6530--Computer On Wheels Carts with Power Supply

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Items VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06/10/20 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06. This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) and only qualified contractors may submit quotes. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 employees. The FSC/PSC is 6530. The VA Northern Indiana Health Care System is seeking to purchase Computer on Wheels Carts with Power Supplies for the Marion, Indiana campus. All interested companies shall provide quotations for the following Name Brand or Equal items: Supplies/Services: Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 FUS-H-19-5CAS-TB CompuCaddy Fusion Series 19" Hybrid Cart (Standard) with Tidal Blue Accents & 5" Casters 7 EA 0002 SPP-450-ACDC-66.6-CPC-C13 CompuCaddy Stealth Power Plus (LiFePO4 66.6-amp, 450 watt AC/DC power supply, coiled power cord w/ C13 end) 7 EA 0003 FUS-AOD-AGEL-TB CompuCaddy Fusion Series Add-On-Drawer with Armor Guard E-Lock & Tidal Blue Accent 7 EA 0004 KBL-LED CompuCaddy LED Keyboard Light for Powered Carts 7 EA 0005 FUS-FRT CompuCaddy Fusion Series Footrest / Support (includes Mounting Hardware - Bolts, Washers, Spacers) 7 EA 0006 MSF-001 CompuCaddy Desktop Mousing Surface 7 EA Salient Characteristics: The VA Northern Indiana Health care system has a need for Computers-on-Wheels (COW) Carts to use in the Dental Department in Marion, Indiana with the following specifications: Work surface height shall be adjustable Single monitor Highest work surface shall be no less than 46 inches Lowest work surface height shall be no greater than 35 inches Cart (with all factory installed accessories that increase footprint of cart) shall fit through 32-inch doorway Computer and keyboard space shall be independent from and not encumber workspace Cart shall be designed such that minor liquid spills (up to 150 ml) on the workspace shall be contained within the workspace (e.g. spilled liquids will not leak onto electronic equipment) Cart shall have at least 4 wheels Pneumatic each at least 5 inches in diameter At least two casters shall have locking mechanisms. Empty cart with power supply shall weigh no more than 130 pounds for a small cart and 230 pounds for a large cart Integrated wireless access USB adapter antenna shall be mounted in a manner that it cannot be used as a handle Push/pull force of empty cart on hard surface shall not exceed 11 lbs. Protruding edges and corners of cart shall be rounded or otherwise protected to prevent injury to staff or patients The cart shall have a protective bumper to prevent damage to the cart itself, or any objects the cart may come into contact with, while in use Equipment shall be constructed of durable materials that will withstand typical use for no less than 3 years (or warranty period, whichever is greater) All storage drawers and patient drawers shall be lockable Cart shall have apparatus to physically secure computer to the cart, ie cable/lock with combination lock Cart shall have an apparatus for housing the computer. Apparatus shall not require tools to access but shall be lockable with adequate ventilation for proper cooling of the computer. Cart shall have apparatus for housing computer securely w/ ventilation Apparatus for housing computer shall not require tools to access Apparatus for housing computer shall include adequate ventilation for proper cooling of computer External monitor, it shall have a VESA (Video Electronics Standards Association) compliant mount Computer monitor height shall be adjustable without tools Height of computer monitor shall be adjustable independently from work surface Cart shall have a keyboard tray that fits standard sized alphanumeric (Windows 104-key) keyboard with numeric keypad Cart shall have disinfectant ready housing or be coated with bacteriostatic material to reduce infection transmission All factory installed accessories shall be securely mounted Cart shall have power supply sufficient to power computer and all factory installed accessories All factory installed accessories requiring power must be compatible with power supply and connections Cart with power supply shall be compliant with applicable portions of United Laboratories (UL) standard 60601-1 cart must have a Battery - run time shall not be less than 8 hours on a full charge Power cord shall be no less than 6 feet Battery lifespan shall exceed 5,000 charge/discharge cycles Factory installed cabling shall be concealed from users (except around articulating parts where concealing them would create unnecessary friction points) Cart shall contain cable management system accessible to customer allowing customer to conceal aftermarket installed cabling Warranty coverage shall include on-site repairs Alternate system submission: Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished, or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested. Delivery shall be provided FOB Destination no later than 30 days after receipt of order (ARO). Place of Performance/Place of Delivery Address: 1700 E 38th St Marion, IN Postal Code: 46953-4568 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (Mar 2020), with the following added as addenda to Provision, Addendum to 52.212-1; 52.216-1, firm fixed price; 52.23233; 52.233-2; 852.233-70; 852.233-71; 852.252-70. FAR 52.212-2, Evaluation - Commercial Items (Oct 2014) - See technical requirements above, and evaluation factors below. FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Mar 2020) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018), with the following added as addenda to the clause, Addendum to 52.212-4; 52.203-17; 52.216-18; 52.216-22; 52.217-8; 52.217-9; 52.219-18; 852.203-70; 852.211-70; 852.232-72; 852.237-70 852.246-71; 52.212-4; FAR 52.252-2, 52.232-40; http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Mar 2020) The following subparagraphs of FAR 52.212-5 are applicable: FAR 52.212-5(b)(52.219-6 DEVIATION 2019-01, 52.219-28, 52.219-33, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33) All quoters shall submit the following: a quote for the listed items, and any support documentation and specifications deemed pertinent. Quote must be good for 90 calendar days after close of this Combined Synopsis Solicitation. All quotes shall be sent to the Network Contracting Office 10, at contact@example.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Lowest price technically acceptable. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 8PM EST on 8/20/2021 at contact@example.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Robert Sagris contact@example.gov