6515--Ultrasound Cleaner RFI

Responses must be received no later than Wednesday, April 10, 2024, at 10:00AM EST. THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339113. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide Ultrasonic Cleaner for the Martinsburg VAMC. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ Ultrasonic cleaner, 2460UC, 120V, 60Hz LOCAL STOCK NUMBER: KS2460UCOOOA 0002 1.00 EA __________________ __________________ Install sonic cleaner and remove existing sonic cleaner LOCAL STOCK NUMBER: ZSUS6607-IR-2460UW 0003 1.00 EA __________________ __________________ Weekend/afterhours (per piece) LOCAL STOCK NUMBER: ZSUSINSTAL-WKD-XHR GRAND TOTAL __________________ Statement of Work Getinge Ultrasonic 2460 MWV VAMC Martinsburg, WV PURPOSE: The overall purpose of this requirement is to procure a replacement Ultrasonic for Sterile Processing Service. The Martinsburg VA Medical Center is seeking to procure a ultrasonic that can fit in its current SPS Department space foot print and be compatible with its current utilities. These are extremely important factors to reduce the amount of time it takes to install and remove equipment to prevent surgical case cancellations or delay. The current ultrasonic is at the end of its useful life and is beyond economical repair. Replacing with the same unit will allow MWV VAMC to utilize the same consumables, reduce training times, reduce installation time, and be consistent with current departmental policy and procedure. This unit can be added to the existing maintenance agreement with Getinge. SCOPE: The contractor shall deliver and install the system with all specified salient characteristics. Only new equipment will be accepted. The contractor shall provide shipping, transport, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope. The contractor shall deliver the system to the Martinsburg VA Medical Center. The assembly and validation of the system must be performed by a vendor service trained representative. The contractor is responsible for identifying any missing parts or components not included in the order for the ultrasonic to be successfully installed and validated to their full potential. The contractor shall include accessories and consumables that have been detailed on the provided quotes. The contractor will remove and dispose of the existing ultrasonic, Getinge Model 2460. SALIENT CHARACTERISTICS: Please note, all items listed below must be technically equivalent to or exceed the Getinge Model 2460 Ultrasonic. Emphasis is on size and utilities. One (1) Model 2460 Ultrasonic (KS2460UCOOOA) Manufacturer: Getinge Model: 2460 Device must be constructed of stainless steel. Device must be able to be cleaned and disinfected with hospital grade disinfectants. Devices must have foot pedal operation for opening and closing Devices must have integrated detergent dosing system Devices must have programmable detergent dosing system Device must work with current utilities i.e. electric, plumbing, drains, air. Devices must raise and lower instrument trays Devices must meet the 33 1/2 L x 27 ½ W x 41 H Devices must be 220 1-ph 50-60hz, 6.2 full load amps Devices must have an overflow protection to prevent the basin from continuously filling. Devices must include manual and motorized position locking capabilities. Devices must be able to support instrument trays of at least 35 pounds. Devices must be compatible with current consumables Accessories IMPLEMENTATION AND INSTALLATION Installation and validation shall be included in the procurement cost and shall include but not limited to: Assembly of devices and validation. All materials required to assemble the ultrasonic shall be provided by the contractor. The contractor will deliver the following quantities of ultrasonic and accessories to the addresses below: Martinsburg VA Medical Center, 510 Butler Ave. Martinsburg WV 25405 (1) Getinge 2460 Ultrasonic TRAINING The contractor shall provide onsite training for all MWV VAMC staff that requires training. DELIVERY The contractor shall deliver necessary equipment to the Martinsburg facility as required in the quantities specified above. The contractor must give MWV VAMC staff 3 weeks notice of shipment and delivery of the ultrasonic and accessories. The contractor shall deliver equipment and all items required for installation only when the site is ready for installation to proceed. The contractor shall coordinate all deliveries, installation, and parking arrangements with the COR. Delivered materials will arrive in manufacturer s original sealed containers with the associated purchase order number listed on the outside of the box. The contractor shall conduct a joint inspection with the COR upon delivery of the equipment and shall provide the COR a list of missing or damaged items found upon inspection. The contractor shall remove all related shipping debris and packing from the MWV VAMC facilities. INSPECTION AND ACCEPTANCE The contractor shall conduct a joint inspection with the COR upon delivery equipment. The contractor shall provide the VA COR a list of missing and /or damaged items found upon inspection and have those items replaced at no cost to the Government. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer. DELIVERABLES Operation and Maintenance Manuals Deliver compilation of all manufacturers recommended maintenance schedules and operation materials packaged upon delivery. Manuals shall be made available in an electronic format. OPERATOR TRAINING Onsite education and training by a vendor service trained representative will be provided to MWV clinical staff, facilities and engineering staff, and the biomedical engineering staff. The scheduling of operator training shall be coordinated with the MWV clinical staff after delivery and installation. PROTECTION OF PROPERTY The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. SECURITY REQUIREMENTS The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff. The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement. The contractor must follow the Martinsburg VA Medical Center current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC). WARRANTY At a minimum the ultrasonic must include a 1-year warranty on all parts and labor at no cost to the Government. Additional years are highly recommended as added value to the government. The warranty shall begin upon completion of validation testing. Warranty shall include onsite repairs and over the phone support. Contractor shall provide routine maintenance service program during warranty period. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs. The warranty shall include all travel and shipping costs associated with any warranty repair. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc. (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you are a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items" meet all required salient characteristics. Responses to this notice shall be submitted via email to contact@example.gov. Telephone responses shall not be accepted. Responses must be received no later than Wednesday, April 10, 2024, at 10:00AM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.