keypad to disarm the building as directed by the VA COR. The cost of security services will be paid by Readjustment Counseling Service. Wireless duress / panic buttons are already installed and need to be incorporated with the new system. All Security Cameras shall be dome style and need to provide coverage/visibility of the following Vet Center area: interior/exterior, reception area (1 each), hallways/rear door area (1 each), and exterior rear parking lot (1 each). The number of cameras is only estimating based on the current need. It is the responsibility of the Contractor to provide an accurate estimate of the needed cameras in their quote. Security monitors in offices and conference room shall be replaced. The Intrusion Alarm System shall include an LCD custom alpha program keypad in offices, conference room and back door entrance. A strobe light (1) is required above the manager s office. 2. CONTRACTOR REQUIREMENTS: The Contractor shall provide the following: (a) The Contractor shall notify the Contracting Officer s Representative (COR) immediately of any alarm and report to the site, if requested, within twenty (20) minutes of alarm. Local police will be notified by the Contractor if a crime is in progress or there is evidence that a crime has taken place. (b) Respondents to alarm shall be an employee of the Contractor (c) The Contractor shall confirm non-business hours of openings with abort code verifications via telephone. The Contractor shall immediately notify local police and respond if abort code is not given satisfactorily. (d) Inform the COR of any mechanical malfunctions of the system. 3. VA REQUIREMENTS: The VA shall provide the following: (a) Shall provide the Contractor with name, home telephone and pager number of designated VA employee(s) to call in case of an alarm and/or emergency, or the alarm not being set, and (b) With the hours of operation and times when the alarm shall be activated. 4. MAINTENANCE AND REPAIR (Electronic Technician II): The Contractor shall, upon arrival at the VA space, check-in with the Delegated VA POC onsite. This check-in is MANDATORY. After all work is complete the Contractor must report, in person, and submit in writing, a complete report of services rendered, to the COR, detailing the services performed for the item(s) of equipment, including a summary of repairs and a listing of replacement parts when applicable. The report will also include any Contractor recommendations necessary to maintain the equipment in optimum operating condition. A complete operational check of the system will be made after every repair to verify proper operation of the alarm system. Proper operation of the system will also be confirmed with the monitoring officer. All services shall be scheduled at least 48 hours in advance with the COR or POC. NOTE: PAYMENT OF INVOICES MAY BE DELAYED IF THE APPROPRIATE SERVICE REPORTS ARE NOT SUBMITTED. Preventive Maintenance Inspection(s) shall include check of overall operations, inspections of all system components for signs of deterioration or malfunction, including inspection of electronic components and batteries, to be performed in accordance with manufacturer s instructions. The inspection will also include an assessment of the effectiveness of the system in securing the area intended. Specific recommendations shall be made if deficiencies are found. Preventive Maintenance inspections will be completed upon request only. This requirement does not include preventative services. Contractor shall respond to service calls and be on-site within four (4) hours. Contractor shall be available for service calls during the hours of the contract and be available for response if the situation requires. 5. PARTS FOR REPAIR: The following terms and conditions apply to the parts used by the Contractor for PMI s and intervening service calls of the alarm system: (a) Only new standard parts shall be furnished by the contractor. All parts shall be of current manufacture and shall have versatility with presently installed equipment. (b) All newly installed replacement parts become the property of the Government. Replaced parts are to be retained as the property of the VA. (c) All parts included. 6 EQUIPMENT AND LOCATION OF EQUIPMENT: All equipment and Intrusion Alarm System is located Sussex Vet Center 20653 DuPont Boulevard, Ste 1 Georgetown, DE 19947. The square footage of the Vet Center is 2,795 sq. ft. All Equipment and Services to be included is listed below: CAMERA SYSTEM INTRUSION ALARM SYSTEM AIPHONE SYSTEM CENTRAL STATION ALARM MONITORING SERVICE AGREEMENT 8. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before performing any service of a non-contract nature, the COR, or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services and that reimbursement will not be made unless this prior authorization is obtained. 