6640--Hematology instrumentation, reagents, and service | VISN 15 |

The Department of Veterans Affairs' Network Contracting Office 15 (NCO15) plans to issue a solicitation for a firm fixed-price Blanket Purchase Agreement to procure automated hematology instrumentation, reagents, and related services under a Cost Per Reportable Result (CPRR) pricing model. The contract targets VISN 15 medical centers and outpatient clinics primarily located in Missouri and Kansas, aiming to replace and upgrade existing hematology analyzers with FDA-approved models like the XN3100 and XN20. This agreement will cover a five-year period from October 1, 2026, through September 30, 2031, with options to add or remove participating facilities and incorporate new tests or reagents as technology evolves. The contractor will be responsible for supplying all components required to generate test results into the VA's VISTA and Oracle Health electronic medical record systems, including instrumentation, reagents, maintenance, software, data management, service, operator training, and waste management. Estimated daily test volumes for each facility are provided to guide pricing, but actual volumes are not guaranteed. Key technical requirements emphasize compliance with CLIA, CLSI, CAP, FDA, OSHA, and environmental regulations such as RCRA and EPA standards for hazardous waste. Deliverables include fully validated and operational instruments meeting rigorous standards for accuracy, precision, calibration stability, and barcode reading reliability (<1% failure). The contract requires integration with existing digital cell morphology systems, automated slide makers/stainers, laboratory robotics, and bi-directional interfaces supporting Code 39 and Code 128 barcodes. The contractor must provide uninterrupted reagent and supply inventories, 24-hour emergency deliveries, and all equipment upgrades and replacements at no additional cost. Training of VA personnel and thorough documentation, including quarterly sales and waste reports, are mandatory. Implementation and transition to new equipment must be completed by October 1, 2026, with full validation finished 60 days prior. The acquisition is being conducted as a pre-solicitation sources sought notice aimed at identifying qualified businesses registered in SAM, with responses due by December 26, 2025, and solicitation release anticipated in June 2026. The estimated contract value is not provided, reflecting the ongoing market research and absence of finalized pricing data at this stage.