65--Sonic Cleaner for Robotic Equipment

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is requested, and a written solicitation will not be issued. This solicitation is a Request for Quote (RFQ), and the Government contemplates award of a firm-fixed price contract resulting from this solicitation. Quoters should thoroughly review the Price Cost Schedule of Supplies and Services and Statement of Work (SOW) and be familiar with the requirements of the solicitation prior to submitting a quote in order to be fully aware of the scope of supplies and services required. Failure to do so will not relieve the successful quoter from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government. The Government shall not reimburse any cost not incorporated into the quoter s price, except as otherwise set forth herein. The delivery date will be thirty (30) days following the effective date of award. Respond to the requirements of this RFQ by including a completed copy of the attached Price Cost Schedule of Supplies and Services, by including a completed copy of the attached FAR 52.212-3 Offeror Representations and Certifications Commercial Items (NOV 2017), by including a copy of an authorized distributor letter (if not an original equipment manufacturer [OEM]), and by including any supplemental materials describing and/or depicting the salient physical, functional, or performance characteristics of quoted items with quotes. Authorized distributor letters are not required from those that are OEMs of items quoted. Also, vendors shall include local stock numbers with quotes. Quotes, authorized distributor letters, FAR 52.212-3 Offeror Representations and Certifications Commercial Items (NOV 2017), and any supplemental materials should be emailed to contact@example.gov. Please ensure that the subject line of all emails includes 36C26118Q0176. Quotes are due by 1 p.m. Eastern Standard Time (EST) on August 10, 2018. Technical inquiries may be emailed to contact@example.gov. Technical inquiries will be accepted through 1 p.m. EST on August 7, 2018. Please include 36C26118Q0176 in the subject line of inquiries. Telephone requests for information or questions will NOT be accepted. No hard copies of this RFQ will be provided. CLAUSES, PROVISIONS, AND ADDITIONAL INSTRUCTIONS 1. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96. 2. FAR 52.212-1 Instructions to Offerors-Commercial Items (JAN 2017) and FAR 52.212-4 Contract Terms and Conditions Commercial Items (JAN 2017) apply to this acquisition and no addenda are attached. 3. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items (NOV 2017) applies to this acquisition. The clause is attached to this solicitation. 4. Other applicable FAR and VAAR clauses and provisions are attached to this solicitation. 5. The procurement of these commercial supplies and/or services is in accordance with FAR part 12 Commercial Items, FAR part 13 Simplified Acquisition Procedures, and the VAAR, as supplemented with additional information in this notice. 6. BASIS FOR AWARD: Subject to the provisions contained herein, award shall be made to the quoter deemed responsible in accordance with the FAR and who conforms to the solicitation requirements; and whose quote, judged by an overall assessment of the quoter s qualifications specified in this solicitation, meets the technically acceptable standard for the non-price factors and provides the lowest evaluated price. To meet the technically acceptable standard, quotes must meet the requirements of the specific mandatory deliverables, tasks, and salient characteristics, and the quoter must be the OEM or an authorized distributor or the quote will be rejected as nonresponsive. All quoted items shall be new, and shall not be used, refurbished, recycled, or in any other form, including substitutions. If items quoted are not all new, the quote will be rejected as nonresponsive. Delivery shall be F.o.b. destination. Quotes submitted on a basis that is other than F.o.b. destination will be rejected as nonresponsive. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote) after its receipt, unless a written notice of withdrawal is received before award. Quoters are encouraged to include supplemental materials that depict and/or describe items quoted. Examples of materials that may be submitted include, but are not limited to, a description of salient physical, functional, or performance characteristics; diagrams, cuts, brochures, illustrations, or drawings. Supplemental materials as used in this solicitation, means information furnished by the quoter, such as cuts, illustrations, drawings, brochures, or other such materials that shows a product s characteristics or construction or explains its operation. The term includes only that information required to evaluate the acceptability of a product, and excludes other information for operating or maintaining the product. If the descriptive literature fails to show that the items quoted conform to the requirements of this solicitation, the Government will reject the quote. The Government is not responsible for locating or securing any information that is not included with a quote. Gray Market Items: (a) Gray market items are OEM s goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. - (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to - replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.