9. INSURANCE REQUIREMENTS: (a) The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with the laws of the governing state. (b) Public Liability Insurance: (1) The Contractor shall comply with all applicable Federal and State laws with regard to liability arising or resulting from injury to or death of an employee in performing the work under this contract and shall save and hold the Government harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. (2) The Contractor will be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. (c) Before commencing work under this contract, the Contractor shall furnish certification from his insurance company indicating that the coverage outlined in paragraphs (a) and (b) has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days notice to the Contracting Officer. The Contracting Officer may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date. 10. GOVERNMENT HOLIDAYS: Services shall be performed on the following National holidays: New Year's Day January 1st Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. 11. INVOICE AND PAYMENT: Payment to be made monthly, in arrears, following satisfactory performance by Contractor s personnel and upon receipt of a properly prepared invoice. Contractor shall be required to invoice through the Wide Area Workflow (WAWF) System at https://wawfed.mil. Additional information regarding WAWF shall be provided upon award. The contract shall have current registration in the Central Contractor Registration (CCR) for this solicitation; Ural: www.ccr.gov. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction. a. Time period being invoiced for. b. Description of services performed. c. Unit Cost billed. d. Extended amount due. e. Invoice number, date, and; f. Contract and obligation numbers. 12. TRAVEL: Transportation charges for Contractor s personnel will not be billed or paid under the resulting contract. 13. SERVICE CALLS: Contractor shall provide in the space below, the name, location, and telephone number of the office where service calls are to be placed: Name: __________________________________________________________ Address: __________________________________________________________ Telephone: __________________________________________________________ Point of Contact: __________________________________________________________ 14. SMOKING: Smoking is not permitted within, or around, the VA Healthcare System facilities, except in designated areas. 15. PARKING: It is the responsibility of the Contractor s personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA will not invalidate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. 16. TERM OF CONTRACT: This contract is effective for one base period and four renewal options, subject to the availability of VA funds. The Contractor shall not perform services after September 30th in any contract year without written authorization from the Contracting Officer. The Contractor shall complete all work within 60 days after receipt of order (ARO). If more time is necessary, it is the responsibility of the Contractor to contact the POC or COR listed in section #17 as soon as possible. 17. POINT OF CONTACT: Vet Center POC: Larry Taylor Larry.Taylor5@va.gov 302-225-9110 COR: Marlene Krumpholz Marlene.Krumpholz@va.gov 410-828-6619 A.1 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Aiphone System - Front Door 1.00 EA ____________ ____________ 0002 Security Cameras - Dome Style 3.00 EA ____________ ____________ 0003 Monitors 8.00 EA ____________ ____________ 0004 LCD Alpha-numeric Keypads 9.00 EA ____________ ____________ 0005 Strobe Light 1.00 EA ____________ ____________ 0006 Installation of Security Equipment and Alarm System Components 1.00 JB ____________ ____________ 0007 Central Station Alarm Monitoring Services Contract Period: Base POP Begin:11-30-2021 POP End: 11-29-2022 1.00 YR ____________ ____________ 1001 1.00 YR ____________ ___________ Central Station Alarm Monitoring Services Contract Period: Option 1 POP Begin: 11-30-2022 POP End: 11-29-2023 2001 1.00 YR ____________ ____________ Central Station Alarm Monitoring Services Contract Period: Option 2 POP Begin: 11-30-2023 POP End: 11-29-2024 3001 1.00 YR ____________ ____________ Central Station Alarm Monitoring Services Contract Period: Option 3 POP Begin: 11-30-2024 POP End: 11-29-2025 4001 1.00 YR ____________ ____________ Central Station Alarm Monitoring Services Contract Period: Option 4 POP Begin: 11-30-2025 POP End: 11-29-2026 GRAND TOTAL ____________ A.2 DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE 0001 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 1.00 60 Days after Award 0002 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 3.00 60 Days after Award 0003 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 8.00 60 Days after Award 0004 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 9.00 60 Days after Award 0005 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 1.00 60 Days after Award 0006 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 1.00 60 days after award 0007 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 1.00 11/29/2022 1001 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 1.00 11/29/2023 2001 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 1.00 11/29/2024 3001 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 1.00 11/29/2025 4001 SHIP TO: Sussex Vet Center 20653 DuPont Blvd. Ste. 1 Georgetown, DE 19947 USA 1.00 11/29/2026 See attached document: D.02 Vet Center Floor Sketch. 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