71--OTRT Cubicle Curtains

Solicitation Number: VA-247-16-Q-1155 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA-247-16-Q-1155 and is issued as a COMBINED SYNOPSIS/SOLICITATION (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-52, November 2, 2011. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a service disabled, veteran owned small business set aside. The North American Industry Classification System (NAICS) code is 314120. (v) This requirement consists of the following: Exact match Item Description Qty Unit of Unit Total Measure Price Price -------------------------------------------------------------------------------- CUBICLE CURTAINS: 1 OVER THE RIGHT TRACK SYSTEM CUBICLE CURTAIN PANELS 108 EA 2 OVER THE RIGHT TRACK CUBICLE CURTAIN PANELS - LAUNDRY SET OF PANELS. 108 EA 3 INSTALLATION 1 EA 4 Field Measure 1 EA STATEMENT OF WORK PART A - GENERAL INFORMATION A.1 INTRODUCTION - This requirement is for providing all labor, materials, equipment, transportation and supervision to fabricate and install new cubicle curtains on new existing "Over The Right Track", (OTRT) curtain tracks in rooms listed below and on floor plans. The cubicle curtains are to be made according to the "Specifications" in this document. Contractor shall be responsible for all final counts based upon the floor plans in the procurement package and site visit of the facility; location below: Location: New Savannah Outpatient Clinic, 1170 Shawnee Street, Savannah, GA 31419 A.2 BACKGROUND -This contract is for the fabrication, supply and installation of new OTRT cubicle curtains of modular sized panels to be installed on existing OTRT curtain track already in place. Fabrication of the panels shall be standardized. Due to infection control requirements for periodic cleaning without interruption to patient care, there is a requirement for a second set to replace those curtains when being cleaned. Installation must occur during normal business hours of 8:00A to 4:30P. The space is a newly constructed building. A.3 SCOPE OF WORK -Work includes the fabrication, supply, (including shipment and/or delivery), and installation of new OTRT cubicle curtains on new OTRT curtain tracks already in place. Each panel will be a standard 66" wide x 66" height with mesh matching 66" width. See salient conditions below for critical dimensions; CONTRACTOR IS RESPONSIBLE FOR VERIFICATION OF ALL MEASUREMENTS. LOCATIONS**: **NOTE: SEE FLOOR PLANS FOR ROOM LOCATIONS AND LAYOUTS. 1st FLOOR: Exam Rooms 1-12: B123, B122, B121, B120, B119, B118, B102, B103, B104, B106, B108, B110 Multipurpose Room: B105 2ND FLOOR: Exam Rooms 1-12: B225, B224, B223, B222, B221, B220, B216, B214, B210, B208, B206, B205 Exam Rooms 1-12: C227, C228, C229, C230, C231, C232, C212, C214, C216, C218, C220, C222 Exam Rooms 1-4: D229, D227, D225, D224 Women's Exam Rooms: C204, C205, C206, C207 C&P Exam Rooms: D222, D221 Podiatry Treatment: D208, D209, D210 Multipurpose Room: B217, D213 Shared Medical Exam: B215, C223 NOTE: Women's Exam Rooms, Multi Procedure Rooms, Podiatry Treatment Rooms shall have two curtain panels mounted on track type 2 per room on to address the typical curved curtain and track arrangement located at the door. All other rooms shall have three curtain panels mounted on tract type 1 to address a straight run curtain and track arrangement across the room. STATEMENT OF WORK PART B - WORK REQUIREMENTS B.1 Tasks to be accomplished: Contractors will go to the VA Engineer for badges and must check in there. Employees shall bring photo ID to obtain a VA Contractor identification badge. Fabric: See Specification Contractor to comply with all Life Safety Code and Infection Control Risk Assessment requirements. Contractor shall be responsible for all areas to be left in clean and orderly condition. STATEMENT OF WORK PART C - SALIENT CHARACTERISTICS: C 1.0 SALIENT CHARACTERISTICS: Cubicle Curtains - Overview: Salient Characteristics: To include minimum of the following specifications: OTRT Cubicle Curtain Facility Standard Privacy Curtain Fabric: Arc Com, Structure-X, AC-33290X: XStatic, color: #1 Mist a. Overall Curtain