65--Olympus BX46TF Microscope with Pathology Accessories

Page 11 of 11 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C26118Q9445 Posted Date: 8/7/18 Original Response Date: 8/9/18 Current Response Date: 8/9/18 Product or Service Code: 6515 Set Aside: N/A NAICS Code: 333314 Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 (effective 24 Jan 2018). The associated North American Industrial Classification System (NAICS) code for this procurement is 333314 with a small business size standard of 500employees. The VA Palo Alto Health Care System, 3801 Miranda Ave., Palo Alto, California, seeks to obtain an Olympus BX46TF Microscope with the pathology-appropriate accessories listed below. All interested companies shall provide quote for the following: Supplies Item Part No. Qty Description N2709800 BX46TF 1 BX46F MICROSCOPE FRAME W/5-POS NOSPC N1480200 1-U2B921 1 PLAPON2XPLAN APO 2X OBJECTIVE NA 0.08 WD 6.2MM N1478300 1-U2B522 1 UPLFLN4X U PLAN FLUORITE 4X OBJECTIVE NA 0.13 WD 17MM N2249200 1-U2B524 1 UPLFLN10X2 U PLAN FLUORITE 10X OBJECTIVENA 0.3 WD 10MM N1478500 1-U2B525 1 UPLFLN20X U PLAN FLUORITE 20X OBJECTIVE NA 0.5 WD 2.1MM N1478600 1-U2B527 1 UPLFLN40X U PLAN FLUORITE 40X OBJECTIVE NA 0.75 WD 0.51MM N1507700 1-U2B531 1 UPLFLN60X U PLAN FLUORITE 60X OBJ NA0.9 WD 0.2MM W/CC N5684600 U-DO106 1 U-DO3-6; DUAL OBSRV UNIT FRONT TO BACK USERS W/LED POINTER N4257600 2-U1007 2 WHN10X-1-7 10X EYEPIECE FOR BX IX HI EYEPNT RETSHELF FN:22 N4257700 2-U100H6 2 WHN10X-H-1-7;10X EYEPIECE FOC.BX IX HI EPNT RET SHELF FN:22 N2166700 3-U141EC 1 U-TTBI-1-2;TILT/TELESCOPE OBS TUBE INVERTED 0-25DEG.ECOGLASS 6761300 3-U137 1 U-TBI-3-CLI TILTING BINOCULAR OBS TUBE 5-35 DEG REVERSE 6301000 4-U132 1 U-SVRC RIGHT HAND MECHANICAL STAGE FOR BX45 5455900 4-U146 1 U-HLST-4 LEFT RELEASE SINGLE SLIDE HOLDER THICK N5672100 5-UL3152 1 U-LHLEDC-1-2 TRANSMITTED WHITE LED FOR BX43 BX46 BX63 AB876800 AB876800 1 CLAMPING SCREW FOR BX50F MT-010 OMT-010 1 MT-010 LOGO CLOTH DUSTCOVER 11X25X26" ANTI-STATIC BX IX N4237600 U-R356 1 U-D6RES 6-POSITION BX NOSEPIECE CODED DIC SLOT 1460500 UYCP-11 2 UYCP-11 US STYLE 3-PRONG POWER CORD LBX-D6RE OLPI-LBXD6RE 1 LBX-D6RE Adapter to mount U-D6RE(S) & U-D7RE(S) nosepieces to BX40 or BX45 with slider slot U-IT134EC U-IT134EC 1 U-TRU-1-2 SIDE CAMERA PORT INTERMEDIATE TUBE ECO GLASS N5667800 U-V163C28 1 U-TV0.63XC-1-8 Camera Adapter 0.63X Lens C-Mount Thread Parfocality Adjustment N5669200 7-DP27-CU12 1 DP27-CU-1-2 5MP COLOR CAMERA 2.7M USB 3.0 CABLE N5184000 CS-EN-V1 1 CS-EN-V1 CELLSENS ENTRY - VERSION 1 3812700 U-P115 1 U-ANT ANALYZER FOR TRANSMITTED LIGHT FITS IN NOSEPI SLIDER 6351100 U-P500 1 1 BX45-PO POLARIZER FOR BX45 FILTER SLOT Salient Characteristics: VAPAHCS laboratory requires an Olympus BX46F brand microscope to fit within the existing laboratory system. The Olympus BX46F microscope parts are interchangeable with existing microscopes, increasing operational efficiency. Essential/significant physical, functional, or performance characteristics: Compatibility Compatible with Olympus object lens: ITEM P/N Description N1478300 1-U2B522 UPLFLN4X;U PLAN FLUORITE 4X OBJECTIVE,NA 0.13, WD 17MM N N2249200 1-U2B524 UPLFLN10X2;U PLAN FLUORITE 10X OBJECTIVE;NA 0.3, WD 10MM N N1478500 1-U2B525 UPLFLN20X; U PLAN FLUORITE 20X OBJECTIVE, NA 0.5,WD 2.1MM N N1478600 1-U2B527 UPLFLN40X;U PLAN FLUORITE 40X OBJECTIVE,NA 0.75,WD 0.51MM N N1507700 1-U2B531 UPLFLN60X; U PLAN FLUORITE 60X OBJ, NA0.9, WD 0.2MM, W/CC N Dimensions: Microscope Frame: 27.4 (W) x 362 (D) x 548 (H) mm Resolution: Microscope Camera: Resolution = 