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This Sources Sought opportunity from Department Of Veterans Affairs was posted on July 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

6640--EQUIPMENT - on-demand slide labeling system and cassette labeling printer

Closed
36C24226Q0810Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Department of Veterans Affairs, through its VISN 02 Network Contracting Office, is conducting a sources-sought request for information to identify qualified vendors capable of providing two on-demand slide labeling printers and one cassette labeling printer for use at the Hudson Valley Medical Center Castle Point Campus in Wappingers Falls, New York. This request is strictly for market research and planning purposes under FAR 12 and does not constitute a solicitation or binding contract offer. The equipment must deliver durable, direct-printed labeling—text, logos, and barcodes—onto standard 75 mm × 25 mm microscope slides and tissue cassettes without ink, labels, or ribbons, using thermal transfer technology. Both systems must support 1D and 2D barcodes including Code 39, Code 128, ITF, QR Code, and Data Matrix, with print resolution of at least 300 dpi, and ensure all markings remain legible and scannable after exposure to formalin fixation, alcohol dehydration, xylene clearing, and paraffin embedding. The cassette printer must handle a minimum of 150 cassettes input and output, operate unattended at 600 cassettes per hour, and meet CE and FDA 510(k) certification requirements under IEC 61010-1 safety standards and RoHS compliance, while the slide printer must accommodate 320 slides, feature a benchtop design, and function within a 15°C to 30°C temperature range and 20% to 80% non-condensing humidity. The vendor must supply 10 thermal transfer ribbons and five rolls of hot foil transfer paper annually for five years, with all replacement units strictly new and not refurbished. Respondents must provide detailed information on their business size status under NAICS 334516 (1,000 employee size standard), including whether they qualify as a Service-Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, HUBZone, Woman-Owned Small Business, or large business, and confirm whether they are the manufacturer, distributor, or reseller. Large businesses must list any designated distributors with size information, while small business resellers must disclose any alteration, assembly, or modification of the equipment. Subcontracting plans require percentage breakdowns of self-performed versus subcontracted work. Vendors are expected to indicate if the equipment is U.S.-manufactured, provide their SAM.gov Unique Entity

General Info

VA seeks on-demand slide and cassette labeling systems with durable barcode printing, high capacity, and compliance for histology labs.

Agency

Department Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)View Agency

NAICS

334516 - Analytical Laboratory Instrument ManufacturingView NAICS

Place of Performance

NY

Set-Aside

NONE

Documents

(1)

RFI 36C24226Q0810 SlideMate and PrintMate On-Demand Labeling Systems

DOCXsources-sought

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Timeline

1 update
PhaseClosed
Posted

Sources Sought

Amendment 1

Contract was updated

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)
Contacts1 person available
OfficeALBANY, NY, 12208, USA
Organization / Agency
Department Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)
View Agency Profile
Office AddressALBANY, NY, 12208, USA
Contacts
Sanchez S ReidContract Specialist

Full Description

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THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 12. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 12, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334516- Analytical Laboratory Instrument Manufacturing (size standard of 1,000 Employees). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 02 Network Contracting Office, is seeking sources that can provide on-demand slide labeling systems and cassette labeling printer that meet the minimum salient characteristics described below for the Hudson Valley Healthcare System: To Be Delivered to: Hudson Valley Medical Center Castle Point Campus 41 Castle Point Road Wappingers Falls, NY 12590
The VA prefers domestic (manufactured in the United States) content where available. This sources sought is for a compact, on demand laboratory labeling solution capable of printing durable, legible information directly onto both microscope slides and tissue cassettes. The system must support rapid point of use printing, integrate with laboratory information systems, reduce manual labeling errors, and produce reliable barcode and text markings on standard slide and cassette media. The requirement includes two on demand slide labeling printer and one on demand cassette labeling units.
Salient Characteristics: For Cassette Printer Print Method: Thermal Transfer (Ribbon) Direct thermal printing onto standard tissue embedding cassettes Prints, text, barcodes (1D and 2D), logos, and graphics directly on the cassette surface Input hopper capacity: Minimum 150 cassettes Output capacity: Minimum 150 cassettes (stacked/sorted at output) Compatible with standard and biopsy cassette formats (e.g. 40 mm × 28 mm footprint) No ink, ribbon, or labels required for cassette printing Minimum print speed of 600 cassettes per hour (unattended operation) Capable of continuous, unattended batch printing Minimum print resolution of 300 dpi Printed text and barcodes shall remain legible and scannable after standard histological processing including formalin fixation, alcohol dehydration, xylene clearing, and paraffin embedding Shall support industry-standard 1D barcodes: Code 39, Code 128, ITF, and others Shall support 2D barcodes: QR Code and Data Matrix Barcodes shall be scannable by standard laboratory barcode readers Dimensions (approximate): 500 mm (W) × 500 mm (D) × 400 mm (H) Weight: 25 kg Operating environment: 15°C 30°C; relative humidity 20% 80% (non-condensing) Power supply: 100 240 V AC, 50/60 Hz (universal) Compatible with both standard and biopsy/uni-cassette formats Shall be CE marked and/or FDA 510(k) cleared as applicable Shall comply with applicable IEC 61010-1 laboratory equipment safety standards
For the Printer
Input hopper capacity: Minimum 320 slides Output capacity: Minimum 320 slides at output Compatible with standard 75 mm × 25 mm (3" × 1") glass microscopy slides Minimum print speed capable of high-volume, unattended batch operation Capable of continuous, unattended batch printing Minimum print resolution of 300 dpi Printed text and barcodes shall remain legible and scannable after standard histological processing including formalin fixation, alcohol dehydration, xylene clearing, and paraffin embedding Shall support industry-standard 1D barcodes: Code 39, Code 128, ITF, and others Shall support 2D barcodes: QR Code and Data Matrix Barcodes shall be scannable by standard laboratory barcode readers Benchtop/countertop design suitable for laboratory environments Operating environment: 15°C 30°C; relative humidity 20% 80% (non-condensing) Dimensions appropriate for a high-capacity benchtop slide printer Power supply: 100 240 V AC, 50/60 Hz (universal) Compatible with frosted-end and specialty-coated slides as applicable Shall be CE marked and/or FDA 510(k) cleared as applicable Shall comply with applicable IEC 61010-1 laboratory equipment safety standards RoHS compliant Vendor must provide 10 Thermal Transfer Ribbon for 5 years Vendor must provide Hot foil Transfer Paper 5 rollsx5tubes for 5 years Replacement equipment must be new not refurbished
Acceptance Criteria Continuous unattended printing of 150 cassettes from full hopper load (Cassette Printer) without jam or error. Continuous unattended printing of 150 cassettes from full hopper load (Cassette Printer) without jam or error. Barcode verification scan success rate of 99.5% on a sample print run for each unit. Successful Laboratory Information System (LIS) or data file integration (if applicable to the ordering facility). Completion of operator training session for all three (3) units.
The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.
If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to sub contract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate any type of award. (10) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Will the items you will be providing manufactured domestically in the United States or are they foreign manufactured items? (12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (13) Please provide your Sam.gov Unique Entity ID number. Responses to this notice shall be submitted via email to Sanchez.Reid@va.gov. Telephone responses shall not be accepted. Responses must be received no later than August 3,2026 at 12:00PM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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