length with mesh: To be determined by Contractor based on criteria of 12" above finished floor, (AFF), allow 66" for panel height and 30" (+/-) at mesh, depending on the finished floor to ceiling height. b. Curtain Fullness: Length of track plus 12% additional fullness c. Curtain Heading: OTRT to match existing track provided by others. d. Curtain Seams: Flat, ½" gauge double needle lock stitch, 100% mercerized cotton thread e. Curtain Hems: Double turned, twin needle stitched, 100% mercerized cotton thread f. Curtain Hem Size: Top and Bottom = 3" wide; Sides = 1 ½" wide g. Fabric Testing: Passes NFPA 701 h. Fabric Durability: Able to be laundered at temperatures of 160 degrees max Top of Curtain: OTRT Mesh Header j. Mesh: 100% Nylon k Beige color for mesh l. Mesh Fabrication: continuous; "Z" folded to the body of the curtain m. Mesh opening size: ½" aperture n. Mesh portion to consist of (+/-) 30" of large scale heavy nylon mesh o. Top 1 ¼" woven selvage banding shall be folded before final sewing p. Double row stitching 7/8" inch apart shall be used on all banding q. Provide nickel plated grommets and snaps r. First and last grommet to be located 4 inches center to center from grommet hole on leading edge s. Remaining distance to be divided equally and grommets placed 6 inch on center t. Snaps to be installed ¾" from edge of mesh panel u. The bottom snap to be located 4 inches center to center from snap on leading edge; remaining distance to be divided equally and bottom snaps placed on 4 inch center Fabric Panel v. Privacy curtain fabric panels shall be installed to provide continuous track coverage by overlapping each panel 4 inches provided by above mentioned special grommet placement and vertical snaps provided for privacy between panels. w. Finished privacy curtain panel size approx.. 66" w X 66"h from bottom of mesh header to finished length of panel. x. Fabric shall be railroaded; each curtain panel shall have pattern centered according to repeat; each panel identical. y. Quantity of privacy curtain panels is determined by linear feet of track to be covered. All covered areas must have a minimum of 12% fullness after overlaps have been deducted z. All thread shall be triple stand washable polyester color matched to fabric. No monofilament aa. Top, bottom, and side hems shall be formed by a 1 inch double turned fold and securely sewn using thread listed above. Pattern: Structure-X, AC-33290X: XStatic Color: Mist #1 Contents: 97% FR Polyester; 3% XStatic Silver Anti-Microbial Fiber Width: 72", (183 cm) FABRIC TO BE RAILROADED Repeat: 23" horizontal when railroaded. Flame Retardancy: NFPA 701, CLASS A; ASTME84, CAL Title 19 Cleaning Code: WS-Water Solvent, Washable to 160 degrees Fahrenheit *Note: Cutting for approval provided to Interior Designer for approval prior to fabrication. Website image: http://www.arc-com.com/Structure_X/33297X Mesh Fabric: Pattern: heavy duty large scale woven mesh Color: beige, (coordinate to privacy fabric). Contents: 100% nylon Width: 72", (183 cm) Flame Retardancy: NFPA 701, CLASS A Cleaning Code: WS-Water Solvent, Washable to 160 degrees Fahrenheit Note: Cutting for approval provided to Interior Designer for approval prior to fabrication. Hardware: Grommets: "On the Right Track" Integral Grommet/Tape system Snaps: "On the Right Track" Color: nickel plated Grommets: "On the Right Track" Integral Grommet/Tape system Snaps: "On the Right Track" Color: nickel plated Installation to be coordinated with VA Interior Designer/Program Specialist/ Nurse Managers. Contractor must meet the Infection Control Rating Assessment for all work. Quantities of panel modules vary per room depending on room size and track length;Curtain/Track Arrangements are listed below: Cubicle Curtain i. Overall Curtain length with mesh: To be determined by Contractor based on criteria of 12" above finished floor, (AFF), allow 66" for panel height and 30" (+/-) at mesh, depending on ceiling height with allowance for 18" distance from finished ceiling. j. Curtain Fullness: Length of track plus 12% additional fullness k. Curtain Heading: Standard track