6530--Cubical Privacy Curtains with oval track and Installation

THIS REQUEST FOR INFORMATION (RFI) 36C26222Q0280 -IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a source sought/RFI for market research only. The purpose of this source sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339113 (size standard is 750 Employees). Responses to this source sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought, a solicitation announcement may be published. Responses to this source sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide Privacy Curtains with oval track that at a minimum meets the following salient characteristics in the Statement of Work for the VA San Diego Healthcare System: LINE ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 0001 Flat Sided Oval Wall Mount Kit EA 24 - 0002 Flat Sided Oval Wall Mount Kit- 90 Degree Bend EA 26 - 0003 Straight Flat Sided Oval Track - 72" EA 25 - 0004 Custom Cubicle Curtain EA 52 - 0005 Installation JB 1 TOTAL - Include shipping cost on the items price. Vendor Requirements: Period of Performance is February 14, 2021 to February 18, 2021. Vendor shall coordinate the delivery and installation with the VA POC. Vendor shall quote all items under this requirement. Vendor shall provide standard warranty on the product starting from the first day of delivery. STATEMENT OF WORK FOR BARRIER FREE PRIVACY CURTAIN SYSTEM / TEXTURED CURTAINS FOR THE VA LOMA LINDA HEALTHCARE SYSTEM OUTPATIENT WOMENS CLINIC Introduction The purpose of this statement of work (SOW) is to outline the tasks and responsibilities of the successful offeror in relation to providing one new barrier free track and privacy curtain track system and textured curtain- Lorton Group Patient Lift Privacy Systems (Non-Ceiling Mounted Privacy System) oval track or Equal to, compatible Easy-On Off textured cubical curtains or Equal to, to be used at our new VA Loma Linda Healthcare Systems Outpatient Women s Clinic. Background The VA Loma Linda Healthcare System currently is utilizing the Lorton Group Patient Lift Privacy Systems (Non-Ceiling Mounted Privacy System) oval track and Easy-On Off textured cubical curtains in exam rooms, which have been proven to be effective for barrier free around patient lift assist, resulting in overall better patient care for our veterans. The VA Loma Linda Healthcare System is activating a new Women s clinic and it now needs another system to treat patients there. Scope This procurement is to provide our Loma Linda Outpatient Women s Clinic with (26) configurations of Lorton Group Patient Lift Privacy Systems oval track with Easy-On Off textured cubical curtains in exam and procedure rooms. Field verification and installation are required on-site. General Requirements Vendor shall provide to VA Loma Linda Hospital, (26) configurations of Lorton Group Patient Lift Privacy Systems track with two sets (52) total of Easy-On Off textured cubical curtains at the new Loma Linda Women s clinic. Mandatory Tasks The vendor to coordinate with the VA point of contact (POC) for the delivery of items. Notification of expected shipment date shall be provided no later than (14) business days prior to shipment. The vendor shall verify quantity, configuration. Vendor to make a site visit to field verify upon award prior to product installation. The Vendor shall ship Lorton Group Patient Lift Privacy Systems oval track, Easy-On Off textured cubical curtains to the 10391 Corporate Dr., Redlands, CA 92374 The vendor shall also install to Loma Linda Women s clinic 10391 Corporate Dr., Redlands, CA 92374 Once product is received at the site, the vendor is to be responsible for any replacement punch items to be delivered within (10) business days to ensure product to be installed complete. Vendor shall provide all necessary materials, equipment, labor, supervision, and management to provide, deliver, and install items. The vendor s installers shall deliver the Lorton Group Patient Lift Privacy Systems oval track with Easy-On Off textured cubical curtains, assemble and install onsite. The vendor shall contact the VA POC to coordinate the punch walk for final inspection of product installation. Period of Performance/Acceptance The Period of Performance (PoP) is February 14, 2021 to February 18, 2021, this PoP includes delivering, assembling and installation of the equipment. Delivery Schedule Coordination with the VA POC is required for the delivery of items. Notification of expected shipment date shall be provided no later than (14) business days prior to shipment. The contractor shall provide a delivery schedule based on the procurement requirement (14) days after award of the contract. Schedule and Order Management The above delivery schedule is based upon the current construction schedule for this building where Lorton Group Patient Lift Privacy Systems oval tracks with Easy-On Off textured cubical curtains will be installed. The vendor shall not increase prices for a change in delivery date for up to 180 days due to construction delays. The awardee actual delivery date will be confirmed by VA POC upon award Post- award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Vendor shall follow FAR 52.212-4 (f) for Time Extension Requests. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, vendor shall contact the VA POC. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. There is no loading dock, however, there will have a designated alley area large enough for designated trucks to offload product. Vendor shall coordinate with the VA POC details of the designated area for the delivery / deliveries. Trucks shall be unloaded, moved from the alley, and then brought back to the alley if required to haul out any waste, tools, or excess materials. Vendor shall coordinate with the VA POC details of the designated area for the delivery/deliveries. Labeling of delivered items shall include the VA facilities contract number and VA purchase order and contract number for identification and reference upon receipt of product. Delivery Location LOCATION ADDRESS Loma Linda Women s Clinic 10391 Corporate Dr. Redlands, CA 92374 Product Description and Quantity Item # Description/Part Number Qty Unit 0001 Flat Sided Oval Wall Mount Kit (Patient Lift Privacy Systems) 24 EA 0002 Flat Sided Oval Wall Mount Kit- 90 Degree Bend (Patient Lift Privacy Systems) 26 EA 0003 Straight Flat Sided Oval Track - 72" (Patient Lift Privacy Systems) 25 EA 0004 Cubicle Curtain: 66"W to x69"H with 3.5" mesh. C-Hook Style. Fabric: Arc-Com/Shoreline-X/Seafoam 52 EA SALIENT CHARACTERISTICS Product Features for Lorton Group Patient Lift Privacy System Oval Track or Equal to, Easy On- Easy Off Cubical Curtains or Equal to. See Attachment A Salient Spec Sheets Lorton Group Privacy Curtain Oval Track with Easy-On Off textured cubical curtains Vendor Responsibilities The vendor shall be responsible for delivery of all the products listed in Section 11. The vendor shall be responsible for configuring and assembling (26) custom configurations of Lorton Group Patient Lift Privacy Systems oval track. The vendors shall provide installation for (26) custom configurations of Lorton Group Patient Lift Privacy Systems oval track, two sets of Easy-On Off textured cubical curtains (52 total). The vendor shall provide design services- verification of quantity, custom configurations, and field verification. The vendor shall not provide refurbished equipment. Job Site Cleanliness There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. Assembly, Installation and Final Acceptance The vendor is required to manage and coordinate delivery and acceptance at the Loma Linda Women s Clinic with the VA POC. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. The vendor shall protect all finished spaces and surfaces as required from delivery - damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery is the responsibility of the vendor. The vendor will be responsible for paying and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. During the entire duration of assembly and installation, the vendor will have a representative reachable via phone as the vendor s contact, and to serve as the interface between the vendor and VA POC. All instructions provided from the VA POC to the representative will be binding as if given to the vendor s main contact. The VA POC may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. Design Services The contractor will be required to provide basic design services and layout for curtain tracks being requested to included quantity per each specific item and room placement as part of the design submittal described in this contract. The VA POC will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See floor plans (KM CBOC FL01 and KM CBOC FL02) to use as reference of room locations and space layouts. The vendor shall provide a designer with a 2 year minimum experience with the specified product under this requirement. Meeting Requirements for the vendor: Vendor shall coordinate conference calls with the VA POC as required to review curtain track layouts, to share progress and to make necessary revisions. Meetings shall be documented by vendor, with meeting minutes provided to VA designated POC for review and concurrence. After award, a site visit to the VA Loma Linda Women s Clinic for field measurements is to be coordinated with the VA POC. All calls, meetings, and site visits will be during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time). Monday through Friday, and excluding Federal Holidays. During first meeting the vendor shall provide the VA POC with the PDF/CAD drawings showing layouts of awarded product. The vendor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to VA POC a remediation plan within 5 business days. Design Deliverable requirements: The vendor shall allow for three (3) revisions per line item included in design services including updating AutoCad Drawings and PDFs as request by the VA POC. The vendor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the VA POC. The product must not be placed into production without clearance from the VA POC. The vendor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing. The vendor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email. Product Inspection and Warranty The vendor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA POC in writing, preferably via email, immediately upon identification. The Vendor shall store damaged items in the location designated by the VA POC. The Vendor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the VA POC daily. Vendor shall coordinate with the VA POC for replacement of damaged, defective, or missing items. Vendor shall inspect to ensure that the curtain tracks are free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use. The warranty of an item is to start on the date of acceptance of the products/services by the VA POC. The Vendor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Vendor. Receiving Reports The VA Loma Linda POC will be responsible to provide all the vendors for the clinic activation with receiving reports. Vendor must ensure they follow up with the VA POC if they have any issues with the receiving reports. (Please contact VA Loma Linda Healthcare System s receiving department at +1 (555) 000-0000). EVALUATION CRITERIA Delivery order will be evaluated on: Past experience to include 1 healthcare project in the last two years, with contract number, dollar amount, demonstrating quality turnkey services from past projects in fabricating mesh and privacy curtains systems in similar sized hospital. Shop drawings. Warranty Information must be provided. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicates the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hub zone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all equal to items" meet all required salient characteristics. Responses to this notice shall be submitted via email to contact@example.gov. Telephone responses shall not be accepted. Responses must be received no later than Wednesday, 12 January 2022 at 11:00 AM Pacific Time. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C26222Q0280, Privacy Curtains with oval track.