6515--Cath Lab Lights & Booms | EDA: 09/30/2024 | Current MS: FORCE | Status: 8/18 - Working on MR and working with OGC & program to determine if this is a Bona Fide Need, pgd; 7/31/24 - Assigned to Phillip in FORCE & eCMS, pgd; Moved

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought/RFI/RFI only. The purpose of this Sources Sought/RFI/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339113 (size standard of 800 Employees). Responses to this Sources Sought/RFI/RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought/RFI, a solicitation announcement may be published. Responses to this Sources Sought/RFI synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 5 Martinsburg Network Contracting Office, is seeking sources who can possibly provide OR Booms & Lights that at a minimum meet the brand name and/or can possibly provide an equal product for Cath Lab renovation at the Washington DC VA Medical Center Brandname Information: Manufacturer & Part Number: Skytron F320 Series Boom Equal to Product: Anesthesia Boom with Display Arm At a minimum, the Anesthesia boom shall include: 2 vacuum outlets and hoses 2 oxygen outlets and hoses 1 medical gas outlet and hose 1 nitrous oxide outlet and hose 1 WAGD/AGSS outlet and hose At least 6 hospital grade power receptacles, 20 amp, 125 volt At least 6 data/telephone ports Manufacturer & Part Number: Skytron F420 Series Boom Equal to Product: Surgical Light and X-ray Shield At a minimum, the boom shall include: 1 Aurora Four Surgical Light 24 light head diameter 1 X-ray shield 61x76 cm Manufacturer & Part Number: Skytron F310 Series Boom Equal to Product: Large Display At a minimum, the boom shall include: Mounting plates and equipment to support Philips monitors Manufacturer & Part Number: Skytron F110 Series Boom Equal to Product: Utility Boom At a minimum, the boom shall include: At least 4 hospital grade power receptacles, 20 amp, 125 volt Manufacturer & Part Number: Skytron F320 Series Boom Equal to Product: Large Display, Surgical Light and X-ray Shield Boom At a minimum, the boom shall include: 1 Mounting plates and equipment to support Philips monitors 1 Aurora Four Surgical Light 24 light head diameter 1 X-ray shield 61x76 cm Each mount/articulating arm to include: Active assist positioning system or equivalent to eliminate drifting. Rotational soft stop 360-degree arm rotation Modular design allowing changing of components without removing the entire structure. Minimum arm length of 9 7 Extensive cable throughout Customizable to accommodate clinical needs. Surgical lights are to be LED capable of both fixed and variable focus. include reflector features to minimize shadows. include focus control from the center handle include selectable color temperature of 4100K and 4500K. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified in this RFI? (3) Are you the manufacturer, authorized distributor, and/or can you provide equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in FAR 19.505? Specifically, what percentage of the work will be performed by your company versus subcontractors? (7) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items (8) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? (9) Please indicate whether your product conforms to the requirements of the Buy American Act? (10) Please complete FAR 52.225-2 below. (11) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (12) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract. (13) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (14) Please submit your capabilities statement illustrating your organization s ability to meet the described salient characteristics or equal to items for planning purposes; show clear, compelling and convincing evidence that all equal to items" meet all the salient characteristics. (15) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (16) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to contact@example.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, August 30, 2024 by 4:00 PM EST. All responses to this Sources Sought/RFI will be used for planning purposes only. If a solicitation is issued as a result of the information provided from this RFI, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement. Responses to this Sources Sought/RFI notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. STATEMENT OF WORK (SOW) Contract Title. DC VAMC - Cath Lab Lights and Booms Background. The purpose of this requirement is to procure ceiling mounted lights and booms for the cath lab. The lights and booms allow for quick access to utility services (medical gases, electrical outlets) and essential equipment (monitors) by hosting equipment on articulating arms. The articulating arms allows the clinicians to easily manipulate the equipment, utilities, and lights as they are needed for each case. The ceiling mounted booms also reduce clutter and eliminate potential tripping hazards by routing necessary cabling through the ceiling. Scope of Work. The procurement shall include all parts, materials, labor, software/licenses, resources, and training required to implement and utilize the equipment/system to their fullest capacity. All items must be covered by manufacturer s warranty and procured through a manufacturer-approved distribution channel. Distributers and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request. Specifications. Required Features 5 different mounting configurations (A-E) of lights and booms as described below: Mount A Anesthesia Boom with Display Arm Brand Name or equivalent to: Skytron F320 Series Boom At a minimum, the Anesthesia boom shall include: 2 vacuum outlets and hoses 2 oxygen outlets and hoses 1 medical gas outlet and hose 1 nitrous oxide outlet and hose 1 WAGD/AGSS outlet and hose At least 6 hospital grade power receptacles, 20 amp, 125 