71--Med/Surg Beds

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice and is being conducted pursuant to FAR Part 13.5. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA256-17-Q-0549 and is issued as a Request for Quotation (RFQ). (iii) The provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 and 95, January 19, 2017. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.va.gov/oal/library/vaar/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR) (iv) This solicitation is issued as a set-aside for Service Disabled Veteran Owned Businesses. The North American Industry Classification System (NAICS) code is 339113, and the size standard is 750 employees. (v) This requirement consists of three (3) line items. CLIN (1) General Medical/Surgical Beds IAW SOW, 115 Each CLIN (2) Training for Nursing Staff & Facility Engineering Staff, 1 Job CLIN (3) Trade-in: Stryker Go Bed II 115 Each Manufacture Model Qty.*** Purchase Date Life Expectancy Stryker Go Bed Plus 1 03/28/2005 10 years Stryker Go Bed II 54 12/5/2006 12 years Stryker Go Bed II 50 1/25/2007 12 years Stryker Go Bed II 10 11/7/2007 12 years (vi) Description of requirements for the items to be acquired. -General Requirements CAVHS VA Health Care System (Little Rock) seeks firm, fixed quotes for the replacement of Med/Surg Hospital Beds. Med/Surg Hospital Beds are fully motorized, general-purpose, electric beds located in acute and sub-acute care locations throughout the medical center. The hospital bed system is designed for patients weighing up to 500 lbs. This project shall ONLY include Hospital Beds designed for general (Med/Surg) applications to include the following product descriptions: Hospital Beds, General Purpose, Hospital Beds, Med/Surg, Beds, Hospital Electric. Throughout this document the Med/Surg Hospital Bed system may also be referred to as the following: The System , The Bed , The Unit , The Device . This project will NOT include other types of hospital or specialty beds designed for specific applications to include the following: Hospital Beds, ICU (Intensive Care Unit), Hospital Beds, Specialty Care, Hospital Beds, Bariatric, or Hospital Beds, Hi-Lo. The entire Med/Surg Hospital Bed shall be provided by the vendor (and/or the vendor s sub-contractor). The proposal shall include all equipment, materials, installation services, and training services specified in this Statement of Work (SOW) document. In addition, the vendor shall provide a hospital bed system (defined as bed frame, mattress, side rails, head and foot board, and any mattress or accessories added to the bed), which demonstrate compliance to all aspects of the International Standard IEC 60601-2-52. Quantity: Med/Surg Hospital Beds = 115 each Trapeze/Patient Helper Bar base = 115 each Project Management The vendor shall provide implementation services as part of the bed purchase. Implementation Services shall include, but are not limited to, a project manager, a detailed project timeline with defined roles and responsibilities (including vendor provided and resources), on-site installation coordination of all equipment and accessories, a training plan, and schedule for Go-Live. Delivery and Installation Services Materials provided shall be new equipment, parts, and accessories as specified in the SOW. The vendor shall deliver materials to the job site in OEM's original unopened containers, clearly labeled with the OEM's name, equipment model and serial identification numbers, and Purchase Order (PO) number. The vendor is responsible for inventorying materials prior to delivery to CAVHS to check for accuracy in quantity and part number. The Warehouse shall identify and provide limited daily storage of vendor parts/supplies at the time of delivery and reject items that do not conform to this requirement. All on-site installation services shall be vendor-provided by technical staff (not sales reps) fully trained to service and install bed products, parts, and accessories as specified in the SOW. Trade-In/Disposal Vendor shall provide trade-in value (or promotion discount) for the following acute care hospital beds: Stryker Go Bed II (qty. = 115) Disposal of Waste The vendor shall provide, maintain, and dispose all material waste and packaging associated with the beds/products and/or waste generated during the installation services. Vendor shall be responsible for moving waste materials from job site(s) to a vendor-provided waste container, and then off site if required by facility. Technical Support Vendor shall provide 24/7/365-hour phone technical support for the duration of ownership of the equipment Response time for parts and labor shall be no more than 24 hours available 24/7 Facility Engineering Technical Training The vendor shall provide technical training for overall maintenance and service of 2 technical staff to include factory service training courses (if Applicable). A minimum of two (2) CAVHS Facility Engineering staff shall receive the training. Training shall include tuition, hotel, meals, and travel expenses for factory based training. Vendor shall provide any special service tools and/or test equipment comparable with that provided to the OEM s service personnel Service and Operator Manuals The vendor shall provide the following documentation for the proposed bed system: One copy of the operator s manual for each 115 beds purchased. Two copies of complete technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists