6515--Industry Day

Page 3 of 38 This Request for Information (RFI) is issued solely for Industry Day Announcement and does not constitute a Request for Proposal (RFP). This notice does not commit the U.S. Government to contract for Customized Power Wheelchair. Furthermore, the U.S. Government is not seeking proposals at this time and will not accept unsolicited proposals in response to this special notice. All information received in response to this RFI, that is marked as proprietary, will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Submittals will not be returned to the responder. An Industry Day has been scheduled for January 23-25, 2024, at the Veterans Health Administration (VHA) Orlando, Florida. The exact address will be provided after receipt of all participants. In order to prevent duplication of product presentations, this event is limited to manufactures or their designated distributor. Registration for this Industry Day is required. Please send the following information to the Contract Specialist, Shamaar Bowlby, contact@example.gov and the Contracting Officer, Susan Dela Cruz, contact@example.gov by December 12, 2024, 3:00 pm MT. Company Name and Contact Information Customized Power Wheelchair Models Company Business Size for NAICS Code 339113 Manufacturer or Distributor. (If Distributor, provide the manufacturer) Current General Supply Administration (GSA) or Federal Supply Schedule Contract (FSS) (information should be for Group 3 and 4 only) Each company will be given a time slot to present the customized power wheelchair models to the Government team. This must comply with the Minimum Technical Requirements (MTR) for Group 3 and 4 customized power wheelchairs build which is below in this RFI. They must comply with the U.S. Food and Drug Administration (FDA), Healthcare Common Procedure Coding System (HCPCS), and RESNA Wheelchair Standards. Additional event details (agenda, presentation times, specific venue information, etc.) will be sent directly to all companies who register for this Industry Day. The VA appreciates industry s collaboration and is looking forward to a meaningful and very productive session. If you have any questions regarding the meeting, please contact the Contract Specialist, Shamaar Bowlby, at contact@example.gov, and the Contracting Officer, Susan Dela Cruz, at contact@example.gov. Page 1 of Page 38 of 38 Page 1 of Customized Power Wheelchair Minimum Technical Requirements A. Minimum Performance Criteria and Requirements Base Maximum Length -48 inches Base Maximum Width -36 inches Minimum Obstacle Height Climb at least 60mm Minimum Top Speed - 4.5 miles per hour Minimum Range - 12 miles Dynamic Stability Incline - 7.5 (1:10) degrees Drive Wheel Suspension- Yes Fatigue Test on Level with Slats (Double Drum) - 200,000 cycles Drop Test 6,666 cycles B. Drive Wheel, Power, and Weight Options Front Drive Wheel Single Power Standard Weight Capacity (less than 300 lbs.) Heavy Duty Weight Capacity (301- 450 lbs.) Very Heavy-Duty Capacity (450 600 lbs.) Extra Heavy-Duty Capacity (601 lbs. and up) Multiple Power Standard Weight Capacity (less than 300 lbs.) Heavy Duty Weight Capacity (301- 450 lbs.) Very Heavy-Duty Capacity (450 600 lbs.) Extra Heavy-Duty Capacity (601 lbs. and up) Mid Wheel Drive Single Power Standard Weight Capacity (less than 300 lbs.) Heavy Duty Weight Capacity (301- 450 lbs.) Very Heavy-Duty Capacity (450 600 lbs.) Extra Heavy-Duty Capacity (601 lbs. and up) Multiple Power Standard Weight Capacity (less than 300 lbs.) Heavy Duty Weight Capacity (301- 450 lbs.) Very Heavy-Duty Capacity (450 600 lbs.) Extra Heavy-Duty Capacity (601 lbs. and up) Rear Wheel Drive Single Power Standard Weight Capacity (less than 300 lbs.) Heavy Duty Weight Capacity (301- 450 lbs.) Very Heavy-Duty Capacity (450 600 lbs.) Extra Heavy-Duty Capacity (601 lbs. and up) Multiple Power Standard Weight Capacity (less than 300 lbs.) Heavy Duty Weight Capacity (301- 450 lbs.) Very Heavy-Duty Capacity (450 600 lbs.) Extra Heavy-Duty Capacity (601 lbs. and up) C. The following are required: Power Wheelchair assigned group- Group 3 or Group 4 Device Weight Provide total weight of device as determined by the objective laboratory test report in the standard configuration. Specify what the device weight includes. Base and/ or Trim Color Provide a variety (minimum of 2) of base and trim color options at no cost. D. ACCESSORIES/ATTACHMENTS: The accessories/attachments listed below are examples unless otherwise specified. Mandatory items are clearly marked. Accessories/attachments are based on the needs of the patient. ALL Accessories/attachments MUST be approved for use with/on the chair for which they are being submitted. Tires Pneumatic with flat free insert (Mandatory) Others may be provided as