heading; Color: beige l. Curtain Seams: Flat, ½" gauge double needle lock stitch, 100% mercerized cotton thread m. Curtain Hems: Double turned, twin needle stitched, 100% mercerized cotton thread n. Curtain Hem Size: Top and Bottom = 3" wide; Sides = 1 ½" wide o. Fabric Testing: Passes NFPA 701 p. Fabric Durability: Able to be laundered at temperatures of 160 degrees max Top of Curtain: Mesh Header i. Mesh: 100% Nylon; Color: Beige j. Mesh Fabrication: continuous; "Z" folded to the body of the curtain k. Mesh opening size: ½" aperture l. Mesh portion to consist of (+/-) 30" of large scale heavy nylon mesh m. Top 1 ¼" woven selvage banding shall be folded before final sewing n. Double row stitching 7/8" inch apart shall be used on all banding o. Provide beige/aluminum snaps Fabric Panel p. Privacy curtain fabric panels shall be installed to provide continuous track coverage by overlapping each panel 4 inches and vertical snaps provided for privacy between panels. q. Finished privacy curtain panel size approx.. 66" w X 66"h from bottom of mesh header to finished length of panel. r. Quantity of privacy curtain panels is determined by linear feet of track to be covered. All covered areas must have a minimum of 12% fullness after overlaps have been deducted s. All thread shall be triple stand washable polyester color matched to fabric. No monofilament t. Top, bottom, and side hems shall be formed by a 1 inch double turned fold and securely sewn using thread listed above. One extra set of mesh and curtains to be a laundry set of curtains 66" wide x 66" high panel size with matching mesh and snap system. Storage for laundry set will be determined by COTR so Contractor may deliver and place in determined storage area. (vi) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (vii) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: 1. Documentation that confirms the company/employees are manufacturer authorized resellers/ distributors and installers of the quoted items. 2. If you are quoting/offering "or equal" items, the offeror must submit manufacturer product literature that confirms the item(s) meets all the salient characteristics for the specified items. The salient characteristics for the specified item(s) are contained in the applicable manufacturer's literature. NA 3. If you are quoting/offering "or equal" items, the offeror must clearly identify the exact make, model, manufacturer and item description for each line item to be considered. Quotes/offerors that do not provide an adequate description of how the "equal" product meets the salient characteristics will not be considered for award. This is not applicable to offerors that are quoting "EXACT MATCH" items. NA 4. Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM) located at https:// www.sam.gov (viii) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH THE WRITTEN QUOTE, a copy of the provision may be attained from http://www.arnet.gov/far; if not provided, the offer may not be considered for award. (ix) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (x) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xi) n/a (xii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xiii) n/a (xiv) QUESTIONS: All questions regarding this solicitation need to be electronically submitted to Michael Giffon, NCO 7 Contract Specialist e-mail contact@example.gov. The solicitation number must be identified on all submitted questions. (xv) Site Visit: N/A (xvi) QUOTES/OFFERS ARE DUE Sep 9, 2016 at 3:00PM eastern standard time (est). Only electronic offers will be accepted; submit quotation by email to - Michael Giffon, NCO 7 Contract Specialist e-mail contact@example.gov. All offers must include the solicitation number. Quotes/offers received after this date may not be considered for award. (xvii) Contact information Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 325 Folly Road, Ste 300 Charleston, SC 29412 SHIP TO ADDRESS: Savannah CBOC 1170 Shawnee Street Savannah, Ga. 31419 Attn: Suzette Poletti contact@example.gov +1 (555) 000-0000 Primary Point of Contact: Michael Giffon contact@example.gov +1 (555) 000-0000