The Dorn VA Medical Center intends to issue/award a Delivery/Task Order against existing Blanket Purchase Agreement (BPA) VA247-17-A-0004 to Polymedico Cancer Diagnostics, LLC. located at 510 Furnace Dock Road, Cortlandt Manor, NY 10567 to provide necessary lab test kits for both in-patients and out-patients serviced by medical centers located in VISN 7. The resulting task/delivery order will include a base year and four (4) additional option years for a total of five (5) contract years. The incumbent contractor, Polymedco, has proprietary rights for the analyzers (OC-AutoMocro 80 ® and OC-Sensor Diana ® and the reagents used for the processing of patients results for early detection of colorectal cancer. The analyzers are currently in place throughout the medical facilities in VISN 7. Only Polymedco s analyzers and all reagents can be used with the analyzers which are currently leased to the Government at no cost. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals or a solicitation for offers. However, parties interested in responding to this notice shall submit technical data, including cost, sufficient to determine capability in providing the same product to Joseph M. Locke, Contract Specialist at
contact@example.gov. Phone number:
+1 (555) 000-0000, Ext: 7814 by August 11, 2017 no later than 2pm EST. All capability statements received by the closing date of this notification of this synopsis will be considered by the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This acquisition is being conducted under FAR Part 12 commercial procedures. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North American Industry Classification System (NAICS) 339113- Surgical appliance and supplies manufacturing. This is for informational purposes only and not to be considered as a commitment by the Government. Any information submitted to this notice of intent is voluntary. STATEMENT OF WORK Occult Blood Analyzer and Supplies REQUIREMENT: Contractor shall provide supplies as listed in Attachment A and orders shall be shipped no later than 24 hours after receipt of request and arrive with 5-7 business days. The Contractor is required to provide a confirmation number for each order delivered to the warehouse located at the WJB Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209. BACKGROUND The Wm. Jennings Bryan Dorn VA Medical Center is a 216-authorized bed facility (203 operating as of January 2011), which includes primary care, specialty care, mental health, acute medical, surgical, psychiatric, physical medicine and rehabilitation, neurology, oncology, dentistry, geriatrics and extended care. Healthcare was provided to over 68,150 unique Veterans during fiscal year 2010. There were 771,412 (not unique) outpatient visits and a total of 5,891 in-patients treated in fiscal year 2010. Community Based Outpatient Clinics are located in Anderson, Greenville, Florence, Orangeburg, Spartanburg, Sumter, and Rock Hill, SC. REQUIREMENT OVERVIEW & PERFORMANCE: The government has a requirement for an IDIQ contract for commercial off the shelf (COTS) custom packs listed in Attachment A, the quantities listed is an estimated and may be more or less depending on patient volume. This requirement is being requested for one base year and four one year option periods. Base Year: October 1, 2017 September 30, 2018 1st Option Year: October 1, 2018 September 30, 2019 2nd Option Year: October 1, 2019 September 30, 2020 3rd Option Year: October 1, 2020 September 30, 2021 4th Option Year: October 1, 2021 September 30, 2022 PLACE OF PERFORMANCE: William Jennings Bryan Dorn VA Medical Center (Dorn VAMC) 6439 Garners Ferry Road Columbia, SC 29209 DAYS AND HOURS OF OPERATION: Monday- Friday, 8:00 a.m. to 4:00 p.m. excluding Federal holidays. SPECIAL REQUIRMENTS: The custom packs need to be configured as outline in attachment A with the quantities and items identified. The vendor must be able a to meet the desired quantities and description of each item that is outlined in Attachment B with base +4 option years included. Authorized IMS staff will contact the contractor 72 hours in advance and request delivery of required supplies. IMS personnel will provide sales rep or vendor with the established purchase order number and verify items received. IMS staff with contact warehouse staff to process receiving report for items received and decrement VA share drive. All Inventory Management Service personnel are authorized to place orders as needed via telephone or email: Alfonso Barker
+1 (555) 000-0000 x 7366
contact@example.gov DORN VAMC POINT OF CONTACT: Contracting Officer s Technical Representative (COR): Name: Shirley Mattice-Allen Title: Purchasing Agent, IMS Department: IMS Telephone:
+1 (555) 000-0000 x7241 FAX:
+1 (555) 000-0000 Email:
contact@example.gov The Contractor is required to provide a confirmation number for each order. DELIVERY REQUIREMENTS: Orders shall be shipped no later than 24 hours after receipt of request and arrive within 5-7 business days. \ DESIGNATION OF CONTRACTING OFFICER S REPRESENTATIVE: A VA Medical Center representative of the Contracting Officer shall be designated to represent the Contracting Officer in furnishing technical guidance and advice regarding the work being performed under this task order. The foregoing is to be construed as authorization to interpret or furnish advice or information to the Contractor relative to the financial or legal aspects of the task order. Enforcement of these segments is vested and is the sole responsibility of the WJB Dorn Contracting Officer. MONITORING: Contracting Officer s Representative (COR) will designate appropriate VAMC personnel to monitor Contractor employee(s) work hours/services through one or a combination of the following mechanisms: Departments being served will monitor Contractor employee(s) work hours through time and attendance logs similar to VAMC staff positions, to ensure that services called for in the contract have been received by the WJB Dorn VAMC, Columbia, SC. The COR will be responsible for verifying contract compliance. Any incidents of Contractor non-compliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer. Any changes referencing authorized staff as stated above will be communicated to the contracting specialist/officer and the contractor in writing throughout the life of the contract as submitted by the COR. Contracting Officer approval must be obtained in writing prior to substitution, addition, or deletion of any item. Prior to approval, the contractor must submit a sample for evaluation of all items for which substitution is requested. The sample will be subject to the same terms and conditions as provided in paragraphs 8 and 9 below. INVOICES: Payment will be made upon receipt of a properly prepared detailed invoice. Submit invoice to VA FSC, P.O. Box 14991, Austin, TX 78714. A properly prepared invoice shall contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due TERMINATION FOR CONVENIENCE: Subject to a 14 day advance notice, the Government reserves the right to terminate this contract for convenience if the need for this service changes or is no longer required. INITIATOR RESPONSIBILITY: Once the order has been placed with the company, the initiator is responsible for notifying the PA and COTR via email, within 1 hour with the following information: Purchase Order Number Date Order Placed Delivery Date Product Number(s) Quantity Unit of Purchase Cost Total Dollar Amount Confirmation Number
