66 -- Linear Accelerator with On Board Imaging Clinac iX Vault or Equivalent Equipment and Material

Request for Quotation Number 9T7NEAPS032Naval Health Research Center (NHRC), Special Programs Office (SPO) All Prospective Offerors: (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format specified by Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items allowed as authorized by FAR Subpart 13.5, Test Program for Certain Commercial Items as supplemented by the information included in this notice and following the procedures in FAR Subpart 13.3, Simplified Acquisition Methods. Quotations are being requested and this announcement constitutes the only synopsis and solicitation notice that will be issued and a written solicitation will not be issued. All Prospective Offerors are required to electronically submit their detailed price quotations in Adobe (.pdf) or MS Word (.doc) format directly to Mr. Kenton K. Raiford, Contracting Officer at contact@example.gov, no later than 3:00 p.m. Pacific Standard Time (PST) on Thursday, May 3, 2007. Electronic Media, Solicitation and Amendment Distribution: NCAT will conduct this acquisition using the FedBizOpps (www.fbo.gov). Federal Business Opportunities site is the single point of entry for U S Federal government procurement opportunities greater than $25,000.00 dollars. In order to further the Government policy of maximizing electronic commerce and making the acquisition process optimally cost effective, all future amendments and any other official communications, if any, from the agency regarding this solicitation will be distributed via www.fbo.gov. This medium will be used exclusively and will be the sole method used for distributing future amendments and other official communications thereto to the public. All inquiries must be submitted via email, and all questions and answers will be posted to the www.fbo.gov website as an amendment to this RFQ letter. Any questions relating to this solicitation must be submitted 3 days prior to solicitation closing (reply by) date. GSA IT Solutions Shop (ITSS) registration, also known as IT Solutions is required to participate in this acquisition. Offerors must verify complete business mailing address, contact name, phone number, fax number, remittance address, email address and available contracts within IT Solutions to ensure contract award availability. Any authorized teaming agreements must be approved within IT Solutions prior to contract award, go to http://web1.itss.gsa.gov for additional information. (II) This solicitation for commercial items is issued by the U.S. General Services Administration (GSA), Northern California Area Team (NCAT), Federal Technology Service (FTS) on behalf of NRHC SPO a Department of Defense agency, located in San Diego, California. (III) This solicitation is issued as a Request for Quotation (RFQ). The Government may transmit or post any common questions and answers regarding this solicitation to all interested parties. (IV) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-16, effective 22 Mar 2007. (V) See the FBO posting for the North American Industry Classification System (NAICS) code for this solicitation and this procurement is unrestricted. If required, Small Business size will be verified by Central Contractor Registration (CCR). (VI) Product Description and Required Quantities: Clinac iX 6/15MV Linear Accelerator with On Board Imaging. Accelerator must include the following accessories and/or additional material (or equivalent): High Energy Clinac iX, Clinac Operations and/or Clinac Support for High Energy Clinac, Applications Training (Clinac iX Operations), 2 Each, Dual Photon Energy 6/16 MV, Display of Photon Energy BJR11, Photon Dose Rate 600 MU/Min, 6 Electron Energies: Group 2, Electron Dose Rate 1000 MU/Min Maximum, Sixe of Electron Applicators 6cm x 6cm, Bidirectional Wedge 30 cm x 40 cm filed size, Energy of Special Electron Procedures 6MeV, Target-to-Try Distance 65.4cm, Scale Convention IEC601, Counterweight, Three Piece Breakdown, New Universal Baseframe with 52 inch fixed floor turntable, Exact couch, Millennium Mutileaf Collimator 120 Leaf, MLC Communication System with Shaper, Preparation for Removable mMLC, PortalVision, PortalVision Configuration Vision Network 6.5 or Higher, Laser Back pointer for PortalVision Arm, On-Board Imager, On Board Imaging Clinical Implementation Training, Applications Training for OBI, Cone Beam CT for On-Board Imager, Enhanced Dynamic Wedge, Remote Couch Motion, Auto Field Sequencing, Advanced Dynamic MLC< ECCI Interface to R&V System, 4D Intergrated Treatment Console gX, 4D ITC gX Configuration VARIS Vision Network 6.5 or Higher, Electron Arc Therapy TBI, TBE and HDTSE, Beam Isocenter (Fine) Accuracy, Respiratory Gating for Clinac, Configuration for Clinac, RPM Respiratory Gating, Remote Access (Smart Connect) Factory Data Set, Fine Photon Beam Matching to iX, EX or Trilogy, Fine Electron Beam Matching. All of the above referenced material is manufactured by Varian Medical Systems and full product descriptions are available to the public. The Government will consider all equivalent equipment and material. Provide detailed technical solutions with your offer and consider all aspects of this solicitation. Offerors are encouraged to contact the contracting officer for additional technical information or questions regarding submitting an or equal quotation in response to this solicitation. Notice to Offerors: This solicitation contains a Brand Name of Equal purchase description for one or more commercially available brand name products offered for sale to the public. The BOM lists the general or generic item description with a make/model number and the manufacturer or significant distributor. Any Salient (Key) Characteristics will be identified as such and you are encouraged to submit a quotation based on the identified items/material requested or you may submit equivalent items/material for award consideration. Any offeror submitting equivalent items or material must provide ALL of the following certification: Bidding on, Manufacturer's Name, Manufactures Address: Product Name (if any), Product make, model, or catalog description. (VII) Contract Type: Firm-Fixed Price Commercial Purchase Order. (VIII) All deliveries must be made to the address provided in the Government purchase order and within 120 days of receipt. Inspection and acceptance will be performed by NHRC personnel appointed as Contracting Officer?s