7195--Custom Kitchen Island for VALBHCS

This is a sources sought notice for market research purposes only to determine the availability of potential businesses with capabilities to provide the supplies described below. Potential offerors are invited to provide feedback via e-mail to Bridgett.Talbott@va.gov and Lynn.Pettit@va.gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. Potential contractors shall provide, at a minimum, the following: 1) Company name, address, point of contact, phone number, e-mail address, and Unique Entity ID(UEI). 2) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 238350, small business size standard $19.0 Million. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) [ ] yes [ ] no GSA/Federal Supply Schedule contract 3) Provide a brief capability statement (Max 5 pages) with enough information to determine if your company can meet the requirement. The capabilities statement for this sources sought is not expected to be a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the draft SOW below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. SCOPE OF WORK General: The VA Long Beach Healthcare System has a requirement to purchase with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a Office Design Group requirement. See VAAR Clause 852.211-73 Office Design Group or Equal (JAN 2008) for additional information. See attachments for salient characteristics. This requirement is in support of the activation of the VA Long Beach Healthcare System Project. Item(s) are to be delivered to the location specified in section 2.4.1. Table 1 Package Items Summary JSN Number Item Description Quantity U1110 Custom Kitchen Islands 10 Brand Name or Equal: OFFICE DESIGN GROUP - CUSTOM KITCHEN ISLAND MUST HAVE DIMENSIONS OF 96 WIDE x 48 DEEP x 36 HIGH MUST CONSIST OF 8 LARGE BASE CABINETS PLACED BACK-TO-BACK IN TWO ROWS OF 4 AND FINISHED WITH 1 PIECE OF CORIAN COUNTERTOP LARGE BASE CABINETS MUST BE 24 WIDE x 24 DEEP MUST HAVE SOFT CLOSE HINGES ON ALL DOORS AND DRAWERS CABINETS MUST BE FINSIHED WITH HIGH PRESSURE LAMINATE IN THE COLOR WILSONART KHAKI BROWN (D50-60) MATTE FINISH CORIAN COUNTERTOP DIMENSIONS MUST BE 96 x 48 x ½ WITH ½ BUILD UP ON ALL EXPOSED EDGES COUNTERTOP MUST BE FINSIHED WITH CORIAN BISQUE SOLID SURFACE WITH A ½ RADIUS CORNERS MUST HAVE A LOCKS FOR ALL DRAWERS AND DOORS DRAWERS SHARING THE SAME LOCK FOR EACH PAIR OF DOORS MUST HAVE NICKEL PLATED HANDLES FOR ALL DRAWERS AND DOORS MUST HAVE A TOE KICK IN PLACE 2 General Conditions 2.1 Site Address 2.1.1 The address of the VA Long Beach Healthcare System is listed below. Additional information on delivery is located in section 2.4. VA Long Beach Healthcare System 5901 E. 7th Street Building 200 Long Beach, CA 90822 2.2 Delivery Schedule Building Name Building # & Letter Acronym Est. Delivery Start Date Est. Delivery End Date VA Long Beach Healthcare System 200 CLC VALB TBD TBD 2.3 Schedule and Order Management 2.3.1 The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays. 2.3.2 The awardees actual delivery dates will be confirmed by VA upon award. 2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. 2.4 Delivery and Receiving VA Long Beach Healthcare System Direct Delivery to address detailed in paragraph 2.1.1) IOT&A Contractor-Provided Warehouse Local to the VALBHCS 2.4.1 Delivery shall be freight on board (FOB) Destination. 2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. 2.4.3 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1500 (i.e.: 8:00am to 3:00pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. 2.4.4 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. 2.4.5 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. 2.5 Use of Warehouse 2.5.1 If the vendor requires the use of the Government s activation contractor s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery. 2.5.2 The vendor shall communicate through the VA POC any required coordination requirements. 2.6 Clean Up and Disposal 2.6.1 There are no dumpsters available for vendor use. 2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials. 2.7 Deliverables 2.7.1 The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required. 2.7.2 The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information. 2.8 Assembly and Installation 2.8.1 The vendor is required to manage and coordinate installation at the VALB with the COR. 2.8.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. 2.8.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor. 2.8.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. 2.8.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. 2.8.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and VALB. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. 2.9 Training 2.9.1 The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide a copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date. 2.10 Use of Premises 2.10.1 During the performance of this contract, work will be carried out on VALB premises. The vendor will perform all work in such a manner that will cause a minimum interference with VALB operations and the operations of other contractors on the premises. 2.10.2 The vendor will communicate through the VA POC any required coordination requirements with the GC prior to and during delivery and installation activities. 2.10.3 The project may be an active construction site during delivery and installation. The vendor will take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor will assume responsibility for taking precautions for the vendor s (and associated subcontractors ) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests). VA Long Beach 405 U1110 5901 E. 7th Street Long Beach, CA 90822 _ Project: VA Long Beach 405 Issue Date: May 2022 _ Total Quantity: 10 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ _ Item Name: Custom Kitchen Island Brand Name or Equal: Office Design Group Custom Fabricated Kitchen Island Salient Characteristics (8) 24 wide by 24 deep base cabinets placed back to back in 2 rows of 4 Matching 1mm edge banding, square corners Standard eased edge Hafele contemporary catalog door Drawer pulls Hardware to be nickel plated Hafele clip-on Soft close hinges Doors, drawers fronts finished in Wilsonart Khaki Brown Matte Finish, standard HPL 1 piece of custom-made solid surface countertop 48 D x 96 W x ½ H with ½ build up on all exposed edges Corian countertop finished in Corian Bisque Solid Surface Countertop to be ½ radius corners Each door and drawer will be keyed with a lock Locks will be on all drawers with a shared lock for each pair of door Each island to be keyed alike with different number for each island Main Image: Departments/Rooms (Qty): CLC KITCHEN / (1) 1201, (1) 1301, (1) 1401, (1) 1501, (1) 2201, (1) 2301, (1) 2401, (1) 2501, (1) 3302, (1) 3401 This is a sources sought notice only. The information gathered from this request is for information and planning purposes only and will not be released. This does not constitute a solicitation. No solicitation is currently published, pending, or available. If a solicitation is issued, it will be issued at a later date. Responses to requests for information are not offers and cannot be accepted by the Government to form a binding contract. Vendor participation in this response or any informational session is not a promise of future business with the VA. The Government is not obligated, nor shall it pay for any information received from potential sources as a result of this Sources Sought Notice. Responses shall be submitted to Bridgett.Talbott@va.gov and Lynn.Pettit@va.gov no later than 4:00PM CST, Wednesday, August 07, 2024. Fax or telephone calls will not be accepted.