664-16-1-6143-0010 Statement of Work (SOW) 1. The contractor shall provide management, personnel, supervision, equipment, and supplies for annual maintenance, repair, inspection, and certification to Biological Safety Cabinets located throughout the VA San Diego Health Care System (VASDHCS) research facility. The equipment is located at VA research facilities in San Diego, CA. 2. The maintenance, repair, inspection, and certification will include but is not limited to decontamination services for various types of hoods, replacement of motors, fans, sashes, circuit breakers and wiring, and/or any other devices that may need replacement to ensure Biosafety cabinets are within certification parameters for Joint Commission, Office of the Research Oversight (ORO) and CDC inspections. Emergency maintenance and repairs shall be conducted within one (1) hour of notification of biological safety cabinet operation failure. Upon each maintenance visit Ultraviolet (UV) lights and Alarm Flow Systems shall be inspected. 3. Testing and/or Certification is required of HEPA Filtration Devices on Biological Safety Cabinets, Laminar Flow Clean Benches, Animal Condos, Terminal HEPA Filters, and Chemical Fume Hoods. These are required by the VA Handbook 1200.08 (page 9, 3.e) to be certified every 6 months (December and June) because our research involves airborne pathogens. 4. At present, there are fifty seven (57) Biological Cabinets, three (3) Clean Benches, six (6) Animal Condominiums, two (2) In-Line HEAP Filters, six (6) Animal Change Stations, three (3) Laminar Flow Hoods, and two (2) gloveboxs that require ISO/10K and/or ISO5/100 Viable Particle Count Tests, one (1) single pass station, two (2) class iii glove boxes, and six (6) decontaminate procedures. 5. Upon each service Contractor will check in with Research Service and will provide written documentation of service, repairs, cost, and recertification procedures. The Contractor will advise the VA of any cost prior to replacing any parts or additional service. 6. A Contracting Officer's Representative (COR) will be appointed to monitor this contract at the time of award. 7. COMPLIANCE AND BUSINESS INTEGRITY (CBI) TRAINING: a. AWARENESS TRAINING: Contractor employees shall complete initial compliance awareness training within thirty (30) days of commencing work under this contract as well as complete annual compliance awareness refresher training. At the minimum, CBI awareness training will include the following topics: 1) the revenue cycle, 2) seven elements of an effective compliance program, 3) definition of high risk areas, and 4) definition of a compliance concerns and how to address a compliance concern. This requirement can be fulfilled by completing the training module available via the following Internet site: http//www.visn21.med.va.gov/GBI.asp. b. REMEDIAL TRAINING: When notified, contract employees must complete remedial training and education to address any detected compliance exceptions. c. PROOF OF TRAINING: Contract employees are responsible for submitting proof of awareness and remedial training completed to the Contracting Officer's Representative (COR) for this contract. The COR will retain proof of training in accordance with applicable Reds Control Schedule. 8. Contractor Personnel Security Requirements Upon contract award, all key personnel shall be subject to the appropriate type of background investigation or screening per VA/VHA policy as delineated below, and must receive a favorable adjudication from the local VA facility or VA Security and Investigations Center (SIC) depending on the type of investigation/screening required. This requirement is also applicable to all subcontract personnel. If the investigation or screening is not completed prior to the start date of the contract, the Contractor will be responsible for the actions of those individuals they provide to perform work for VA. Contract personnel who previously received a favorable adjudication as a result of a Government background investigation or screening may be exempt from this contract requirement provided that they can provide documentation to support the previous adjudication. Proof of previous adjudication must be submitted by the Contractor to the VA Contracting Officer. Proof of previous adjudication is subject to verification. Some positions maybe subject to periodic re-investigation/screening. 9. Information security: Security certification and accreditation requirements do not apply. Security Accreditation Package is not required. All VA policies shall be followed and the contractor shall not come into contact with VA sensitive information. Item # Technical Safety Services Qty 1 Testing of BioSafety Cabinet Type (A,B2,B3) 100 2 Testing of BioSafety Cabinet Type (B1) 10 3 Testing of Laminar Flow Clean Bench 6 4 Testing of IN-Line Hepa 4 5 Testing of Animal waste change units 12 6 Testing Class 1 single pass 2 7 Decontaminate Biosafety cabinet 10 8 Test class III glove box 4 9 Particle count glovebox 4 10 Stein Bldg testing of biosafety cabinet type (A, B2, B3) 4 11 Stein Bldg testing of biosafety cabinet type (B1) 10 12 Stein Bldg Decontaminate Biosafety cabinet 10 13 Testing of Biosafety cabinet type (A, B2, B3) Stein Bldg 8 14 Testing Biosafety Cabinet Type (B1) Stein Bldg 2 15 Testing of Laminar Flow clean bench, Stein Bldg 2 16 Decontaminate Biosafety cabinet, Stein Bldg, 2nd floor 2 17 Paraformaldehyde decontamination of biosafety cabinets 26 18 Certification of Biosafety cabinet for South Wing remodel 26 19 Annual re-commissioning of the Biosafety level 3, (BSL3) 1