optional items (Optional) Wheels (Mandatory) Must have a disengage feature (free wheel or neutral option) that will allow wheelchair to be pushed manually. This feature must be easily visible and easily operated. Battery and Charger Deep Cycle Gel Battery or current industry standard Must verify that all submitted batteries will be marked whether they are or are not air travel compatible (Mandatory) Charger must be provided and compatible for all batteries proposed (Mandatory) List other types of batteries (with applicable charger available) as optional items Lights and Reflectors (Optional Based on Clinical Need) Standard light package (Optional) LED light package (Optional) Reflectors (Optional) Others may be provided as optional items (Optional) Optional Items for Base/Chair Chair will support mounting of hardware for ECU, AAC, etc. (Optional) Ventilator Tray (Optional) Battery tray for ventilator (Optional) Oxygen holder for ventilator (Optional) USB port (Optional) Wheelchair Cover (Optional) Others may be provided as optional items (Optional) Seat/Back Support System Must provide a rehabilitation seat/back support option with adjustable angle and adjustable height (Mandatory) Other types of seat/back support systems available as optional items (Optional) Seat Functions The following functions are mandatory options: Power Seat recline Power Seat Tilt Power Seat Elevation Power elevating leg rest Other types of seat functions may be provided as optional items (Optional) Seat Width and Depth and Seat to Floor Heights Seat dimension ranges should be available by selection or configuration; all options must be specified Seat to floor heights should be available by selection or configuration; all options must be specified Leg Rests The following leg rests are mandatory options. Standard Elevating Other types of leg rests may be provided as optional items (Optional) Note: manual swing away, removable, articulating, length adjustable (examples) Leg/Foot Support and Padding List all types of leg and foot supports and padding options available (Optional) Foot Plate Must provide at least 2 adult sizes of foot plates (Mandatory) Center mount single foot plate (Optional) List all types of foot plate options available (Optional) Heel Loops List all heel loop options provided (Optional) Arm Support Must provide at least 2 arm support options (Mandatory) List all types of arm support options available (Optional) Arm Width and Length Must list all widths and lengths provided (Mandatory) Arm Support Padding List arm support padding types available (Optional) Electronics Must list expandable and non-expandable options available (Mandatory) Expandable electronics must support integration of ECU, AAC, EAC and other supplemental technology Headrest All available headrests must be removable (Mandatory) List headrest options (with sizes) available Mounting/Attachment Systems Must provide a mounting system for oxygen (Mandatory) Mounting for Ventilator (Mandatory) Mounting attachments for self-care items. See below (Mandatory) Others may be provided as optional items Removable Surfaces (Optional) List removable surface options available Self-Care Hydration Kit (Mandatory Option) Mirror (Mandatory Option) Cell phone holder (Mandatory Option) Cup holder (Mandatory Option) Backpack (medical equipment and supplies) capable of mounting to chair (Mandatory Option) Personal item storage bag capable of mounting to chair (Mandatory Option) List self-care options available Military Branch Patches/Decals (Optional) Provide Military branch (all branches) patches and decals at no additional cost. Safety and Positioning Equipment (Belt, Supports and Guides) Must provide a lap belt (Mandatory) Hip and Thigh supports (Mandatory options) Trunk Supports (Mandatory options) Leg Supports (Mandatory options) Others may be provided as optional items Warranty and Support Must provide at least Commercial Warranty terms (Mandatory) Provide details on warranty Technology/Connectivity (Optional) - All remote monitoring technology will need to be approved through the VA Privacy and Security. List connectivity/monitoring options available with wheelchair (examples): Provide real time feedback on wheelchair status Battery capability Distance traveled Fault code data Seat actuator function Seat/positioning data Data collection - Provide information on the data/features that the vendor collects which the VA provider could access electronically User features - Provide information on features the user could access Specify degree of involvement the company will have in using the data monitoring, reporting, research etc. Any remote monitoring will need to comply with all HIPPA requirements. Any remote monitoring will comply with applicable VA Information Security requirements.