Representatives (CORs). Clause 1: 52.212-1, Instructions to Offerors, Commercial Items. (Jan 2006) is hereby incorporated into this solicitation by reference and the following additional instructions (addendum) applies: (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. The Past Performance Information Retrieval System (PPIRS) www.ppris.gov will be used to evaluate each responsive offerors past performance. Clause 2: 52.212-2, Evaluation, Commercial Items. (Jan 1999) is hereby incorporated into this solicitation in full text as follows: (a) Objective. The Government?s objective is to obtain the highest technical quality necessary to achieve the projects objectives, with a realistic and reasonable cost. The Government plans to award a single commercial purchase order to a sole responsible offeror, submitting an offer conforming to the RFQ that provides the Lowest Price Technically Acceptable (LPTA) overall price, representing the ?Best Value? to the Government and has acceptable or neutral past performance. ?Best value? means the expected outcome of an acquisition that, in the Government?s estimation provides the greatest overall benefit in response to the requirement. (b) LPTA Provision. The follow FAR provision applies to the solicitation: 52.212-2 -- Evaluation -- Commercial Items. (Jan 1999) (IX) The following Federal Acquisition Regulation (FAR) provisions and clauses apply to this solicitation all clauses will apply to any subsequent award: (LPTA) Technical Criteria: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in descending order of importance which constitutes the Lowest Price Technically Acceptable: Factor 1 ? Offeror?s past performance on similar requirements Factor 2 ? Ability to meet the Government's delivery condition requirements Factor 3 ? Offeror?s ability to delivery within the stated and required delivery time Factor 4 ? Offeror?s ability to warranty required item with commercial standards Factor 5 ? Offeror?s ability to maintain linear accelerator equipment and related material (b) FOB Destination: All cost/price quotations must include itemized costs, to include all costs including material, delivery and installation costs. Identify quote as Free on Board (F.O.B.) Destination, in accordance with FAR 52.247-35, quotes not indicating F.O.B. Destination will not be considered for award and include the unit price, extended price total or overall price and include a description and percentage of any discounted prices. Offeror must provide any additional shipping/payment terms, estimated weight of final shipment and any other pertinent shipping or delivery information. (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer?s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Clause 3: 52.212-3, Offeror Representations and Certifications, Commercial Items (Mar 2005) offeror are reminded to complete on-line representations and certifications at http://orca.bpn.gov prior to the RFQ closing date and before submitting an offer in response to this solicitation. Clause 4: 52.212-4, Contract Terms and Conditions, Commercial Items (Sep 2005) is incorporated by reference to include any addenda. Clause 5: 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items (Feb 2006) is hereby incorporated into this solicitation in full text in the attached solicitation additional clauses document and the following paragraphs, (a), (b)1, 14,15,16,17,18,19,20,31 apply to this solicitation and any resulting contract. Other applicable clauses: The following clauses are also applicable to this acquisition and are hereby incorporated into this solicitation by reference: 52.204-7, Central Contractor Registration; 52.233-3, Protest After Award; 52.243-1, Changes-Fixed Price Alternate I (Apr 1984). 52.252-2, Clauses Incorporated by Reference (for a full text version of these clauses, go to www.arnet.gov or http://gsa.gov/farl); 252.204-7004 Alt A, Required Central Contractor Registration; 252.232-7003, Electronic Submission of Payment Requests; (X) If offeror does not have access to email, offeror must mail offer to: U.S. General Services Administration Federal Technology Service (FTS) Attn: Ms. Emma D. Andreoli or Mr. Kenton K. Raiford 450 Golden Gate Avenue, Suite 5224 San Francisco, CA 94102-3661 The NCAT Office is located in a secure federal building. If offers are hand delivered, please ensure that any courier is instructed to allow sufficient time for access to the facility. Required access time may vary between one (1) to two (2) hours. All quotations shall be clearly marked with RFQ Number. All offerors are hereby notified that if the required technical proposal and price quotation is not received by the date/time and at the location specified in this notice announcement, that it will be considered late/nonresponsive. All Offerors shall include the following information in response: A. A. Tax identification number (TIN) B. Dun & Bradstreet Number (DUNS) C. Complete Business Mailing Address D. Offeror Point of Contact and Authorized Negotiator(s) E. Offeror Contact Telephone and Fax Number F. Offeror Contact email address Late Quotation Provision: In order for your quotation to be considered for award by the Government, your quotation must be received by the Contracting Officer at the place and time specified, or it will be considered late and handled in accordance with FAR 15.208. (XI) Please direct any questions regarding this solicitation the Information Technology Manager, Ms. Emma Andreoli at contact@example.gov or +1 (555) 000-0000 or the Contracting Officer, Mr. Kenton K. Raiford at contact@example.gov. (XII) The required delivery location is: Penn State Hershey, College of Medicine, 500 University Drive, Hershey, PA 17033 (XIII) The CORs mailing address is: See XII (XIV) Offerors are instructed not to contact the client or any other GSA, NHRC or Government employee regarding this procurement, other than the individuals identified as appropriate points of contacts, without the approval of the GSA Contracting Officer. *Failure to comply with the terms and conditions of the RFQ may result in rejection of your offer. The Government reserves the right to consider alternative offers. NCAT is pleased to offer this opportunity to qualified commercial contractors and your participation is greatly appreciated. If I can be of any assistance, do not hesitate to contact me directly by email at contact@example.gov or telephone me at +1 (555) 000-0000. KENTON K. RAIFORD, Senior Contracting Officer