6515--INTENT TO SOLE SOURCE EXACTRAC CAMERA UPGRAGE FOR LINAC CHANGE to VARIANTRUEBEAM

INTENT TO SOLE SOURCE The Department of Veterans Affairs intends to negotiate a sole source, Firm-Fixed-Price commercial item procurement with Brainlab, Inc., 5 Westbrook Corporate Center Suite 1000, Westchester, IL 60154. This procurement is in accordance with 41 U.S.C. 3304(a)(1), as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements. This procurement is to perform an Upgrade to the Exactrac Camera Package for the LINAC change to VARIANTTRUEBEAM at the Richmond VA Medical Center, 1201 Broad Rock Blvd., Richmond, VA 23249. The NAICS code for this requirement is 339113 and the business size standard of 750 employees. 49375-60 EXACTRAC CAMERA UPGRADE PACKAGE FOR LINAC CHANGE TO VARIANTRUEBEAM 43411 EXACTRAC FRAMELESS SRS ATTACHMENT FOR 3RD PARTY COUCH TOP EXACTRAC POSITIONING ARRAY HOLDER FOR IGRT COUCH TOP EXACTRAC WORKSTATION UPGRADE HARDWARE FOR VERSION 6.2.3 OR 6.5.3 82020-08 INSTALLATION EXACTRAC 81993-01 SERVICE VISIT ON-SITE (1 DAY - REGULAR) 46130-12 EXACTRAC INTERLOCK ADAPTER FOR VARIAN TRUEBEAM 49594 EXACTRAC HOLDER FOR POSITIONING ARRAY 49526-18 EXACTRAC X-RAY STATOR CABLE 18 M 49807-18 EXACTRAC PE CABLE FOR X-RAY TUBE 18 M 49525-18 EXACTRAC X-RAY HIGH VOLTAGE CABLE UL 18 M (2 PCS) 49113-02 EXACTRAC SOFTWARE UPGRADE AUTOPOSITIONING FOR TRUEBEAM PERFECT PITCH This is not a request for bids, quotes, or proposals. This is a NOTICE OF INTENT announcement only. Any responsible source capable of meeting the requirement may submit a capability statement to the contracting office no later than July 25, 2022, at 12:00 Noon EST. Responses to this notice should be emailed to Ronnie Gregory at contact@example.gov. Telephone responses will not be accepted. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Information received will be used solely to determine whether to conduct a competitive procurement. All information shall be furnished at no cost or obligation to the Government. A determination not to compete the proposed requirement based on the responses to this notice is solely within the discretion of the Government. DEPARTMENT OF VETERANS AFFAIRS Justification for Brand Name Only Single Source Awards IAW FAR 13.106-1 Acquisition Plan Action ID: 36C246-22-AP-XXXX Contracting Activity: Department of Veterans Affairs, VISN 06, Richmond VA Medical Center 1201 Broad Rock Blvd. Richmond VA, 23249. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Brainlab Exactrac system is used for high-precision radiation treatment to lesions such as brain tumors, spinal tumors, and other well-defined lesions of the body. It uses a combination of infrared cameras with reflective markers and dual stereoscopic x-ray imaging to locate and monitor the patient s position during radiation treatment. This purchase provides the upgrades and labor needed to move our existing Exactrac system from its current location (a linear accelerator being decommissioned) to our new TrueBeam linear accelerator. Estimated Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This project requires the vendor to move existing systems between two radiation vaults and replace parts that are unique to the interface between the Exactrac system and the specific linear accelerator it is being used in conjunction with. Brainlab, as the manufacturer of the Exactrac system, is the only vendor capable of supplying the necessary parts and performing the de-installation / reinstallation of the equipment, and verifying its proper operation. Only Brainlab supplies the parts required for the Exactrac system. Alternative vendors would require a total replacement resulting in 10x the costs. Only Brainlab personnel are properly trained to be able to remove the existing parts of the Exactrac system from their current location and install them in the new location (renovated radiation vault and new linear accelerator installation). Description of market research conducted and results or statement why it was not conducted: Querying the Government-wide database (VIP, NAC, FPDS, &World Wide Web) of contracts and other procurement instruments revealed the OEM Brainlab. I contacted Brainlab who told me that they are the sole proprietary of this equipment and the only company that can perform preventive maintenance, do replacement parts, and upgrades to their system. They also sent a proprietary letter to back up their statement.