6515--Thyroid Uptake System

Combined Synopsis/Solicitation Notice
Combined Synopsis/Solicitation Notice
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DESCRIPTION
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This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This is a Request for Quote (RFQ), and the solicitation number is 36C26026Q0979. The Government anticipates awarding a firm-fixed price service order from this solicitation. This solicitation is 100% set aside for Small Business. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 and the PSC is 6515. The Department of Veterans Affairs, Veterans Healthcare Administration, Regional Procurement Office West, Network Contracting Office 20, on behalf of the Portland VA Medical Center, is seeking the following. Any reference to manufacturer nomenclature/ part numbers are for reference only. This requirement is for Thyroid Uptake Systems per the Salient Characteristics listed and Statement of Work below:
Pricing Table Description/Part Number* Qty Unit Price Thyroid Uptake System with 1 Well 1 EA
CAP DICOM Interface 1 EA
Neck Phantom for Thyroid Uptake System 1 EA
On-site training and installation 1 JB
Basic Technical Support 1 YR

TOTAL
MINIMUM SALIENT CHARACTERISTICS Thyroid Uptake Measurement System 1. General System Functionality Must be a comprehensive nuclear medicine measurement system capable of performing thyroid uptake measurements, wipe tests, bioassay measurements, and automated quality assurance functions. Must include a software-driven workflow that supports predefined protocols and customizable measurement sequences. 2. User Interface & Computer Requirements Must utilize a color touch screen user interface with a large-format display (minimum 20 inches for visibility during procedures). Must operate on the current, widely supported Windows OS platform. Must support generation of reports containing graphics, isotope spectra, and archived data, with ability to save or print reports in PDF format. 3. Detector & Measurement Specifications Thyroid Uptake Detector Must utilize a NaI(Tl) scintillation detector capable of precise uptake measurements. (Spec: 2 inch diameter NaI(Tl).) Must include a collimator meeting recognized nuclear medicine performance standards (e.g., ANSI or IAEA). Must include a physical measurement/alignment mechanism to ensure consistent detector to thyroid distance. Multichannel Analyzer (MCA) Must include an MCA with a minimum of 1024 channels. Must provide automated and manual calibration capabilities. Must support user defined and preset ROIs, live time, real time, and total count presets. Must support accurate count rate linearity ( 2% deviation up to at least 150,000 cps). Optional Well Counter Must support well counting for capsule/liquid dose formats utilizing a NaI(Tl) well detector. (Spec: 2 inch diameter NaI(Tl).) Must provide shielding sufficient for radiation safety and measurement accuracy (minimum 1 inch lead shielding). 4. Quality Assurance Capabilities Must provide fully automated QA tests including energy calibration, zero adjust, gain adjust, detector efficiency, resolution, chi square, constancy, and minimum detectable activity (MDA). Must include both automated and manual calibration options. 5. Thyroid Uptake Measurement Requirements Must support capsule and liquid dose formats. Must allow predose and pre count measurement. Must include multiple predefined thyroid uptake protocols and allow custom protocol creation. 6. Wipe Test & Bioassay Capabilities Must support multi group wipe test setup and isotope identification with spectral display. Must flag wipe test results exceeding trigger levels. Must support bioassay monitoring for common isotopes (e.g., I 123, I 125, I 131). Must allow user defined action levels and produce individual and summary reports. 7. Connectivity / System Integration Requirements Must provide optional or integrated DICOM capability that can retrieve patient data and upload reports to hospital information systems. 8. Physical / Form Factor Requirements Must include a mobile, ergonomic stand with adjustable height and articulating detector arm capable of wide range motion (vertical travel and rotation). Must include secure storage for neck phantom and quality control sources. Must include cable management to maintain safe, clinical grade setup. Must include hospital-grade power configuration with isolation transformer. 9. Reporting & Data Archival Requirements Must allow reporting that includes full spectrum graphics and thyroid uptake time vs value graphs. Must permit archiving of measurement data and export in standard formats. 10. Delivery Schedule: All items to be delivered and installed after receipt of purchase order but not earlier than two weeks, but not later than 90 days after contract is awarded. Basic technical support shall be available for a period of one (1) calendar year from the date of installation.