2448 x 1920 pixels Pixel Size: 3.45 x 3.45 micrometers Binning: 2x2 A/D Converter: 12 bits Exposure times: 50 microseconds 8 s Live Frame Rates: 15 fps at 2448 x 1920 pixels 30 fps at 1224 x 960 pixels 22 fps at 1920 x 1080 pixels Data transfer: USB3.0 Delivery shall be provided no later than 90 days after receipt of order/award of contract and delivery terms are to be FOB destination. The contractor shall deliver all line item(s) to VAPAHCS, VAMC Palo Alto 3801 Miranda Ave, Palo Alto, CA 94304. Award shall be made to the offeror whose quotation offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price. - The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017) Offerors must complete annual representations and certifications on-line at http://sam.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011) 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.211-73 Brand Name or Equal (JAN 2008) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.246-70 Guarantee (fill in is manufacturers standard warranty) (JAN 2008) VAAR 852.246-71 Inspection (JAN 2008) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 14(i), 22, 25, 26, 27, 28, 30, 33(i), 42. 46, 49 and 56 are considered checked and apply. The following clauses and provisions applies to this acquisition: FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS. 1) Vendors shall provide a quote in two (2) separate volumes: (a) Volume 1: Completed Price-Cost Schedule (found on pages 9-11 of this document) accompanied by vendor quote. (b) Volume 2: Technical If a vendor is providing a quote with potential equal products, the vendor is required to submit sufficient supporting documentation IAW VAAR 852.211-73, FAR 52.211-6 and 52.214-21. The supporting documentation shall demonstrate how each potential equal product is equivalent to the endoscopy kits listed with all the required components. The quote must also include an index that identifies the location of the information submitted that meets the corresponding kits and components. Vendors who are providing a quote with potential equal products, and fail to provide sufficient supporting documentation, descriptive literature, and an index will not be considered for award. NOTE: Vendor s providing a quote for the exact match brand name products listed in the Price-Cost Schedule are not required to submit Volume 2 as those products have already been determined technically acceptable. 2) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. - (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-2, EVALUATION COMMERCIAL ITEMS (OCT 2014) (a) The Government will award an order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The vendor s quote must contain all the required salient characteristics for the designated items. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required salient characteristics for the designated items. The technical ratings are defined as follows: Acceptable: Quote clearly contains all the required salient characteristics for the designated items and line item descriptions of the solicitation. Unacceptable: Quote does not clearly meet the salient characteristics and line item descriptions of the solicitation. 2. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts. Award will be made on a Lowest-Priced, Technically Acceptable basis. