6530--Standard Manual Wheelchairs Industry Day Announcement

Title of Event: Industry Day for Standard Manual Wheelchairs Audience: Manufacturers of Standard Manual Wheelchairs When: February 10 and 11, 2021 Where: Virtual The Veterans Health Administration s (VHA) Prosthetic Clinical Management Program (PCMP) has identified Standard Manual Wheelchairs as a uniform preferred product for continued potential consolidated contracting. The purpose of consolidated contracting is to obtain user uniformity and quality products at competitive prices Purpose of Industry Day: VA s current IDIQ contract for Standard Manual Wheelchairs will expire within the next 16 months. VA s purpose in hosting this Industry Day is to collaborate with manufacturers of Standard Manual Wheelchairs to define minimum technical requirements for the upcoming solicitation. The North American Industry Classification System Code (NAICS) for this requirement is 339113 (Surgical Appliance and Supplies Manufacturing). The VA is interested in the procurement of Standard Manual Wheelchairs and Accessories. The specifications of the Standard Manual Wheelchairs and Accessories are included in the document titled Minimum Technical Requirements (MTR) s below. If your company manufactures Standard Manual Wheelchairs and your products fit within the MTR s stated below and your company would like to participate in the Industry Day, please complete the attached Industry Day Request form included at the end of this notice and send to Lawrence Toperoff and Zachary Wilcox (contact information included below) by January 27, 2021 4:00 PM Eastern Time Zone. Due to COVID-19 limitations, this will be a virtual Industry Day and will only allow Original Equipment Manufacturers to make a presentation of their product. The VA is unable to accommodate the numerous authorized resellers for Standard Manual Wheelchairs. If a distributor/reseller is the sole source provider of a manufacturer s product and that manufacturer will not be attending the industry day, then a letter on the manufacturer s letterhead stating that relationship and signed by an officer of the company should be provided with your response for consideration. You will be allowed to make the presentation for that product on behave of the manufacturer. However, VA is interested in gathering information from the authorized resellers that might be interested in the solicitation once released. Response from industry will assist in the determination if this requirement will be set aside for small business. If your company would like to assist in the gathering of market research information please complete the attached MARKET RESEARCH INFORMATION/SOLICITATION NOTIFICATION form included with this notice and send to Lawrence Toperoff and Zachary Wilcox (contact information included below) by January 27, 2021 4:00 PM Eastern Time Zone. Points of Contact: Lawrence Toperoff Contract Specialist, Department of Veterans Affairs, Strategic Acquisition Center (Prosthetics) contact@example.gov Zachary Wilcox Contracting Officer, Department of Veterans Affairs Strategic Acquisition Center, (Prosthetics) +1 (555) 000-0000 contact@example.gov Minimum Technical Requirements (MTR): The standard manual wheelchairs must meet all the minimum technical requirements. The MTRs include U.S. Food and Drug Administration (FDA) Medical Equipment Clearance Documentation, Healthcare Common Procedure Coding System (HCPCS) and Rehabilitation Engineering Society of North America (RESNA) Reports. Feature Specification MTR 1 Seat Sizes (width x depth) with occupant mass (weight) capacity 16 x16 with 250 lbs occupant mass (weight) capacity. 18"X16" with 250 lbs occupant mass (weight) capacity. 20"x18" with 300 lbs occupant mass (weight) capacity. * * A separate RESNA test report is required for this model given the occupant mass capacity is different than the (2) other models. MTR 2 Frame Description Folding frame. Frame material is not designated. MTR 3 Arm support Fixed height, detachable, reversible, with desk length padded arm support. Solid panel to serve as clothing guard. MTR 4 Back Canes Integrated push handles with bend at superior aspect. The degree of bend is not specified. MTR 5 Backrest height Fixed height at 16.5 plus or minus (+/-) 1 (one inch). MTR 6 Seat and back support description Nylon seat and back support. Seat upholstery must include hook style Velcro sewn in place to secure a cushion. The location of the Velcro attachment is not specified. Opposing loop style Velcro must be included. MTR 7 Seat to floor height 19.5" plus or minus (+/-) 1/2" (one-half inch). MTR 8 Casters 8 maximum diameter, composite casters with solid tires. MTR 9 Rear wheels 24" composite wheels, solid treaded tires, aluminum push rim, threaded axles with wheels bolted in place. Wheelchairs with dual axle positions will not be excluded. For adjustable rear seat to floor height, front caster housing must maintain vertical alignment. MTR 10 Front Rigging Swing-away, detachable, adjustable length by push-button, with flip-up composite footplate with heel loop. The angle of the front rigging is not specified. MTR 11 Wheel locks Push to lock. MTR 12 Anti-tip devices Adjustable length, removable, mounted on both right and left sides of frame. If alternate rear seat heights are available, adjustability of anti-tip device must support compatibility with all seat heights. MTR 13 Overall weight of the wheelchair For 16"x16" and 18"x16" with 250 lbs occupant mass capacity, 36 lbs maximum device weight includes all components except front riggings. For 20"x18" with 300 lbs occupant mass capacity, the overall weight of the wheelchair is not specified. MTR 14 Warranty Minimum one-year warranty for parts and labor. Associated forms must accompany proposal. MTR 15 User Manual Consistent with requirements outlined as established standards in RESNA Volume I Section 15. MTR 16 Order Form A product order form must be provided that is consistent with requirements. Two versions of the same form shall be submitted; one with itemized pricing and one without pricing for technical evaluation. REQUIRED OPTIONS FOR ORDERING AS NEEDED WITH A CHAIR ORDER MTR 17 Elevating Leg Support Swing away, adjustable length, adjustable position calf pad, flip up composite footplate. Multiple elevation positions must be available. MTR 18 Wheel lock extensions Minimum 6 length and removable, with retention mechanism to secure the extension handle to the wheel lock. MTR 19 Oxygen tank holder Accommodates E-tank. Designed for efficient installation with both right and left orientation available without adverse impact on client safety (i.e. compromise of rearward chair stability or contact of tank with client). Must be compatible with cane/crutch holder and anti-tip devices. MTR 20 Cane/Crutch Holder Designed for efficient installation with both right and left orientation available. Must be compatible with both oxygen tank older and anti-tip devices installed. INDUSTRY DAY REQUEST Company Name: Point of Contact Information: Company Social-Economic Status: Company Business Size for NAICS Code 339113 - Surgical Appliance and Supplies Manufacturing: Product Listing (Please provide information on the different products that your company offers for Standard Manual Wheelchairs): MARKET RESEARCH INFORMATION/SOLICITATION NOTIFICATION Company Name: Point of Contact Information: Company Social-Economic Status: Company Business Size for NAICS Code 339113 Surgical Appliance and Supplies Manufacturing: Product Listing (Please provide information on the different products that your company offers for Standard Manual Wheelchairs and Accessories): Does your company have a Federal Supply Schedule Contract and if so, what is the contract number and the FSS Contracting Officer s point of contact information: Current Commercial Market Price: Please provide the commercial market price for each item that your company would offer that meets the MTR s. This information will be used for budgeting purposes and will not be shared.