for every 115 beds purchased. Electronic versions of both operator s manual and technical service manuals Abbreviated operating instructions must be included on all beds. DVD or web based training for both operator s manual and service if available. The bed operator s manual must specify the mattress size to reduce risk of patient entrapment between bed and side rail. On-Site User Training Upon delivery of the beds, qualified instructors must provide user training for staff on day, evening, and night shifts at times to be determined by the facility. Training must be offered 5 days a week for the first one week and three days a week for the next 2 weeks Ongoing training Annually as requested. Past Performance The vendor shall supply no fewer than 3 reference sites that are currently using the product identified in the proposal. Each reference shall include at least 2 points of contact detailing full name, title, and phone number. VA reference sites are preferred. Specific Bed Requirements Requirements Description Construction Quality The equipment shall be simple to use, operate, and maintain. The equipment shall be well constructed with durable materials to withstand typical abuse and cleaning. The bed must have a flat deck and can accept any brand mattress that fits a flat deck bed. The equipment shall have no sharp edges. All external components must be securely mounted. The equipment must provide adequate protection against moving and electrically energized parts. The equipment must be designed to provide easy access to serviceable parts. Switches, knobs, and other controls shall be designed for conditions of heavy use. Cord connections must be secure to resist accidental disconnection Labels and markings shall be clear, legible, and durable enough to withstand routine cleaning and normal wear. Appropriate warning labels shall be provided on the equipment. Overall Dimensions Total bed dimensions: Width with side rails up must not exceed 42 Length of bed not exceed 93 fully retracted Overall bed length shall not exceed 100 Positioning Features All positioning features (head up, knee gatch) must be electric and available with battery back-up Height range: Highest at least 30 , low position of 16 or less from top of sleep deck to floor. Trendelenburg/Reverse Trendelenburg: (Minimum 120/100 with visible gauge to indicate degree of angle) Manual CPR release The vendor shall provide mounting points and/or retrofit kits compatible with CAVHS s current call light system (Westcom Odyssey from and ¼ phone jack) Frame must accommodate both cervical and lower extremity traction (traction devices must move with bed frame) All frames must include hardware/adapters to receive trapezes/helper bars Bed must have flat deck with open architecture that will accommodate mattresses of at least 84 long and 35 wide Frame must be capable for a chair position with One button activation. Controls The controls (e.g., switches, knobs) visible and clearly identified and their function self-evident (control design must prevent misinterpretation of displays and control settings). Switches and controls protected against accidental setting changes. Patient lock out feature for all controls. Controls sealed against penetration of liquids. Patient Controls (including height of bed and head up and down) within the reach of the patient on both sides of bed and easy to operate Staff Controls built into frame located on both upper side rails Side Rails 4 side rails designed to cover a minimum of 60% of side of bed The side rails (dimensions and gaps between) must comply with IEC/EN 60601-2-52 Standard for Medical Beds Side rails raise and lower easily Casters & Brakes Minimum of 6 Casters and/or drive system All casters are controlled by central locking system. Casters may be set in steer, neutral, and locked positions Brakes easy to apply Nurse Call and Bed Exit Alarms Bed shall have an integrated bed exit alarm and nurse call feature able to connect with existing VA (Westcom call light System with Phono jack) Alarms are based on patient weight with a minimum of 3 zones/modes (minimal movement, exiting bed, out of bed), adjustable tone, and adjustable volume of alarm Patient Scale The bed shall have an integrated patient scale built into frame or side rail that is easy to use. The scale shall have an accuracy of no more than +/- 3% of the patient s actual weight from 100 to 500 lbs. The scale shall function in all bed positions except Trend/Rev Trend The scale shall be capable of displaying the patient s weight in either kilograms or pounds. Scale readings must be visible in low light. Additional Safety Features Under bed lights available. The bed shall feature local alarms that alert the caregiver both visually and/or audibly if the bed's safety features are not set such as lights on or under the foot of the bed to indicate that safety features are engaged as set by the caregiver such as - bed exit alarm status (with a reminder to reset the bed alarm if it is disengaged), 30 Degree head of bed, side rail position, low bed height, and brake settings. The bed shall be able to wirelessly communicate with any nurse call, EMR, alert management system in the hospital and be HL7 compliant. Electrical Requirements The bed shall operate on regular 110 VAC medical provided power, and connect to standard electrical receptacles. Meets UL2601 and IBC 60601-1 standards Cords