The full text of RFO FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul http://www.va.gov/oal/library/vaar/index.asp
The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products (SEP 2023) (DEVIATION OCT 2025) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representations (JAN 2017) 52.204-7 System for Award Management (NOV 2024) (DEVIATION NOV 2025) 52.214-21 Descriptive Literature (APR 2002) 52.219-1 Small Business Program Representations (FEB 2024) (DEVIATION NOV 2025) 52.225-18 Place of Manufacture (AUG 2018) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)(DEVIATION SEP 2025) 52.252-1 Provisions Incorporated by Reference (FEB 1998) 852.215-72 Notice of Intent to Re-solicit (OCT 2019) System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. SUBMISSION INSTRUCTIONS a) Submissions of Offer: Offerors are required to submit their offer in response to this solicitation specifically tailored to the unique requirements of providing and supporting the thyroid uptake system in accordance with the Salient Characteristics. Please submit the quote to Krystal.Weeks@va.gov and NCO20SupplyTeam2@va.gov by the time and date indicated on the face page of the solicitation document. Include the solicitation number in the Subject line. Any attachments must be readable using Microsoft Office or Adobe PDF. The size of the email is limited to 5 megabytes (MB), but multiple emails are allowable. Quotes must be submitted electronically and will not be accepted through fax or postal mail. b) Products/service capability description: Offerors shall provide confirmation from the OEM proposed that your company is an authorized provider for said OEM for parts and installation. c) Training: Offers must demonstrate that personnel have the training necessary to provide installation/training. d) Pricing: Complete the Pricing Table submitting a firm-fixed-price quote to include all costs associated with providing the requested items, installation, and training. This should encompass labor, materials, travel, equipment, and any applicable fees. e) Required Submissions: Offers not providing the following may not be considered for award: 1. Manufacturer signed Authorization, dated within one (1) year of the date of the posting of this solicitation, from the proposed OEM to distribute OEM parts and provide support services for said parts. The letter must address both. 2. Sufficient evidence to show that the items offered meet the salient physical, functional, and performance characteristics specified in this solicitation, and that all requirements of the Statement of Work can be met. Conclusory statements will not meet this requirement. 3. Completed Pricing Table 4. Completed Buy American Certificate Note: It is essential that all offerors follow these instructions in order to be considered for this award. Submit offers to Krystal.Weeks@va.gov and NCO20SupplyTeam2@va.gov via email referencing the solicitation number in the subject line. (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Offeror shall be an OEM authorized dealer for the items the offeror proposes to provide, with an authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) Any award made as a result of this solicitation will be made on an All or Nothing Basis. (d) Offerors are warned against contacting any VA personnel other than the Contracting Officer prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations. (e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. (f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. (End of Addendum to 52.212-1) FAR 52.212-2, Evaluation-Commercial Items : The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Offeror must be a manufacturer authorized provider for all parts and installation. A letter signed by the manufacturer, dated within one (1) year of the date of the posting of this solicitation, stating such must be included with any response to this solicitation. Offerors not providing this letter will be considered non-responsive to the requirements of the solicitation and not be evaluated for price. 2. Offerors must provide evidence that the items offered meet the salient physical, functional, technical, and performance characteristics specified in this solicitation. Offerors must also provide evidence of having the technical capability to perform any incidental services. - Each item must be identified by manufacturer and make or model number, if any, and country of origin. - Clearly describe if any item is to be altered or modified by the offeror to make it conform to solicitation requirements. - Items will be evaluated based on the information furnished by the offeror. The Contracting Officer is not responsible for locating or obtaining any information not included in the offer. Offerors not providing sufficient information will be considered non-responsive to the requirements of the solicitation and will not be evaluated for price. 1. Price The price will be evaluated based on the total of all contract line items. A price will be determined reasonable if, in its nature or amount, it does not exceed what would be incurred by a reasonably prudent person.
*Adherence to the salient physical, functional, technical, and performance characteristics requirements in compliance with the Statement of Work is more important than price. (a) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses must be registered/certified with the U.S Small Business Administration at Veteran Small Business Certification Veteran Small Business Certification (sba.gov). The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products (NOV 2023) (DEVIATION OCT 2025) ADDENDUM to FAR 52.212-4 The following clauses are included as a part of the addendum: https://www.acquisition.gov/far-overhaul (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)
52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) 52.204-13 System for Award Management Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (NOV 2015) (DEVIATION NOV 2025) 52.219-7 Notice of Total Small Business Set-Aside (JAN 2025) (DEVIATION NOV 2025) 52.219-28 Postaward Small Business Program Representation (JAN 2025) (DEVIATION NOV 2025) 52.222-3 Convict Labor (JUN 2003) (DEVIATION NOV 2025) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2025) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025) 52.222-50 Combatting Trafficking in Persons (NOV 2021) (DEVIATION NOV 2025) 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) 52.223-23 Sustainable Products (MAY 2024) (DEVIATION NOV 2025) 52.225-1 Buy American-Supplies (OCT 2022) (DEVIATION NOV 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3 Protest after Award (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (DEVIATION NOV 2025) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION OCT 2025) 52.252-2 Clauses Incorporated by Reference (FEB 1998)
VAAR Clauses: 852.203-70 Commercial Advertising (MAY 2018) 852.204-70 Personal Identity Verification of Contractor Personnel (MAR 2026)(DEVIATION NOV 2025) 852.204-72 Personnel Vetting and Credentialing (MARCH 2026) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.211-72 Technical Industry Standards (NOV 2018) 852.212-71 Gray Market and Counterfeit Items (FEB 2023) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) 852.246-71 Rejected Goods (OCT 2018) 852.247-71 Delivery Location (OCT 2018) 852.247-73 Packing for Domestic Shipment (OCT 2018) (End of Addendum to FAR 52.212-4) The Government intends to make award without discussions. For information regarding the solicitation, please contact Krystal Weeks at Krystal.Weeks@va.gov and NCO20SupplyTeam2@va.gov
52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (a) Definitions. As used in this clause Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources. (b) In connection with the performance of work under this contract, the Contractor agrees as follows: (1) The Contractor will not engage in any racially discriminatory DEI activities; (2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause; (3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts; (4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and (5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause. (6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4). (c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States. (End of clause) 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022) (a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component. (2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies." (b) Foreign End Products: Line Item No. Country of origin Exceeds 55% domestic content (yes/no)




b)[List as necessary] (c) Domestic end products containing a critical component: Line Item No. ___ [List as necessary] (d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. (End of provision)