volt At least 6 data/telephone ports Mount B Surgical Light and X-ray Shield Brand Name or equivalent: Skytron F420 Series Boom At a minimum, the boom shall include: 1 Aurora Four Surgical Light 24 light head diameter 1 X-ray shield 61x76 cm Mount C Large Display Brand Name or equivalent: Skytron F310 Series Boom At a minimum, the boom shall include: Mounting plates and equipment to support Philips monitors Mount D Utility Boom Brand Name or equivalent: Skytron F110 Series Boom At a minimum, the boom shall include: At least 4 hospital grade power receptacles, 20 amp, 125 volt Mount E Large Display, Surgical Light and X-ray Shield Boom Brand Name or equivalent: Skytron F320 Series Boom At a minimum, the boom shall include: 1 Mounting plates and equipment to support Philips monitors 1 Aurora Four Surgical Light 24 light head diameter 1 X-ray shield 61x76 cm Each mount/articulating arm to include: Active assist positioning system or equivalent to eliminate drifting. Rotational soft stop 360-degree arm rotation Modular design allowing changing of components without removing the entire structure. Minimum arm length of 9 7 Extensive cable throughout Customizable to accommodate clinical needs. Surgical lights are to be LED capable of both fixed and variable focus. include reflector features to minimize shadows. include focus control from the center handle include selectable color temperature of 4100K and 4500K. Specific Tasks. 5.1 Delivery. Equipment specific drawings to be provided within 5 business days from contract award. Equipment delivery to be coordinated with VA to align with construction of the cath lab. Estimate timeframe for delivery is December 2025. Contractor shall verify delivery date and time with the on-site POC at least 3 business days prior to scheduled delivery. 5.2 On Site Procedures. COVID-19 Screening: All persons entering the facility shall be subject to screening for COVID-19 per the current CDC (Center for Disease Control) guidelines. Mask Requirement: All contractors shall wear masks while indoors. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials. Time spent on site shall be for a period sufficient to complete the work set forth in the statement of work. On site visits shall be scheduled in advance with the designated on-site POC. Contractor shall check in and out with Biomedical Engineering prior to visiting the worksite for each day of work. The VA campus is non-smoking. Contractor personnel are required to comply with this policy. Parking: it is the responsibility of the Contractor to park in the appropriate designated parking areas. Contractor personnel s tool bags are subject to inspection. 5.3 Installation/Implementation. Installation/Implementation will be completed by personnel certified and knowledgeable with the designated equipment/system. Installation shall be completed within the period of performance. Contractor shall be responsible for any Personal Protection Equipment (PPE) required when performing work on site. Contractor shall submit all removable media to be used on a VA system to Biomedical Engineering for scanning with anti-virus software prior to use. In the case turn-in, exchange, repair, or replacement of equipment containing hard drives used by the VA, the hard drives shall be removed from the equipment and remain in possession of the VA (this includes loaned or rented equipment). The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer. 5.4 Training. Contractor shall be responsible for providing training to clinical staff/users. Training is to be scheduled in advance with the designated on-site POC. Education shall be provided prior to and/or at time of installation. Education professional shall be certified to provide instruction on the designated equipment/system. Education curriculum must include: operations and set-up, user maintenance, safety, and user troubleshooting tips. 5.5 Inspection and Acceptance. Contractor shall conduct a joint inspection with the on-site POC upon completion of installation. In the event deficiencies are identified, the contractor shall provide the date when the identified deficiencies will be addressed if not addressed on the date of installation. The Contractor shall conduct a joint inspection with the on-site POC after addressing all deficiencies. All deficiencies identified in the joint inspections shall be corrected by the Contractor prior to Government acceptance of the item. Any disputes shall be resolved by the Contracting Officer. 5.6 Deliverables. The Contractor shall provide the below documentation for the proposed equipment to contact@example.gov within 10 business days of work completion: Service report. Warranty information. Electronic copy of the Operators Manual. Electronic copies of the complete technical service manuals, including troubleshooting guides, necessary diagnostic software and equipment information, schematic diagrams, and parts lists. Period of Performance. Equipment specific drawings to be provided within 5 business days from contract award. Equipment delivery to be coordinated with VA to align with construction of the cath lab. Estimate timeframe for delivery is December 2025. 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022) (a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component. (2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (4) The terms commercially available off-the-shelf (COTS) item, critical component, domestic end product, end product, and foreign end product are defined in the clause of this solicitation entitled Buy American Supplies. (b) Foreign End Products: Line item No. Country of origin Exceeds 55% domestic content (yes/no) [List as necessary] (c) Domestic end products containing a critical component: Line item No. [List as necessary] (d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.