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All quotations shall be emailed to contact@example.gov . This is an open-market combined synopsis/solicitation for the Olympus microscope and accessories as defined herein. - The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than August 9, 2018 4:00 pm Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, contact@example.gov before August 9, 2018, 4:00 pm Pacific Time. Point of Contact Angela Xavier Contract Specialist, Phone: +1 (555) 000-0000, contact@example.gov DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: VA261-18-AP-9651 Contracting Activity: Department of Veterans Affairs, VISN 21, VAPAHCS PR number 640-18-3-163-0084 Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Brand-name only requirement for Olympus BX46F microscope cytology package. The estimated value of the proposed action is $XX,XXX.XX. The requirement is for one Olympus microscope BX46F, with a pathology-appropriate accessories package for use at VAPAHCS. This pathology configuration is necessary to examine tissue samples for signs of disease. VAPAHCS requires the following items: Item Part No. Qty Description N2709800 BX46TF 1 BX46F MICROSCOPE FRAME W/5-POS NOSPC N1480200 1-U2B921 1 PLAPON2XPLAN APO 2X OBJECTIVE NA 0.08 WD 6.2MM N1478300 1-U2B522 1 UPLFLN4X U PLAN FLUORITE 4X OBJECTIVE NA 0.13 WD 17MM N2249200 1-U2B524 1 UPLFLN10X2 U PLAN FLUORITE 10X OBJECTIVENA 0.3 WD 10MM N1478500 1-U2B525 1 UPLFLN20X U PLAN FLUORITE 20X OBJECTIVE NA 0.5 WD 2.1MM N1478600 1-U2B527 1 UPLFLN40X U PLAN FLUORITE 40X OBJECTIVE NA 0.75 WD 0.51MM N1507700 1-U2B531 1 UPLFLN60X U PLAN FLUORITE 60X OBJ NA0.9 WD 0.2MM W/CC N5684600 U-DO106 1 U-DO3-6; DUAL OBSRV UNIT FRONT TO BACK USERS W/LED POINTER N4257600 2-U1007 2 WHN10X-1-7 10X EYEPIECE FOR BX IX HI EYEPNT RETSHELF FN:22 N4257700 2-U100H6 2 WHN10X-H-1-7;10X EYEPIECE FOC.BX IX HI EPNT RET SHELF FN:22 N2166700 3-U141EC 1 U-TTBI-1-2;TILT/TELESCOPE OBS TUBE INVERTED 0-25DEG.ECOGLASS 6761300 3-U137 1 U-TBI-3-CLI TILTING BINOCULAR OBS TUBE 5-35 DEG REVERSE 6301000 4-U132 1 U-SVRC RIGHT HAND MECHANICAL STAGE FOR BX45 5455900 4-U146 1 U-HLST-4 LEFT RELEASE SINGLE SLIDE HOLDER THICK N5672100 5-UL3152 1 U-LHLEDC-1-2 TRANSMITTED WHITE LED FOR BX43 BX46 BX63 AB876800 AB876800 1 CLAMPING SCREW FOR BX50F MT-010 OMT-010 1 MT-010 LOGO CLOTH DUSTCOVER 11X25X26" ANTI-STATIC BX IX N4237600 U-R356 1 U-D6RES 6-POSITION BX NOSEPIECE CODED DIC SLOT 1460500 UYCP-11 2 UYCP-11 US STYLE 3-PRONG POWER CORD LBX-D6RE OLPI-LBXD6RE 1 LBX-D6RE Adapter to mount U-D6RE(S) & U-D7RE(S) nosepieces to BX40 or BX45 with slider slot U-IT134EC U-IT134EC 1 U-TRU-1-2 SIDE CAMERA PORT INTERMEDIATE TUBE ECO GLASS N5667800 U-V163C28 1 U-TV0.63XC-1-8 Camera Adapter 0.63X Lens C-Mount Thread Parfocality Adjustment N5669200 7-DP27-CU12 1 DP27-CU-1-2 5MP COLOR CAMERA 2.7M USB 3.0 CABLE N5184000 CS-EN-V1 1 CS-EN-V1 CELLSENS ENTRY - VERSION 1 3812700 U-P115 1 U-ANT ANALYZER FOR TRANSMITTED LIGHT FITS IN NOSEPI SLIDER 6351100 U-P500 1 1 BX45-PO POLARIZER FOR BX45 FILTER SLOT Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: VAPAHCS laboratory requires an Olympus brand microscope to fit within the existing laboratory system. The Olympus BX46F microscope parts are interchangeable with existing microscopes, increasing operational efficiency. Description of market research conducted and results or statement why it was not conducted: Market research consisted of searches of the VA NAC medical surgical database, Google searches, searches of GSA Advantage, and communication with the manufacturer. Market research identified two potential sources that could meet this requirement: the manufacturer Olympus and their sole-authorized distributor Alliant. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ BX46F;MICROSCOPE FRAME,W/5-POS NOSPC LOCAL STOCK NUMBER: BX46TF 0002 1.00 EA __________________ __________________ PLAPON2X;PLAN APO 2X OBJECTIVE,NA 0.08,WD 6.2MM LOCAL STOCK NUMBER: 1-U2B921 0003 1.00 EA __________________ __________________ UPLFLN4X;U PLAN FLUORITE 4X OBJECTIVE,NA 0.13, WD 17MM LOCAL STOCK NUMBER: 1-U2B522 0004 1.00 EA __________________ __________________ UPLFLN10X2;U PLAN FLUORITE 10X OBJECTIVE;NA 0.3, WD 10MM LOCAL STOCK NUMBER: 1-U2B524 0005 1.00 EA __________________ __________________ UPLFLN20X; U PLAN FLUORITE 20X OBJECTIVE, NA 0.5,WD 2.1MM LOCAL STOCK NUMBER: 1-U2B525 0006 1.00 EA __________________ __________________ UPLFLN40X;U PLAN FLUORITE 40X OBJECTIVE,NA 0.75,WD 0.51MM LOCAL STOCK NUMBER: 1-U2B527 0007 1.00 EA __________________ __________________ UPLFLN60X; U PLAN FLUORITE 60X OBJ, NA0.9, WD 0.2MM, W/CC LOCAL STOCK NUMBER: 1-U2B531 0008 1.00 EA __________________ __________________ U-DO3-6; DUAL OBSRV UNIT, FRONT TO BACK USERS W/LED POINTER LOCAL STOCK NUMBER: U-DO106 0009 2.00 EA __________________ __________________ WHN10X-1-7;10X EYEPIECE FOR BX,IX HI EYEPNT,RETSHELF,FN:22 LOCAL STOCK NUMBER: 2-U1007 0010 2.00 EA __________________ __________________ WHN10X-H-1-7;10X EYEPIECE,FOC.BX,IX HI EPNT,RET SHELF,FN:22 LOCAL STOCK NUMBER: 2-U100H6 0011 1.00 EA __________________ __________________ U-TTBI-1-2;TILT/TELESCOPE OBS TUBE,INVERTED,0-25DEG.ECOGLASS LOCAL STOCK NUMBER: 3-U141EC 0012 1.00 EA __________________ __________________ U-TBI-3-CLI; TILTING BINOCULAR OBS TUBE,5-35 DEG ,REVERSE LOCAL STOCK NUMBER: 3-U137 0013 1.00 EA __________________ __________________ U-SVRC; RIGHT HAND MECHANICAL STAGE FOR BX45 LOCAL STOCK NUMBER: 4-U132 0014 1.00 EA __________________ __________________ U-HLST-4, LEFT RELEASE SINGLE SLIDE HOLDER, THICK LOCAL STOCK NUMBER: 4-U146 0015 1.00 EA __________________ __________________ U-LHLEDC-1-2; TRANSMITTED WHITE LED FOR BX43, BX46, BX63 LOCAL STOCK NUMBER: 5-UL3152 0016 1.00 EA __________________ __________________ CLAMPING SCREW FOR BX50F LOCAL STOCK NUMBER: AB876800 0017 1.00 EA __________________ __________________ MT-010;LOGO CLOTH DUSTCOVER 11X25X26", ANTI-STATIC BX, IX LOCAL STOCK NUMBER: OMT-010 0018 1.00 EA __________________ __________________ U-D6RES;6-POSITION BX NOSEPIECE, CODED, DIC SLOT LOCAL STOCK NUMBER: U-R356 0019 2.00 EA __________________ __________________ UYCP-11; US STYLE 3-PRONG POWER CORD LOCAL STOCK NUMBER: UYCP-11 0020 1.00 EA __________________ __________________ LBX-D6RE; Adapter to mount U-D6RE(S) & U-D7RE(S) nosepieces to BX40 or BX45 with slider slot LOCAL STOCK NUMBER: OLPI-LBXD6RE 0021 1.00 EA __________________ __________________ U-TRU-1-2;SIDE CAMERA PORT INTERMEDIATE TUBE,ECO GLASS LOCAL STOCK NUMBER: U-IT134EC 0022 1.00 EA __________________ __________________ U-TV0.63XC-1-8; Camera Adapter, 0.63X Lens, C-Mount Thread, Parfocality Adjustment LOCAL STOCK NUMBER: U-V163C28 0023 1.00 EA __________________ __________________ DP27-CU-1-2; 5MP COLOR CAMERA, 2.7M USB 3.0 CABLE LOCAL STOCK NUMBER: 7-DP27-CU12 0024 1.00 EA __________________ __________________ CS-EN-V1; CELLSENS ENTRY - VERSION 1 LOCAL STOCK NUMBER: CS-EN-V1 0025 1.00 EA __________________ __________________ U-ANT;ANALYZER FOR TRANSMITTED LIGHT, FITS IN NOSEPI SLIDER LOCAL STOCK NUMBER: U-P115 0026 1.00 EA __________________ __________________ BX45-PO;POLARIZER FOR BX45 FILTER SLOT LOCAL STOCK NUMBER: U-P500 GRAND TOTAL __________________ DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE ALL SHIP TO: VA Medical Center 3801 Miranda Ave Bldg 50 Palo Alto, CA 94304 USA ALL within 90 days ARO