must have storage option during transport. Battery The bed shall provide battery back-up function to control bed height (if not able to do so manually), position (head up and down), and length in the event of power failure. Battery back-up must engage automatically or be easily labeled and accessible A fully charged battery must last 2-hour minimum Accessories Accessories shall not interfere with current equipment in rooms including ceiling lifts Beds shall come with the following accessories for every bed frame: Oxygen Tank Holders (H size tank) Trapeze receptacles at the head of the bed Two IV Poles Collapsible Patient hand control pendant Auxiliary AC Outlet Beds must have under bed lighting Must supply one overhead trapeze bar for every 3 beds purchased that can be moved from one bed to another by end user RME Infection Control The vendor shall provide written instructions, procedures, and documentation necessary to properly and safely disinfect the equipment between patient uses. All surfaces of the beds must be cleanable with a hospital grade disinfect of 1/10 sodium hypochlorite solution and a quaternary ammonium/alcohol solution. The bed frame must be constructed to prevent fluids from entering mechanical areas. Warranty The vendor shall provide details of standard warranty. Vendor shall indicate availability and cost of extended parts warranty options. During the warranty period, the vendor shall provide all-inclusive service (parts, labor, preventive maintenance, travel and unlimited repairs) at no additional cost Monday-Friday between the hours of 7:00 am 4:30 pm (excluding holidays). Software updates are included for the lifetime of the bed. Item offered must meet minimum salient characteristics of item described within the Schedule of Items and Specification within the SOW. Offeror to provide technical brochures to support functionality features as described within the SOW/Schedule of Items. In addition, Electronic data or virtual link in order to examine capabilities shall be provided. Offerors shall provide in detail for each specification that is required that the particular specification is or is not offered with a reference to the quote/brochure/data provided that the specification required is in fact offered. If offering a product that specified herein, the vendors are required to provide descriptive literature in sufficient detail to determine if the items quoted are technically acceptable. Lack of evidence may result in a technically unacceptable rating. Offeror shall also provide evidence of being an Authorized Reseller (Distributor) for product offered. This can be substantiated with a link to Manufacturer s web site that supports offeror s distributorship or other proof from the manufacturer. Offeror must provide at least three recent and relevant past performance references (including contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract). (vii) Delivery FOB Destination to Department of Veterans Affairs, Central Arkansas Veterans Health Care System, 2200 Fort Roots Drive, North Little Rock, AR 72114, 60 days After Receipt of Order. (viii) A statement that the provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition with the following addenda, 52.209-7, 52.233-2, 852.233-70, 852.233-71, 52.204.16, Sub- Part 13.5 Test Items This procurement is being conducted under the Sub-Part 13.5 test program where simplified acquisition procedures apply and the conduct of the procurement will be in accordance with Parts 12, 13of the FAR or some combination thereof. (ix) 52.212-2, Evaluation Commercial Items, FAR provision 52.212-2 does not apply to this solicitation. Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract resulting from this solicitation to the responsible contractor whose quotes conforming to the solicitation will be most advantageous to the Government. Award will be made to the lowest priced quote that meets or exceeds ALL requirement of this solicitation and the Statement of Work. (x) 52.212-3, Offeror Representations and Certifications Commercial Items, Offeror s are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH QUOTE, a copy of the provision may be attained from http://www.va.gov/oal/library/vaar/. (xi) A statement that the clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition with the following addenda to the clause: 852.203-70, 852.203-71, 852.219-10, 852.232-72, 852.246-70, 52.252-2, 52.203-17, 52.204-18, 52.232-40, 852.252-70, 852.246-71, 852.211-72, 852.211-75 (xii) A statement that the clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Items, the following FAR clauses identified at paragraph b of FAR 52.212-5 considered checked and are applicable to this acquisition: 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-27, 52.222-40, 52.222-50, 52.222-60, 52.223-18, 52.225-1, 52.225-13, 52.232-33 (xiii) Standard warranty and Software updates are included for the lifetime of the bed. (xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition. (xv) Responses are due Friday, September 7, 2017 by 10:00 am central standard time(CST). Electronic offers will be accepted; submit quotation to contact@example.gov . (xvi) Point of contact for this solicitation is Tammie Chaney, +1 (555) 000-0000 or email contact@example.gov with subject line referencing the Solicitation number. All inquiries must be in writing, and submitted by August 30, 2017 by 10:00 am CST, by email to contact@example.gov .