8135--S4 COOLER ORDER

Part 806.3 Other Than Full and Open Competition (OFOC) Attachment 7: Request for Sole Source Justification Format >SAT DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Acquisition Plan Action ID: 36C770-25-AP-0247 Contracting Activity: Department of Veterans Affairs, NCO 15 Contracting, Charleston CMOP, 2237: 766-25-1-401-0105. Nature and/or Description of the Action Being Processed: This is an individual sole source to USVetServ, justification to support the procurement of the following item: Ø Recycled Jean Coolers (11.5 x 10 x 6 ) CMOP ID#: 16499 Qty requested: 148,512 each The Charleston CMOP facility requires the above item to be procured with the support of the instant justification and approval for other than full and open competition. The proposed procurement action will be a firm fixed price contract award for the supplies. 2. Description of Supplies/Services Required to Meet the Agency s Needs: The estimated value of the proposed action is $748,500.48 The item above supports Veteran patient prescriptions. This order is to be delivered 2 days ARO with weekly deliveries. Expected period of performance is 1/15/25 04/04/2025. Deliver a total of 148,512 Recyclable Jean Coolers 11.5 X 10 X 6, item #16499. The Charleston CMOP will require three deliveries a week on Monday, Wednesday, and Friday. The quantity may vary from 3094 to 6188 S-4 coolers for each delivery requested. 3. Statutory Authority Permitting Other than Full and Open Competition: ( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302 1; (X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302 2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302 3; ( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302 4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302 5; ( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302 6; ( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302 7; Effective Date: 02/01/22 Page 1 of 3 4. Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The CMOP facilities ship temperature sensitive pharmaceuticals to Veterans daily. To maintain their stability, these pharmaceuticals are required to be shipped in durable weather-resistant coolers to Veteran patients across the country. Vendor USVetServ, a SDVOSB, is the only known source who can provide coolers that meet the strict requirements the CMOP facility has for shipping these pharmaceuticals. A sole source to USVetServ is required due to not enough time to solicit and have vendors provide samples to station for approval. The first delivery is needed by 01/15/25, as the CMOP will be out of certain products by then and will be unable to Ship medication to veteran patients. 5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to the "Urgency" of the requirement, there is no time to solicit the requirement. 6. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be fair and reasonable based off the IGCE. 7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Based on the market research conducted and IAW VAAR 819.7008, USVetServ, LLC, a VIP listed SDVOSB, has successfully provided the requested item in the past, and is the only known source that can fulfill this requirement. Therefore, a sole source award will be made to USVETServ, LLC. Buy American Statute: the items in this procurement are domestic end products. Therefore, no exceptions to the Buy American Act apply and no Trade Agreement applies (FAR Part 25). 8. Any Other Facts Supporting the Use of Other than Full and Open Competition: Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A. 9. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: A new Operational Supplies IDIQ package supporting this requirement is currently being worked with an expectation of being awarded sometime this fiscal year. Rev: 13 Effective Date: 02/01/22 Page 2 of 3